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Prensentation about eProcurement Indonesia Software Feature

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E.R.I.Y.A.N.T.O .
E.R.I.Y.A.N.T.O .

The document proposes implementing an e-procurement system to accelerate business processes and drive purchasing compliance for an organization in Indonesia. It provides examples of companies currently using the E-Procurement Indonesia system, an overview of the system's modules and product release management, benefits of using the system such as reducing costs, increasing efficiency and ensuring compliance, and screenshots of sample modules. The system aims to modernize procurement through an integrated, digital solution.

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E-PROCUREMENT INDONESIA SYSTEM SUMMARY PROPOSAL - IMPLEMENT E-PROCUREMENT TO ACCELERATING BUSINESS PROCESSES AND DRIVING PURCHASING COMPLIANCE
E-PROCUREMENT INDONESIA WHOS USING E-PROCUREMENT INDONESIA E-PROCUREMENT PT PERKEBUNAN NUSANTARA XII ( 2014 ) On Premise E-PROCUREMENT PT TERMINAL PETIKEMAS SURABAYA ( 2015 ) On Premise E-PROCUREMENT PT GAGAS ENERGI INDONESIA ( 2016 ) On Premise E-PROCUREMENT PT PENGEMBANGAN PARIWISATA INDONESIA ( 2017 ) On Premise E-PROCUREMENT PDAM TIRTA KENCANA KOTA SAMARINDA ( 2016 ) On Premise E-PROCUREMENT PT ASURANSI JIWASRAYA ( 2015 ) On Premise E-PROCUREMENT PT VALE INDONESIA TBK ( 2017 ) On Premise E-PROCUREMENT PT BANK ANZ INDONESIA ( 2017 ) On Premise and Cloud E-PROCUREMENT PERUSAHAAN UMUM PERIKANAN INDONESIA ( 2017 ) On Premise E-PROCUREMENT PT PERIKANAN NUSANTARA ( 2017 ) Cloud E-PROCUREMENT PDAM SURYA SEMBADA SURABAYA ( 2018 ) On Premise E-PROCUREMENT YAYASAN DOMPET DHUAFA ( 2018 ) On Premise E-PROCUREMENT PT PETROSEA TBK ( 2019 ) On Premise E-PROCUREMENT PT TRAKINDO UTAMA TBK ( 2019 ) On Premise E-PROCUREMENT PP GELORA BUNG KARNO ( 2020 ) On Premise E-PROCUREMENT PT MUBADALA PETROLEUM TBK ( 2020 ) On Premise
Vendor Management Module Tender Management Module PO/Contract Monitoring Module 2014 2015 2016 2017 Platform Migration From Java to .Net and PHP Catalogue Management Module 2018 2019 Contract Management Module 2020 2021 2022 E-Procurement Lite Cloud E-Procurement Mobile Application E-Invoice Module E-PROCUREMENT INDONESIA PRODUCT RELEASE MANAGEMENT *already release and already used by customer
E-PROCUREMENT INDONESIA SAMPLE OUR IMPLEMETATION EXPERIENCES QTY 1 LOCAL 865 2 NATIONAL 960 3 OVERSEAS 84 4 NEW VENDOR (OTHERS) + OVERSEAS 615 NO SUMMARY MODIFYURAIAN Experiences Handling from Number of Vendors # 2524 Vendors Active and Verified Experiences Handling from Number of Transactions APR MAY JUNE JUL'17 JUL'18 AUG'18 SEP'18 OCT'18 NOV'18 DEC'18 JAN'19 FEB'19 MAR'19 APR'19 264 306 232 606 149 166 126 358 245 188 220 194 151 89 # 3294 Transactions Per Year *Source Data Real Executive Summary Apr 2019 SAMPLE CASE E-PROCUREMENT INDONESIA IMPLEMENTATION
