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GAD Poll GOS Proposal

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Praveen Kodi
Praveen Kodi

The document discusses proposed systems for retrieving answers to questions about Government Orders (GOs) from the Government of Andhra Pradesh in India. It outlines three use cases: 1) inputting GOs as PDF files, 2) inputting unstructured data like Word files, and 3) inputting audio, image, video, text, and speech data. For each use case, it describes uploading the files to IBM Watson, asking a question, IBM Watson parsing the question and finding related information to answer it, and displaying the answer to the user. It also discusses updating IBM Watson when new GOs or documents are added.

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Copyrights息 General administration department (political),Government of Andhra Pradesh General Administration Department Political Government of Andhra Pradesh Proposal of all GOs (Government Orders) of GAD relating to AIS HR Requirements Version 1.0 Created 21-12-2016 Author Praveen Kodi Reviewed and Approved by Dr. N. Srikant IAS Secretary to Government, GAD Political, Andhra Pradesh Reviewed and Approved Date Comments Address: General Administration Department (political) Government of Andhra Pradesh Block No:1, Room No: 149, Ground Floor, Andhra Pradesh Secretariat Velagapudi, Thullur Mandal, Guntur District - 522 503 Andhra Pradesh :0863-2441134 Fax: 0863-2441133 : gadapit@gmail.com
Copyrights息 General administration department (political),Government of Andhra Pradesh Contents 1. PURPOSE....................................................................................................................................3 2. Scope .........................................................................................................................................3 3. Present System in GO's................................................................................................................4 4. Proposed system.........................................................................................................................4 4.1 Use Case 1 : Input File type as PDF's........................................................................................4 4.2 Use Case 2 : Input File type as unstructured data like (PDF's, word, excel etc).........................6 4.3 Use Case 3 : Input File type as Audio, Image, Video, text and speech ........................................8 5. Example Questions....................................................................................................................12
Copyrights息 General administration department (political),Government of Andhra Pradesh 1. PURPOSE The purpose of this document is to present a detailed description of the all Government orders of Government of Andhra Pradesh. It will explain the purpose and features of the system, the interfaces of the system, what the system will do and how it reacts to external stimuli. This document is intended for both the stakeholders and the developers of the system. 2. Scope The application to be developed and maintain in Government of Andhra Pradesh Government Orders to retrieve answers to the questions . The given below are the list of some core functionalities related to AIS HRMS GO's 1. Leave Management o Casual Leave o Sick Leave o Child care Leave o Paternity Leave o Maternity Leave o Study leave o Ex-India leave o LTC o Earned Leave 2. Transfers & Posting & Compulsory wait 3. Promotions 4. Foreign Assignments 5. Deputation o Central o Inter Cadre Deputation 6. Deputation of central civil services o Indian Revenue Services o India Telecom Services o Indian Postal Service o Indian Defense Services o Indian Railway Transport Services 7. Appointment of Advisors 8. Full Additional Charge
Copyrights息 General administration department (political),Government of Andhra Pradesh o Arrangement o Allowances o Sanctions 9. Retirement Benefits 10. Voluntary benefits GPF with drawl 11. Family Benefit fund 12. Encashment of Earned leave on retirement 13. Trainings-In service training 14. Disciplinary cases o Suspension o Fit for nothing Note: Apart from the above core functionalities there are other department GO's also should be considered. 3. Present System in GO's 4. Proposed system 4.1 Use Case 1 : Input File type as PDF's
Copyrights息 General administration department (political),Government of Andhra Pradesh Brief Description: The user either uploads all old GO's in the form of PDF's to the IBM Watson. These files are in the form of unstructured data. Initial Step-By-Step Description: Before this use case can be initiated, the user should upload all GO'S in the IBM Watson Use Case Name Ask question and Get Answer Ref Section: Use case: Input file type as PDF's Trigger Unstructured data Precondition 1. Before this use case can be initiated, the user will be uploaded all the old GO's in the IBM Watson 2. User should upload the PDF file format (unstructured data) in IBM Watson
