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SFSU ISYS 363-1 Fall 2013-group: "Diamondbacks"

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Allison Deng
Allison Deng

The document discusses various online collaboration tools for global teams including Google Docs, OneHub, Skype, Dropbox, and Bigmarker. It provides pros and cons of each tool. Google Docs allows accessibility from any device, collaboration where all edits are saved, and importing different file types. However, it has limitations on formatting and images. The document concludes that the group will use Google Docs for their project because all members have Google accounts, it is free to use, and allows easy collaboration without meeting in person.

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Business is internationally global Technology tools allow teams to communicate easier and have global access in market Allow equal contribution and collaboration in an efficient manner Accessible in different platforms (ex.laptop, smartphones, tablet, etc) Only concern: Internet access
?Google docs ?Onehub ?Skype ?Dropbox ?Bigmarker ?Most commonly known in the workforce for great collaboration techniques
Pros: 1. Accessibility: Employees can access documents any time, any place with an internet connection using this free tool. Google Docs is accessible by computer, Smartphone, and tablet. 2. Collaboration: Team members have the capability to share and collaborate on all their information. Everyone shares one copy and every edit is tracked, saved, and shared to all members. 3. Adaptable: This tool allows team members to import and export different types of files for work processing, spreadsheets, presentations, drawing, and forms. Cons: 1. Formatting : Employees have found formatting differences when uploading files to Google Docs. It is preferable to create a file within Google Docs itself. 2. Images : This application only allows images within a document, so if the task asks for many images this tool is not recommended. It does not allow a separate folder for images. 3. Limited: Google Docs offer five applications, but each are limited and dont offer the same full capability as used separately from Google Docs.
Pros: 1. Easy to upload: Everyone can simply drag and drop files directly from desktop to browser. Members can upload one to thousand pics at one time. 2. Easy to share: Employees can share their documents, data, pictures from workplace, home, tablets, and smartphones. 3. User-Friendly: the interface is easy to use for everyone and can be customized for different groups of people such as students, employees, and family. Cons: 1. Pay for membership: People have to pay for $25 to 99 monthly fee if they want to use this collaboration tool. 2. Limitation on users: the tool is only for 5~20 users. 3. Difficulty on smartphones: Smartphone users encounter crush, bugs while utilizing this tool application.
Pros 1. Put your stuff in Dropbox and get to it from your computers, phones, or tablets. Edit docs, automatically add photos, and play videos from anywhere. 2. Share photos with others and work with your team as though you're using a single computer. Access to content is controllable. 3. Content is secure and can be restored. Files are secured with 256-bit AES encryption and two-step verification Cons 1. Pricing 2. Space limitations 3. No technical assistance for program
Pros: 1. Free to download 2. Ability to make conference calls and text chats 3. Video chat (more than one person can talk at a time) 4. Calls are free or the same price regardless of your location throughout the globe Cons: 1. Must need internet access or smartphone to use 2. Quality of video chat is not so great 3. Can only make Skype to Skype calls, calling either landlines or mobile phones will cost you
Pros- 1. Free for two weeks. 2. Increases ability to communicate face to face, anywhere and anytime. 3. Bigmarker is an application so there is no need to download anything. 4. Mulitpoint conferencing makes it possible to chat with up to 100 people at once. 5. Excellent tool for teachers and group projects. Cons- 1. Need internet connection to access. 2. Not very printer friendly. 3. After the initial two weeks there is a fee.
? We decide to use Google Docs for our group project due to the following reasons: ? 1. Familiar with it: All of our group members have a Google account so we do not need to learn how to use it again. ? 2. Free to use: We do not need to pay any cost on this collaboration tool. ? 3. User-friendly: We can edit, revise, and create the project together without meeting in person.
GoogleDocs: http://www.trackvia.com/blog/productivity/google-docs-a-good-fit-for-your-business http://www.willamette.edu/wits/help/google/docs.html OneHub: http://mobileoffice.about.com/od/conferencing-and-collaboration/a/best-online-collaboration- tools.htm Skype: http://www.smallbusinesscomputing.com/buyersguide/article.php/3816716/The-Pros-and- Cons-of-Skype-for-Business.htm Dropbox: http://www.dropbox.com Bigmarker :http://www.killerstartups.com/news/features-available-with-yii-framework-development- services/

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SFSU ISYS 363-1 Fall 2013-group: "Diamondbacks"

  • 1. ? ?
  • 2. Business is internationally global Technology tools allow teams to communicate easier and have global access in market Allow equal contribution and collaboration in an efficient manner Accessible in different platforms (ex.laptop, smartphones, tablet, etc) Only concern: Internet access
  • 3. ?Google docs ?Onehub ?Skype ?Dropbox ?Bigmarker ?Most commonly known in the workforce for great collaboration techniques
  • 4. Pros: 1. Accessibility: Employees can access documents any time, any place with an internet connection using this free tool. Google Docs is accessible by computer, Smartphone, and tablet. 2. Collaboration: Team members have the capability to share and collaborate on all their information. Everyone shares one copy and every edit is tracked, saved, and shared to all members. 3. Adaptable: This tool allows team members to import and export different types of files for work processing, spreadsheets, presentations, drawing, and forms. Cons: 1. Formatting : Employees have found formatting differences when uploading files to Google Docs. It is preferable to create a file within Google Docs itself. 2. Images : This application only allows images within a document, so if the task asks for many images this tool is not recommended. It does not allow a separate folder for images. 3. Limited: Google Docs offer five applications, but each are limited and dont offer the same full capability as used separately from Google Docs.
  • 5. Pros: 1. Easy to upload: Everyone can simply drag and drop files directly from desktop to browser. Members can upload one to thousand pics at one time. 2. Easy to share: Employees can share their documents, data, pictures from workplace, home, tablets, and smartphones. 3. User-Friendly: the interface is easy to use for everyone and can be customized for different groups of people such as students, employees, and family. Cons: 1. Pay for membership: People have to pay for $25 to 99 monthly fee if they want to use this collaboration tool. 2. Limitation on users: the tool is only for 5~20 users. 3. Difficulty on smartphones: Smartphone users encounter crush, bugs while utilizing this tool application.
  • 6. Pros 1. Put your stuff in Dropbox and get to it from your computers, phones, or tablets. Edit docs, automatically add photos, and play videos from anywhere. 2. Share photos with others and work with your team as though you're using a single computer. Access to content is controllable. 3. Content is secure and can be restored. Files are secured with 256-bit AES encryption and two-step verification Cons 1. Pricing 2. Space limitations 3. No technical assistance for program
  • 7. Pros: 1. Free to download 2. Ability to make conference calls and text chats 3. Video chat (more than one person can talk at a time) 4. Calls are free or the same price regardless of your location throughout the globe Cons: 1. Must need internet access or smartphone to use 2. Quality of video chat is not so great 3. Can only make Skype to Skype calls, calling either landlines or mobile phones will cost you
  • 8. Pros- 1. Free for two weeks. 2. Increases ability to communicate face to face, anywhere and anytime. 3. Bigmarker is an application so there is no need to download anything. 4. Mulitpoint conferencing makes it possible to chat with up to 100 people at once. 5. Excellent tool for teachers and group projects. Cons- 1. Need internet connection to access. 2. Not very printer friendly. 3. After the initial two weeks there is a fee.
  • 9. ? We decide to use Google Docs for our group project due to the following reasons: ? 1. Familiar with it: All of our group members have a Google account so we do not need to learn how to use it again. ? 2. Free to use: We do not need to pay any cost on this collaboration tool. ? 3. User-friendly: We can edit, revise, and create the project together without meeting in person.