E-PROCUREMENT SYSTEM IMPLEMENT E-PROCUREMENT TO ACCELERATING BUSINESS PROCESSES AND DRIVING PURCHASING COMPLIANCE eProcurement is a fully capable electronic Web application for purchasing goods and services -- Vanderbilt University eProcurement is also a procurement automatization process -- Henriksen & Mahnike eProcurement is the business-to-business or business-to-consumer or business-to-government purchase and sale of supplies, work, and services through the Internet as well as other information and networking systems, such as electronic data interchange and enterprise resource planning -- wikipedia
Proses validasi dan verifikasi vendor Pendaftaran Vendor Vendor Terverifikasi Proses Pengadaan atau Pelelangan Mencari Pemasok Barang dan Jasa Vendor yang berkualitas dan efisien INPUT PROSES OUTPUT Order Manajemen and Manajemen Kontrak or PO Hasil Tender Purchase Order Good Receive, KPI Vendor VENDOR MANAGEMENT TENDER MANAGEMENT ORDER MANAGEMENT E-PROCUREMENT SYSTEM IMPLEMENT E-PROCUREMENT TO ACCELERATING BUSINESS PROCESSES AND DRIVING PURCHASING COMPLIANCE Catalogue and Auto Comparation Pembelian Via Catalog, Marketprice CATALOGUE MANAGEMENT Mencari Pemasok Barang dan Jasa Contract Repository and Contract Management Process Hasil Tender Supplier Award Contract Final Reviewed Legal, Committee and Vendor CONTRACT MANAGEMENT
E-PROCUREMENT INDONESIA SYSTEM BENEFIT OF USING E-PROCUREMENT SYSTEM ONLINE REGISTRATION FOR POTENTIAL SUPPLIER OR VENDOR ONLINE STANDARDIZED SUPPLIER REGISTRATION AND LEGAL SUBMISSION ONLINE ACTIVATION AND VERFICATION SUPPLIER OR VENDOR REGISTRATION 1. GETTING SUPPLIERS TO COME TO YOU QUALIFIED SUPPLIER ( BASED ON COMMODITY, BUSINESS FIELDS ) COMPLETE LEGAL DOCUMENTS AND FINANCIAL DOCUMENTS EXPERIENCES AND EXPERT SUPPLIER OR VENDOR 2. GRAB QUALIFIED POTENTIAL SUPPLIERS 3. KEEP THE BEST SUPPLIERS ON SIDE E-PROCUREMENT CAN REDUCE COST FOR ADMINISTRATIVE EFFECTIVENESS Gartner Group States that Manual Procurement is, on average an 11 Step Process in Administration, and using Systemize with eProcurement system can be reduce this cost by as much as 80%. -- Gartner Group 80% 4. PAPERLESS DOCUMENT MANAGEMENT GREEN COMPANY TRANSPARENT AND CLEAR SCHEDULE TENDER PROCESS AUTOMATIC NOTIFICATION FOR SUPPLIER EXPIRATION DOCUMENTS AND ALL PROCUREMENT ACTIVITIES BETTER RELATIONSHIP WITH SUPPLIER ALL PROCESS WILL BE PAPERLESS EFFICENCY IN DIGITAL PAPERWORK 5. PROCUREMENT GO WITH AUTOMATIC FLOW FLEXIBLE AND AUTOMATIC PROCUREMENT WORKFLOW SHORTLISTED QUALIFIED SUPPLIER OR VENDOR EASY TO FINDING GOODS, SERVICES SUPPLIER OR VENDOR E-BIDDING, E-EVALUATION, E-CATALOG ONLINE AND TRANSPARENT EVALUATION EASY FOR DOING COMPARASION FLEXIBLE MATRIX EVALUATION CRITERIA AUTO RANK RELATED EVALUATION RESULT 6. HIGH VALUE OF E-EVALUATION 7. ACCOUNTABILITY, COMPLY AND SECURE PROCESS ACCOUNTABLE AND DETAIL CAPTURE PROCESS MATURE SECURITY TECHNOLOGY AUDITABLE HISTORY LOG IN EVERY PROCESS CALCULATION OF COMPLIANNCES BENEFITS CAN BE ESTIMATED : New Procurement System Audit and Control Access System able to Reduce Indirect Cost such as Data-Correction, Dispute Management, Request for Duplicate Copies, and Wrong Approval Process. REDUCE INDIRECT COST