Copyrights息 General administration department (political),Government of Andhra Pradesh 3. All the GOs related to government of Andhra Pradesh has been integrated to IBM Watson from the GOIR- Government Order Issue Register to IBM Watson Basic Path 1. User should as question to the IBM Watson 2. User should have access to IBM Watson 3. System will automatically suggest the answer which is exact match to the question. 4. For E.g.: If the user asking a question related to "Which officer to visit foreign countries for the last 5 years?" 5. Question: Which officer to visit foreign countries for the last 5 years?" 6. System parses questions into different keywords and sentence fragments in order to find statistically related phrases related to that question. 7. System, checks all the un-structured data and question answering process and get the exact answer. 8. The exact answer should be displayed to the user 9. System will also suggest the other alternative options. Post condition If a new GO is created in GOIR, it will automatically created in IBM Watson and the same file should be in IBM Watson. System will also consider newly added GO and get processed in answering the user's question System will provide an option to answer the question in the user's local Language Note: Government of Andhra Pradesh encourage "Telugu" Language Exception Paths Other 4.2 Use Case 2 : Input File type as unstructured data like (PDF's, word, excel etc)
Copyrights息 General administration department (political),Government of Andhra Pradesh Brief Description: The employee either uploads all old GO's in the form of unstructured data like word, text, excel etc. It's in the form of unstructured data Initial Step-By-Step Description: Before this use case can be initiated, the user should upload all GO'S (all types of unstructured data) in the IBM Watson Use Case Name Ask question and Get Answer Ref Section: Use case: Input file type as unstructured data like word, text, excel etc. Trigger unstructured data Precondition 1. Before this use case can be initiated, the user will be uploaded all the old GO's in the IBM Watson 2. User should upload the all types of unstructured
Copyrights息 General administration department (political),Government of Andhra Pradesh date like word, excel etc in IBM Watson Basic Path 1. User should as question to the IBM Watson 2. User should have access to IBM Watson 3. System will automatically suggest the answer which is exact match to the question. 4. For E.g.: If the user asking a question related to AIS Officer Foreign visits 5. Question: Which officer visits foreign countries frequently? 6. System parses questions into different keywords and sentence fragments in order to find statistically related phrases related to that question. 7. System, checks all the un-structured data and question answering process and get the exact answer. 8. System will check all the documents to be processed in Answering the question of the user 9. The exact answer should be displayed to the user 10. System will also suggest the other alternative options. Post condition If a new GO is created in GOIR, it will automatically created in IBM Watson If a new document, excel sheet to beuploaded in the IBM Watson tool The updated document data should also be considered while responding answering to the question Exact answer should be shown to the user Exception Paths N/A Other 4.3 Use Case 3 : Input File type as Audio, Image, Video, text and speech
Copyrights息 General administration department (political),Government of Andhra Pradesh Brief Description: The employee either uploads all old GO's in the form of PDF's it's in the form of unstructured date Initial Step-By-Step Description: Before this use case can be initiated, the user should upload all GO'S in the IBM Watson Use Case Name Ask question and Get Answer Ref Section: Use case: Input file type as Audio, Image, Video, text and speech Trigger N/A Precondition 1. Before this use case can be initiated, the user will be uploaded all the old GO's in the IBM Watson 2. User should upload the Audio, Image, Video, text and speech file format (unstructured data) in IBM Watson
Copyrights息 General administration department (political),Government of Andhra Pradesh 3. System should use Language Translator to transfer the speech off local language to English Language and vice- versa Basic Path 1. User should as question to the IBM Watson 2. User should have access to IBM Watson 3. The different formats of files to upload it into IBM Watson is as follows Audio Image Video Text Speech 4. Audio: System accepts all types of audio files and store it in IBM Watson tool 5. If the user upload the same audio file then system will ask for "Can you replace the existing audio file? If the user clicks on "OK" then newly updated file should be in updated in Watson. 6. If the user uploads new audio file then the newly added audio file information should also be consider while retrieving the answer of the question. 7. Image : System accepts all types of image files and store it in IBM Watson tool 8. If the user upload the same image file then system will ask for "Can you replace the existing image file? If the user clicks on "OK" then newly updated file should be in updated in Watson. 9. If the user uploads new image file then the newly added image file information should also be consider while retrieving the answer of the question.. 10. Video : System accepts all types of video files and store it in IBM Watson tool 11. If the user upload the same video file then system will ask for "Can you replace the existing video file? If the user clicks on "OK" then newly updated file should be in updated in Watson. 12. If the user uploads new audio file then the newly added audio file information should also be consider while retrieving the answer of the question..
