Module - 5 - Managing Health and Safety.ppt
- 1. BCSE354E: Information Security Management Managing Health and Safety A. Avinash, Ph.D. School of Computer Science and Engineering Vellore Institute of Technology (VIT), Chennai
- 2. Organization’s current health, safety and security policies and procedures 1. Policy Familiarization: Begin by thoroughly reviewing the organization's health, safety, and security policies and procedures. •Understanding the policies is fundamental to compliance and ensures that you are aware of the specific requirements and expectations. 2. Utilize Personal Protective Equipment: Adhere to the organization's requirements regarding the use of PPE, such as gloves, safety goggles, helmets, etc. •Proper use of PPE minimizes the risk of accidents or injuries, ensuring personal safety in the workplace. 3. Incident Reporting: Understand and follow the protocol for reporting incidents promptly. •Reporting incidents ensures a swift response to potential hazards, contributing to a safer work environment and preventing future occurrences.
- 3. Organization’s current health, safety and security policies and procedures 4. Emergency Procedures: Familiarize yourself with emergency evacuation procedures, first aid protocols, and other emergency response plans. •Knowledge of emergency procedures is vital for safeguarding lives and minimizing damage during unforeseen events. 5. Maintain Cleanliness: Adhere to hygiene and cleanliness guidelines specified in the policies. •A clean and organized workspace reduces the risk of accidents, promotes health, and creates a safe working environment. 6. Stay Informed: Regularly check for updates and communications regarding health, safety, and security policies. •Staying informed ensures awareness of any changes, additions, or updates to existing procedures, enhancing your ability to comply.
- 4. Identified breaches in health, safety, and Security policies and procedures 1. Health: •Unsafe work practices: This could include working without proper personal protective equipment (PPE), failing to follow established procedures for handling hazardous materials, or operating machinery without proper training. •Lack of proper training: Employees who haven't received proper training on health and safety risks and procedures are more likely to be involved in accidents or injuries. •Improper handling of food or hazardous materials: This can lead to illness or contamination if not done according to safety protocols. •Poor housekeeping: Cluttered workspaces, blocked exits, and unsanitary conditions can all contribute to increased health risks.
- 5. Identified breaches in health, safety, and Security policies and procedures 2. Safety: •Ignoring procedures for operating equipment: Bypassing safety mechanisms or failing to follow proper start-up and shut-down procedures can increase the risk of accidents. •Working under the influence of drugs or alcohol: This can severely impair judgment and coordination, leading to increased risk of injury. •Failing to report unsafe conditions or practices: It's important for employees to report any potential hazards or unsafe situations they encounter so they can be addressed promptly.
- 6. Identified breaches in health, safety, and Security policies and procedures 3. Security: •Unauthorized access to restricted areas or information: This could involve someone entering a secure physical location or accessing sensitive data without proper authorization. •Failing to report suspicious activity: If an employee observes someone attempting to gain unauthorized access or engage in any other suspicious behavior, it's crucial to report it immediately. •Loss or theft of sensitive data: This can occur through physical means (e.g., lost laptops) or digital means (e.g., data breaches).
- 7. Identify, report and correct any hazards 1. Proactive Measures: •Regular Inspections: Conduct regular inspections of your workspace, equipment, and processes to identify potential hazards. This could involve daily self-inspections, weekly team inspections, and annual comprehensive examinations by qualified personnel. •Job Hazard Analysis (JHA): Before commencing any task, particularly new or unfamiliar ones, conduct a JHA to identify potential risks and implement control measures. •Employee Involvement: Encourage employees to actively participate in identifying hazards by reporting unsafe conditions, practices, or near misses.