VENDOR REGISTRATION FORM VENDOR LOGIN FORM VENDOR DATA AND LEGAL FORM E-PROCUREMENT INDONESIA SYSTEM BENEFIT OF USING E-PROCUREMENT SYSTEM INTEGRATION PURCHASE REQUEST WITH PURCHASING SYSTEM AUTOMATIC REMINDER DETAIL AUDIT TRAIL SAMPLE SCREENSHOOT
NEW PROCUREMENT SYSTEM BENEFIT OF NEW E-PROCUREMENT SYSTEM ABLE TO INVITE MORE THAN 10 SUPPLIERS TO ONLINE BIDDING QUICK BIDDING PROCESS GET MORE COMPETITIVE PRICE VIA BIDDING 8. SAVING COST WITH GRAB COMPETITIVE PRICE ABILITY TO SAVING UNTIL 20% PER TENDER / PROJECT COST, EVEN GIVE SAVING WITH AVERAGE SAVING FROM PROJECT COST BUDGET 9. USING E-BIDDING TO DRIVE PRICE DOWN 20% 10. LESS PAPER BRING SIGNIFICANT SAVING FOR ORGANISATIONS INTEGRATED SYSTEM PROCUREMENT, GOOD RECEIVE AND FINANCE EFFICIENT IN PAYMENT PROCESS AND PAYMENT REMINDER ABILITY TO MANAGE CONTRACTS MORE EFFICIENTLY 11. AVOID PENALTY FEE BECAUSE OF LATE PAYMENT Savings of up to 90% on purchase order costs have been quoted by HP (贈100 贈10) Automatic Integration with Finance System , Able to Create Zero Defect, Penalty Fee Never appear because of Late Payment to Suppliers ZERO DEFECT 12. UTILIZING E-CATALOG FOR SAVINGS AND CONTROL AVOID SINGLE SUPPLIERS OR NON COMPETITOR SUPPLIER INTERNAL SEARCH ENGINE FEATURE FOR GOODS AND SERVICES HELPFUL TO DEFINE RANGE PRICE / OWNER ESTIMATION ( COGS IDENTIFY CRITICAL SUPPLIER BY HAVING ALTERNATIVE SUPPLIER REDUCED SUPPLY CHAIN RISK WITH SINGLE SUPPLIER 14. BUSINESS CONTINUITY MANAGEMENT ( BCM ) MADE EASY CHANGES ALL PROCESS FROM MANUAL TO DIGITAL REDUCED CYCLE TIMES WITH DIGITALY PAPERWORK 13. REDUCED CYCLE TIMES FAST IMPLEMENTATION OF E-PROCUREMENT SYSTEM EASY INTEGRATION WITH ANOTHER LEGACY SYSTEM SUPPORT ANY BUSINESS NEEDED 15. MATURE E-PROCUREMENT SYSTEM ARE SAVING COST AND SPEED IMPLEMENTATION
PROCUREMENT FLEXIBLE FLOW ONLINE NEGOTIATION NEW PROCUREMENT SYSTEM BENEFIT OF NEW E-PROCUREMENT SYSTEM INVITE SUPPLIER FOR TENDER REALTIME BIDDING SAMPLE SCREENSHOOT ONLINE QUOTATION OR BIDDING
CATALOGUE MODULE NEW PROCUREMENT SYSTEM BENEFIT OF NEW E-PROCUREMENT SYSTEM SAMPLE SCREENSHOOT CATALOGUE MODULE - ABILITY TO PO FROM CATALOGUE - ABILITY TO AUTO COMPARE - ABILITY TO SORT BY LOWEST PRICE CONTRACT MANAGEMENT MODULE SAMPLE SCREENSHOOT
NEW PROCUREMENT SYSTEM BENEFIT OF NEW E-PROCUREMENT SYSTEM SAMPLE SCREENSHOOTSample Implementation Mobile Application E-Procurement Indonesia
ADOPTED MATURE TECHNOLOGY PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT
VENDOR MANAGEMENT TENDER MANAGEMENT CONTRACT MANAGEMENT MASTER MANAGEMENT USER MANAGEMENT ADMINISTRATOR MANAGEMENT ( File size, File Type Configuration, Force Logoff, Engine Authentication Management ) BUDGETING SYSTEM HR SYSTEM NOTIFICATION SYSTEM EMAIL OR SMS GATEWAY FIXED ASSET & INVENTORY SYSTEMINTEGRATION SERVICE ( API Backend Service, Upload-Download file ) FINANCE AND ACCOUNTING SYSTEM PURCHASING SYSTEM E-PROCUREMENT SYSTEM INTEGRATION NOTIFICATION ENGINE PURCHASE MANAGEMENT PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT HIGH LEVEL MODULE OTHER PLATFORM INTEGRATION CATALOGUE MANAGEMENT
PURCHASING SYSTEM Purchase Requisition From each Department APPROVAL for Purchase Requisition APPROVAL for Purchase Requisition Budget E-PROCUREMENT SYSTEM Grouping Purchase Requisition PR 400405/0003 Item : ATK and Stationary Branch : MDN2 Admin Procurement PR 700508/0004 Item : Banner for Event Branch : SMG1 Create Tender based on PR 400405/0003 Create Tender based on PR 700508/0004 o PO TRACKING AND DELIVERABLES o RECEIVING GOODS / SERVICES o Quality is fine o Quantity match o TRACKING GOODS /SERVICES Tender Process Communicate Contract Agreement Generate PR to PO Tender Process Purchasing PURCHASE TRACKING MODULE o PAYMENT RELEASE o PURCHASE EVALUATION o Internal o External EXISTING CUSTOMER LEGACY SYSTEM EXISTING CUSTOMER LEGACY SYSTEM EXISTING CUSTOMER LEGACY SYSTEM
o PROJECT HANDLING o MAN POWER o SAFETY AND HEALTH o ORGANIZATION 5 Requestor KPI MEASUREMENT FOR SERVICE KPI MEASUREMENT FOR GOODS o DELIBERABLES TIME o AVAILABILITY o QUALITY Project Manager
VENDOR MANAGEMENT TENDER MANAGEMENTMASTER MANAGEMENT USER MANAGEMENT ADMINISTRATOR PURCHASE MANAGEMENT Country Province City Supplier Type Commodity Business Fields Sub Business Fields Currencies Freight Cost Template Configuration Email Template SMS Template Event/BA Template System Configuration File Size Configuration File Type Configuration Catalogue Catalogue Categories User and Role Management Employee Management Department Integration LDAP Microsoft AD Legacy System Vendor / Supplier Data Administration Data Business License Data Certificate of incorporation Shareholders Financial Data Organization Structure Experiences Expertise Bank Detail Information Vendor Data Lock Vendor Performance Review Contract Performance Review Vendor KPI Vendor Warning Letter Warning Letter 1,2,3 Black List Tender Method Tender Stages Tender Flow Direct Award 2 stages 2 Envelopes etc Evaluation Method Evaluation Criteria Evaluation Method Tender Committee Approval Tender Process Bidder List Based on Commodity Based on Classification Based on Area etc Tender Step or Process Announcement Registration Aanwijzing Technical Document Submission Commercial Document Submission Evaluation Negotiation Awarding Contract Signing Purchase Requisition Line Item, Quantity Unit Cost, Order Unit etc List Purchase Requisition Upload PR Integrate PR Force Log off Logging Mechanism Vendor Log User Log REPORT Tender Process Report Tender Realization Vendor Performance Cost Saving Report etc PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT HIGH LEVEL MODULE ORDER MANAGMENT Contract Monitoring Contract Monitoring Budget Distribution * Detail Tender Variation PO Monitoring Purchase Order Term and Condition Shipping Instruction Others Document CATALOGUE List goods from Catalogue Compare Price Shopping Chart PO From Catalogue CONTRACT MANAGMENT Contract Master Contract Repository Contract Management Link Tender and Contract Contract initiation Contract Reviewer Contract Signature Contract Group Chat
P E N G A D A A N N O N - L E L A N G 10 Tahapan 8 Tahapan 1 Pemenang Bisa lebih dari 1 Pemenang 1 Penunjukan Langsung 2 Pemilihan Langsung (1 Peserta Pengadaan) 1 Undangan 2 Pengumuman Penunjukan Langsung 1 Pengumuman Pengadaan 3 Pendaftaran dan Pengambilan Dokumen Penunjukan Langsung 2 Pendaftaran dan Pengambilan Dokumen Tender 4 Pemasukan Dokumen Penawaran Harga 3 Pemasukan Dokumen Penawaran Harga 5 Pembukaan Harga 4 Pembukaan Harga 6 Negosiasi 7 Evaluasi Dokumen Penawaran Harga 5 Evaluasi Dokumen Penawaran Harga 8 Penetapan Calon Pemenang 6 Penetapan Calon Pemenang 9 Penunjukan Pelaksana Pekerjaan 7 Penunjukan Pelaksana Pekerjaan 10 Penandatanganan SPK dan Kontrak 8 Penandatanganan SPK dan Kontrak P E N G A D A A N L E L A N G 21 Tahapan 25 Tahapan 1 Pemenang 1 Pemenang 3 Lelang Terbatas Prakualifikasi 4 Lelang Terbatas Prakualifikasi Sistem Gugur Sistem Nilai 1 Undangan 1 Undangan 2 Pengumuman Lelang 2 Pengumuman Lelang 3 Pendaftaran 3 Pendaftaran 4 Pengambilan Dokumen Lelang 4 Pengambilan Dokumen Lelang 5 Aanwijzing 5 Aanwijzing 6 Pemasukan Dokumen Prakualifikasi 6 Pemasukan Dokumen Prakualifikasi 7 Pembuktian Dokumen Prakualifikasi 7 Pembuktian Dokumen Prakualifikasi 8 Evaluasi Dokumen Prakualifikasi 8 Penetapan Hasil Evaluasi Dokumen Prakualifikasi 9 Penetapan Hasil Evaluasi Dokumen Prakualifikasi 9 Pengumuman Hasil Prakualifikasi 10 Pengumuman Hasil Prakualifikasi 10 Masa Sanggah 11 Masa Sanggah 11 Pemasukan Dokumen Teknis 12 Pemasukan Dokumen Teknis 12 Pemasukan Dokumen Harga 13 Pemasukan Dokumen Harga 13 Pembuktian Dokumen Teknis 14 Pembuktian Dokumen Teknis 14 Pembuktian Dokumen Harga 15 Pembuktian Dokumen Harga 15 Auction 16 Auction 16 Berita Acara Hasil Pembuktian dan Auction 17 Berita Acara Hasil Pembuktian dan Auction 18 Evaluasi Teknis 19 Evaluasi Harga 20 Total Nilai Evaluasi 17 Penetapan Calon Pemenang 21 Penetapan Calon Pemenang 18 Pengumuman Calon Pemenang 22 Pengumuman Calon Pemenang 19 Masa Sanggah 23 Masa Sanggah 20 Penunjukan Pelaksana Pekerjaan 24 Penunjukan Pelaksana Pekerjaan 21 Penandatanganan SPK dan Kontrak 25 Penandatanganan SPK dan Kontrak SAMPLE TENDER FLOW USING E-PROCUREMENT SYSTEM