Copyrights息 General administration department (political),Government of Andhra Pradesh 13. Text : System accepts all types of Text files and store it in IBM Watson tool 14. If the user upload the same Text file then system will ask for "Can you replace the existing Text file? If the user clicks on "OK" then newly updated file should be in updated in Watson. 15. If the user uploads new Text file then the newly added Text file information should also be consider while retrieving the answer of the question.. 16. Speech : System accepts all types of speech files and store it in IBM Watson tool 17. If the user upload the same speech file then system will ask for "Can you replace the existing speech file? If the user clicks on "OK" then newly updated file should be in updated in Watson. 18. If the user uploads new speech file then the newly added video file information should also be consider while retrieving the answer of the question.. 19. If user asks the question by voice or by entering text, system has to answer the question accordingly. 20. If question expressed in natural language, seeks to understand it in much greater detail, and returns a precise answer to the question. 21. Accuracy is high level priority in the project. Post condition If a new GO is created in GOIR, it will automatically created in IBM Watson System will consider newly added GO also should be processed in answering the user's question System should use Language Translator to transfer the speech off local language to English Language and vice- versa Exception Paths N/A Other
Copyrights息 General administration department (political),Government of Andhra Pradesh 5. Example Questions The given below are the sample questions to be asking in IBM Watson tool Total casual Leaves entitled of N.Srikant from 2015-2016? Who is Mala Kondaiah? How many total number of GOs issued by General Administration Department? Top 5 AIS officer who has taken more casual leaves for the year of 2016? Can I know the entire career information related to N. Sambasivarao? Top 10 AIS officers list by seniority. Can I get the GOs related to APCRDA land acquisition? Group-II exam notification GO? Chief minister foreign visit to Singapore? Who are on vacation, today? Posting and Transfers of IAS, IPS and IFS between dates? Budget estimation for the year 2016? Who is recently promoted on November 2017? Retirement of IAS officers in 2017? Rule under 20 of Andhra Pradesh Deputation of IAS officers between 2016 and 2017?

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GAD Poll GOS Proposal

  • 1. Copyrights息 General administration department (political),Government of Andhra Pradesh General Administration Department Political Government of Andhra Pradesh Proposal of all GOs (Government Orders) of GAD relating to AIS HR Requirements Version 1.0 Created 21-12-2016 Author Praveen Kodi Reviewed and Approved by Dr. N. Srikant IAS Secretary to Government, GAD Political, Andhra Pradesh Reviewed and Approved Date Comments Address: General Administration Department (political) Government of Andhra Pradesh Block No:1, Room No: 149, Ground Floor, Andhra Pradesh Secretariat Velagapudi, Thullur Mandal, Guntur District - 522 503 Andhra Pradesh :0863-2441134 Fax: 0863-2441133 : gadapit@gmail.com
  • 2. Copyrights息 General administration department (political),Government of Andhra Pradesh Contents 1. PURPOSE....................................................................................................................................3 2. Scope .........................................................................................................................................3 3. Present System in GO's................................................................................................................4 4. Proposed system.........................................................................................................................4 4.1 Use Case 1 : Input File type as PDF's........................................................................................4 4.2 Use Case 2 : Input File type as unstructured data like (PDF's, word, excel etc).........................6 4.3 Use Case 3 : Input File type as Audio, Image, Video, text and speech ........................................8 5. Example Questions....................................................................................................................12
  • 3. Copyrights息 General administration department (political),Government of Andhra Pradesh 1. PURPOSE The purpose of this document is to present a detailed description of the all Government orders of Government of Andhra Pradesh. It will explain the purpose and features of the system, the interfaces of the system, what the system will do and how it reacts to external stimuli. This document is intended for both the stakeholders and the developers of the system. 2. Scope The application to be developed and maintain in Government of Andhra Pradesh Government Orders to retrieve answers to the questions . The given below are the list of some core functionalities related to AIS HRMS GO's 1. Leave Management o Casual Leave o Sick Leave o Child care Leave o Paternity Leave o Maternity Leave o Study leave o Ex-India leave o LTC o Earned Leave 2. Transfers & Posting & Compulsory wait 3. Promotions 4. Foreign Assignments 5. Deputation o Central o Inter Cadre Deputation 6. Deputation of central civil services o Indian Revenue Services o India Telecom Services o Indian Postal Service o Indian Defense Services o Indian Railway Transport Services 7. Appointment of Advisors 8. Full Additional Charge