- 8. Identify, report and correct any hazards 2. Specific Hazard Categories: •Physical Hazards: Look for tripping hazards like uneven surfaces, loose wires, or cluttered walkways. Identify potential for slips and falls due to wet surfaces, poor lighting, or improper footwear. Be aware of ergonomic hazards like awkward postures, repetitive motions, or heavy lifting. Watch for exposure to extreme temperatures, noise, or vibration. •Chemical Hazards: Identify the presence of hazardous materials, their proper labeling and storage, and ensure appropriate personal protective equipment (PPE) is readily available and used. Be aware of potential spills, leaks, or reactions involving hazardous chemicals. •Biological Hazards: Be mindful of exposure to bloodborne pathogens, infectious agents, or other biological hazards. Ensure proper hygiene practices are followed, and appropriate vaccinations or control measures are implemented when necessary. •Psychological Hazards: Recognize signs of stress, fatigue, or mental health issues that could impact safety performance. Promote a positive work environment with open communication and support mechanisms.
- 9. Identify, report and correct any hazards 3. Reporting Hazards: •Established Channels: Follow your organization's established procedures for reporting hazards. This might involve using a specific form, reporting verbally to a supervisor, or utilizing a dedicated online system. •Timeliness: Report any identified hazards promptly to allow for timely investigation and implementation of corrective actions. •Accuracy: Provide clear and detailed information about the identified hazard, including its location, nature, and potential consequences.
- 10. Identify, report and correct any hazards 4. Correcting Hazards: •Hierarchy of Controls: When addressing hazards, prioritize the hierarchy of controls, aiming for elimination of the hazard first, followed by engineering controls, administrative controls, and lastly, personal protective equipment (PPE). •Corrective Action Plans: Develop and implement corrective action plans to address identified hazards. This plan should outline specific actions to be taken, the responsible individuals, and a timeframe for completion. •Communication & Follow-up: Communicate the identified hazards, corrective actions taken, and preventive measures implemented to all relevant personnel. Monitor the effectiveness of corrective actions and make adjustments as needed.
- 11. Need for Health and Safety at Work Common Safety Hazards: Some safety and health related hazards and how they can be controlled are as follows: 1. Surfaces/Places related Hazards & Risks 2. Equipment/items related Hazards & Risk 3. Materials & Chemical Hazards & Risks 4. Physical Hazards & Risks 5. Electrical Risks
- 12. Need for Health and Safety at Work 1. Surfaces/Places related Hazards & Risks: – Dirty, dusty and littered areas can lead to infections as well as accidents from slipping, tripping, etc. – Wet/oily/soapy surfaces are can lead to accidents by slipping or falling and breaking of glassware. – Working with wooden tables that have nails protruding on the surface. •How to Control? – Keep the work area neat and tidy – Wet areas should be mopped and kept dry – Handling glassware properly – Precautions should be taken while dealing with surfaces with sharp or pointed edges or object protruding
- 13. Need for Health and Safety at Work 2. Equipment/items related Hazards & Risk: – Certain equipment used in the workplace like staplers, heavy laptops and computers, etc. which if not used carefully can cause physical hurt. •How to Control? – Never use a tool to do a job for which it was not designed – Handling the equipment properly as required
- 14. Need for Health and Safety at Work 3. Materials & Chemical Hazards & Risks: – Cleaning chemicals used by housekeeping, kept in the washroom and housekeeping cabinets – Solutions for cleaning IT equipment – Pest control sprays, etc. •How to Control? – While using hazardous materials & chemicals ensure the following • Wear gloves, avoid skin coming into contact with the chemical • Keep the chemical away from eyes and nose • Never mix chemicals unless particularly advised by the product manufacturer • Do not ingest any chemical, if by mistake someone swallows some chemical see a doctor immediately.
- 15. Need for Health and Safety at Work 4. Physical Hazards & Risks: – Any obstruction at the entry/exits/blind turns could be dangerous in a time of emergency when people have to run in or out. – Overstocked cupboards or shelves can be hazards as they can topple over anytime. – Work may require lifting or moving heavy objects, which if not done properly can cause injury or aches. – How to control? • Entry/exits/blind turns should be clear of obstructions/faults at all times. • Cupboards and shelves should be neatly arranged, preferably supported by the wall or fixed on the floor. • Warning signs should be placed if a physical hazard cannot be removed.