P E N G A D A A N L E L A N G 18 Tahapan 22 Tahapan 20 Tahapan 24 Tahapan 17 Tahapan 21 Tahapan 1 Pemenang 1 Pemenang 1 Pemenang 1 Pemenang 1 Pemenang 1 Pemenang 5 Lelang Terbatas Pascakualifikasi 6 Lelang Terbatas Pascakualifikasi 7 Lelang Umum Prakualifikasi 8 Lelang Umum Prakualifikasi 9 Lelang Umum Pascakualifikasi 10 Lelang Umum Pascakualifikasi Sistem Gugur Sistem Nilai Sistem Gugur Sistem Nilai Sistem Gugur Sistem Nilai 1 Undangan 1 Undangan 2 Pengumuman Lelang 2 Pengumuman Lelang 1 Pengumuman Lelang 1 Pengumuman Lelang 1 Pengumuman Lelang 1 Pengumuman Lelang 3 Pendaftaran 3 Pendaftaran 2 Pendaftaran 2 Pendaftaran 2 Pendaftaran 2 Pendaftaran 4 Pengambilan Dokumen Lelang 4 Pengambilan Dokumen Lelang 3 Pengambilan Dokumen Lelang 3 Pengambilan Dokumen Lelang 3 Pengambilan Dokumen Lelang 3 Pengambilan Dokumen Lelang 5 Aanwijzing 5 Aanwijzing 4 Aanwijzing 4 Aanwijzing 4 Aanwijzing 4 Aanwijzing 6 Pemasukan Dokumen Administrasi 6 Pemasukan Dokumen Administrasi 5 Pemasukan Dokumen Prakualifikasi 5 Pemasukan Dokumen Prakualifikasi 5 Pemasukan Dokumen Administrasi 5 Pemasukan Dokumen Administrasi 6 Pembuktian Dokumen Prakualifikasi 6 Pembuktian Dokumen Prakualifikasi 7 Evaluasi Dokumen Prakualifikasi 7 Penetapan Hasil Evaluasi Dokumen Prakualifikasi 8 Penetapan Hasil Evaluasi Dokumen Prakualifikasi 8 Pengumuman Hasil Prakualifikasi 9 Pengumuman Hasil Prakualifikasi 9 Masa Sanggah 10 Masa Sanggah 7 Pemasukan Dokumen Teknis 7 Pemasukan Dokumen Teknis 10 Pemasukan Dokumen Teknis 11 Pemasukan Dokumen Teknis 6 Pemasukan Dokumen Teknis 6 Pemasukan Dokumen Teknis 8 Pemasukan Dokumen Harga 8 Pemasukan Dokumen Harga 11 Pemasukan Dokumen Harga 12 Pemasukan Dokumen Harga 7 Pemasukan Dokumen Harga 7 Pemasukan Dokumen Harga 9 Pembuktian Dokumen Administrasi 9 Pembuktian Dokumen Administrasi 8 Pembuktian Dokumen Administrasi 8 Pembuktian Dokumen Administrasi 10 Pembuktian Dokumen Teknis 10 Pembuktian Dokumen Teknis 12 Pembuktian Dokumen Teknis 13 Pembuktian Dokumen Teknis 9 Pembuktian Dokumen Teknis 9 Pembuktian Dokumen Teknis 11 Pembuktian Dokumen Harga 11 Pembuktian Dokumen Harga 13 Pembuktian Dokumen Harga 14 Pembuktian Dokumen Harga 10 Pembuktian Dokumen Harga 10 Pembuktian Dokumen Harga 12 Auction 12 Auction 14 Auction 15 Auction 11 Auction 11 Auction 13 Berita Acara Hasil Pembuktian dan Auction 13 Berita Acara Hasil Pembuktian dan Auction 15 Berita Acara Hasil Pembuktian dan Auction 16 Berita Acara Hasil Pembuktian dan Auction 12 Berita Acara Hasil Pembuktian dan Auction 12 Berita Acara Hasil Pembuktian dan Auction 14 Evaluasi Administrasi 13 Evaluasi Administrasi 15 Evaluasi Teknis 17 Evaluasi Teknis 14 Evaluasi Teknis 16 Evaluasi Harga 18 Evaluasi Harga 15 Evaluasi Harga 17 Total Nilai Evaluasi 19 Total Nilai Evaluasi 16 Total Nilai Evaluasi 14 Penetapan Calon Pemenang 18 Penetapan Calon Pemenang 16 Penetapan Calon Pemenang 20 Penetapan Calon Pemenang 13 Penetapan Calon Pemenang 17 Penetapan Calon Pemenang 15 Pengumuman Calon Pemenang 19 Pengumuman Calon Pemenang 17 Pengumuman Calon Pemenang 21 Pengumuman Calon Pemenang 14 Pengumuman Calon Pemenang 18 Pengumuman Calon Pemenang 16 Masa Sanggah 20 Masa