  • 4. Copyrights息 General administration department (political),Government of Andhra Pradesh o Arrangement o Allowances o Sanctions 9. Retirement Benefits 10. Voluntary benefits GPF with drawl 11. Family Benefit fund 12. Encashment of Earned leave on retirement 13. Trainings-In service training 14. Disciplinary cases o Suspension o Fit for nothing Note: Apart from the above core functionalities there are other department GO's also should be considered. 3. Present System in GO's 4. Proposed system 4.1 Use Case 1 : Input File type as PDF's
  • 5. Copyrights息 General administration department (political),Government of Andhra Pradesh Brief Description: The user either uploads all old GO's in the form of PDF's to the IBM Watson. These files are in the form of unstructured data. Initial Step-By-Step Description: Before this use case can be initiated, the user should upload all GO'S in the IBM Watson Use Case Name Ask question and Get Answer Ref Section: Use case: Input file type as PDF's Trigger Unstructured data Precondition 1. Before this use case can be initiated, the user will be uploaded all the old GO's in the IBM Watson 2. User should upload the PDF file format (unstructured data) in IBM Watson
  • 6. Copyrights息 General administration department (political),Government of Andhra Pradesh 3. All the GOs related to government of Andhra Pradesh has been integrated to IBM Watson from the GOIR- Government Order Issue Register to IBM Watson Basic Path 1. User should as question to the IBM Watson 2. User should have access to IBM Watson 3. System will automatically suggest the answer which is exact match to the question. 4. For E.g.: If the user asking a question related to "Which officer to visit foreign countries for the last 5 years?" 5. Question: Which officer to visit foreign countries for the last 5 years?" 6. System parses questions into different keywords and sentence fragments in order to find statistically related phrases related to that question. 7. System, checks all the un-structured data and question answering process and get the exact answer. 8. The exact answer should be displayed to the user 9. System will also suggest the other alternative options. Post condition If a new GO is created in GOIR, it will automatically created in IBM Watson and the same file should be in IBM Watson. System will also consider newly added GO and get processed in answering the user's question System will provide an option to answer the question in the user's local Language Note: Government of Andhra Pradesh encourage "Telugu" Language Exception Paths Other 4.2 Use Case 2 : Input File type as unstructured data like (PDF's, word, excel etc)
  • 7. Copyrights息 General administration department (political),Government of Andhra Pradesh Brief Description: The employee either uploads all old GO's in the form of unstructured data like word, text, excel etc. It's in the form of unstructured data Initial Step-By-Step Description: Before this use case can be initiated, the user should upload all GO'S (all types of unstructured data) in the IBM Watson Use Case Name Ask question and Get Answer Ref Section: Use case: Input file type as unstructured data like word, text, excel etc. Trigger unstructured data Precondition 1. Before this use case can be initiated, the user will be uploaded all the old GO's in the IBM Watson 2. User should upload the all types of unstructured
  • 8. Copyrights息 General administration department (political),Government of Andhra Pradesh date like word, excel etc in IBM Watson Basic Path 1. User should as question to the IBM Watson 2. User should have access to IBM Watson 3. System will automatically suggest the answer which is exact match to the question. 4. For E.g.: If the user asking a question related to AIS Officer Foreign visits 5. Question: Which officer visits foreign countries frequently? 6. System parses questions into different keywords and sentence fragments in order to find statistically related phrases related to that question. 7. System, checks all the un-structured data and question answering process and get the exact answer. 8. System will check all the documents to be processed in Answering the question of the user 9. The exact answer should be displayed to the user 10. System will also suggest the other alternative options. Post condition If a new GO is created in GOIR, it will automatically created in IBM Watson If a new document, excel sheet to beuploaded in the IBM Watson tool The updated document data should also be considered while responding answering to the question Exact answer should be shown to the user Exception Paths N/A Other 4.3 Use Case 3 : Input File type as Audio, Image, Video, text and speech
