Fast Email
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This document provides tips for expediting the email checking process in Outlook. It recommends organizing emails into folders like critical folders, rules, folders for later reading, events, memberships, and friends and family. It also describes the QuickFile add-in which allows one-click filing of emails to folders without dragging, provides automatic filing suggestions based on email content, and can automatically file sent emails. While QuickFile is helpful, it could be improved by requiring single clicks instead of double clicks for unknown addresses and showing top folder suggestions on right-click rather than a toolbar.
Fast Email
- 1. Expediting the Email Checking Process in OutlookCheck your email in half the timeJohn Byrne © 2011
- 2. Steven Covey’s 4 QuadrantsYour Inbox as a to-do list (generally)
- 3. Critical Folders and Rulesfor organizing your to-do listRules (of course)Folders for later readingFolders for EventsScheduled activitiesPotential eventsFolders for MembershipsFolders for Friends and FamilyJob search (2011, 2010, etc.)
- 4. Standss’sQuickFilehttp://www.addins4outlook.comNo more dragging to a folder outside of the frameAutomatic filing suggestionsTop 10HistoryOne click filingOnly if there is a remembered historyAutomatic filing of sent emails to appropriate folderCan be turned off
- 5. Standss’sQuickfile Areas for ImprovementImprovement areasDouble clicks required for an unknown email addressTop 10 usually right only about 20% of the timeSuggestions should be shown with first right click top 3 suggestions maybeInstead of on the toolbarSearch for folder names in emails for folder suggestion(s)