- 16. Need for Health and Safety at Work 5. Electrical Risks – Electricity is an amazing thing when used properly, but can very easily hurt, harm and even fatally injury a person that comes in contact with it. – Whenever one works with power tools or electrical circuits there is a risk of electrical hazards, especially electrical shock. – Freeing a victim from electrocution • The first person to reach a shocked worker should cut off the current if this can be done quickly. • If this is not possible, the victim should be removed from contact with the charged equipment. Either the equipment/wire should be pulled away or the victim. • Bare hands should not be used, use a dry board, dry rope, leather belt, coat, overalls or some other non-conductor. • Be sure to stand on a non-conducting surface when pulling – dry rubber slippers, dry wooden board, etc..
- 17. How and when to report hazards To identify hazards, the Information Security Analyst should report them to his line manager, or the person assigned the responsibility in the company policy.
- 18. Organization's emergency procedures and their importance The following are some guidelines for emergency procedures to be followed in case of any emergency related to health, safety and security at the workplace: – Decide where to go to reach a place of safety, or to get rescue equipment. Provide suitable forms of emergency lighting. – Make sure there are enough emergency exits for everyone to escape quickly, and keep emergency doors and escape routes unobstructed and clearly marked. – Nominate competent people to take control. – Decide which other key people need, such as a nominated incident controller, someone who is able to provide technical and other site-specific information if necessary, or first-aiders.
- 19. Organization's emergency procedures and their importance – Plan essential actions such as emergency plant shutdown, isolation or making processes safe. Clearly identify important items like shut-off valves and electrical isolators, etc. – Train everyone in emergency procedures. Don’t forget the needs of people with disabilities and vulnerable workers. – Work should not resume after an emergency if a serious danger remains. If any doubts ask for assistance from the emergency services.
- 20. Identify and recommend opportunities for improving health, safety, and security • Public Health Education: – Opportunity: Implement comprehensive public health education programs to raise awareness about preventive measures, healthy lifestyles, and the importance of vaccinations. – Recommendation: Collaborate with local health organizations, schools, and community centers to organize workshops, seminars, and campaigns on topics such as nutrition, mental health, and disease prevention. • Emergency Preparedness and Response: – Opportunity: Strengthen community resilience by enhancing emergency preparedness and response plans. – Recommendation: Conduct regular drills and training sessions for first responders, community leaders, and the public. Develop and disseminate clear communication strategies for emergencies.
- 21. Identify and recommend opportunities for improving health, safety, and security • Technological Solutions: – Opportunity: Leverage technology for improved health monitoring and safety. – Recommendation: Implement health monitoring apps, wearable devices, and smart city technologies to track and respond to health and safety issues promptly. Explore the use of artificial intelligence for predictive analysis in public health. • Environmental Health: – Opportunity: Address environmental factors that impact health and safety. – Recommendation: Advocate for and implement policies that promote clean air, water, and sustainable practices. Monitor and regulate industrial activities to minimize pollution and hazardous waste.
- 22. Identify and recommend opportunities for improving health, safety, and security • Community Policing and Neighborhood Watch: – Opportunity: Strengthen community ties to enhance security. – Recommendation: Promote community policing initiatives and establish neighborhood watch programs. Encourage collaboration between law enforcement and community members to create safer living environments. • Cybersecurity Measures: – Opportunity: Protect individuals and organizations from cyber threats. – Recommendation: Invest in cybersecurity measures, educate the public about online safety, and implement secure data practices. Collaborate with tech companies to develop and promote secure technologies.
- 23. Identify and recommend opportunities for improving health, safety, and security • Healthcare Access: – Opportunity: Improve access to healthcare services. – Recommendation: Invest in healthcare infrastructure, particularly in underserved areas. Implement telemedicine programs to reach remote populations. Advocate for policies that increase healthcare affordability and accessibility. • Global Collaboration: – Opportunity: Collaborate on a global scale to address health and safety challenges. – Recommendation: Support international initiatives, share best practices, and engage in research partnerships to tackle global health issues. Collaborate with neighboring countries on security measures to address transnational threats.