  • 9. Copyrights息 General administration department (political),Government of Andhra Pradesh Brief Description: The employee either uploads all old GO's in the form of PDF's it's in the form of unstructured date Initial Step-By-Step Description: Before this use case can be initiated, the user should upload all GO'S in the IBM Watson Use Case Name Ask question and Get Answer Ref Section: Use case: Input file type as Audio, Image, Video, text and speech Trigger N/A Precondition 1. Before this use case can be initiated, the user will be uploaded all the old GO's in the IBM Watson 2. User should upload the Audio, Image, Video, text and speech file format (unstructured data) in IBM Watson
  • 10. Copyrights息 General administration department (political),Government of Andhra Pradesh 3. System should use Language Translator to transfer the speech off local language to English Language and vice- versa Basic Path 1. User should as question to the IBM Watson 2. User should have access to IBM Watson 3. The different formats of files to upload it into IBM Watson is as follows Audio Image Video Text Speech 4. Audio: System accepts all types of audio files and store it in IBM Watson tool 5. If the user upload the same audio file then system will ask for "Can you replace the existing audio file? If the user clicks on "OK" then newly updated file should be in updated in Watson. 6. If the user uploads new audio file then the newly added audio file information should also be consider while retrieving the answer of the question. 7. Image : System accepts all types of image files and store it in IBM Watson tool 8. If the user upload the same image file then system will ask for "Can you replace the existing image file? If the user clicks on "OK" then newly updated file should be in updated in Watson. 9. If the user uploads new image file then the newly added image file information should also be consider while retrieving the answer of the question.. 10. Video : System accepts all types of video files and store it in IBM Watson tool 11. If the user upload the same video file then system will ask for "Can you replace the existing video file? If the user clicks on "OK" then newly updated file should be in updated in Watson. 12. If the user uploads new audio file then the newly added audio file information should also be consider while retrieving the answer of the question..
  • 11. Copyrights息 General administration department (political),Government of Andhra Pradesh 13. Text : System accepts all types of Text files and store it in IBM Watson tool 14. If the user upload the same Text file then system will ask for "Can you replace the existing Text file? If the user clicks on "OK" then newly updated file should be in updated in Watson. 15. If the user uploads new Text file then the newly added Text file information should also be consider while retrieving the answer of the question.. 16. Speech : System accepts all types of speech files and store it in IBM Watson tool 17. If the user upload the same speech file then system will ask for "Can you replace the existing speech file? If the user clicks on "OK" then newly updated file should be in updated in Watson. 18. If the user uploads new speech file then the newly added video file information should also be consider while retrieving the answer of the question.. 19. If user asks the question by voice or by entering text, system has to answer the question accordingly. 20. If question expressed in natural language, seeks to understand it in much greater detail, and returns a precise answer to the question. 21. Accuracy is high level priority in the project. Post condition If a new GO is created in GOIR, it will automatically created in IBM Watson System will consider newly added GO also should be processed in answering the user's question System should use Language Translator to transfer the speech off local language to English Language and vice- versa Exception Paths N/A Other
  • 12. Copyrights息 General administration department (political),Government of Andhra Pradesh 5. Example Questions The given below are the sample questions to be asking in IBM Watson tool Total casual Leaves entitled of N.Srikant from 2015-2016? Who is Mala Kondaiah? How many total number of GOs issued by General Administration Department? Top 5 AIS officer who has taken more casual leaves for the year of 2016? Can I know the entire career information related to N. Sambasivarao? Top 10 AIS officers list by seniority. Can I get the GOs related to APCRDA land acquisition? Group-II exam notification GO? Chief minister foreign visit to Singapore? Who are on vacation, today? Posting and Transfers of IAS, IPS and IFS between dates? Budget estimation for the year 2016? Who is recently promoted on November 2017? Retirement of IAS officers in 2017? Rule under 20 of Andhra Pradesh Deputation of IAS officers between 2016 and 2017?