Sanggah 18 Masa Sanggah 22 Masa Sanggah 15 Masa Sanggah 19 Masa Sanggah 17 Penunjukan Pelaksana Pekerjaan 21 Penunjukan Pelaksana Pekerjaan 19 Penunjukan Pelaksana Pekerjaan 23 Penunjukan Pelaksana Pekerjaan 16 Penunjukan Pelaksana Pekerjaan 20 Penunjukan Pelaksana Pekerjaan 18 Penandatanganan SPK dan Kontrak 22 Penandatanganan SPK dan Kontrak 20 Penandatanganan SPK dan Kontrak 24 Penandatanganan SPK dan Kontrak 17 Penandatanganan SPK dan Kontrak 21 Penandatanganan SPK dan Kontrak SAMPLE TENDER FLOW USING E-PROCUREMENT SYSTEM
Active Directory ( AD / LDAP ) Other Legacy system ( SAP, AX, ORCL, etc ) HTML5 + AngularJS Google MVC JS Framework ASP .NET Web API Framework Restful API .Net Framework Object Relational Model Entity Framework 6.0 Persistence Manager SQL Server 2012 Microsoft Reliable Database system JSON OBJ VER 2.0 Microsoft Based Trx OS : Windows Server 2012 or Later , Application Server : IIS 7.0 or Later Development Tools : Visual Studio ASP .NET WSDL Web Service E-PROCUREMENT APPLICATION ARCHITECTURE SOLUTION ASP .NET WSDL Web Service SMTP and SMS Gateway SSL Encrytopion using 2048 bit ( Level A ) Document Encryption Password Encryption PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT E-PROCUREMENT CORE APPLICATION ARCHITECTURE
Other Legacy system ( SAP, AX, ORCL, etc ) HTML5 + AngularJS Google MVC JS Framework ASP .NET Web API Framework Restful API .Net Framework Object Relational Model Entity Framework 6.0 Persistence Manager SQL Server 2012 Microsoft Reliable Database system JSON OBJ VER 2.0 Microsoft Based Trx OS : Windows Server 2012 or Later , Application Server : IIS 7.0 or Later Development Tools : Visual Studio E-PROCUREMENT DASHBOARD APPLICATION ARCHITECTURE SOLUTION SMTP and SMS Gateway SSL Encrytopion using 2048 bit ( Level A ) Document Encryption Password Encryption amCharts PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT E-PROCUREMENT DASHBOARD APPLICATION ARCHITECTURE
SERVER ARCHITECTURE SAP , ON PREMISE AND CLOUD DATA COMMUNICATION SAP Global Environment SAP Application Server SAP Database Server E-Procurement On Cloud Staging WSDL Application Server Staging Database Server E-Procurement Application Server E-Procurement Database Server SAP Generate data And sent data to Staging Server Staging Server as Bridge infrastructure between SAP and E-Procurement at Cloud E-Procurement able to Communicate with staging server real time using WSDL Protocol
SERVER PROPOSED SPECIFICATION ON PREMISE AND DATA COMMUNICATION Application Server Database Application Server Database Main Server Backup Server Mirroring Data Active Active Standby Application / Web Server CPU : Intel Xeon Processor E7-4809V4 (8 cores) Base Frequency : 2.10 GHz Memory : 32 GB DDR4 ECC RAM Disk : 1 x SSD/SATA HDD 5 TB OS : Windows 2012 R2 Server Standard Database Server CPU : Intel Xeon Processor E7-4809V4 (8 cores) Base Frequency : 2.10 GHz Memory : 32 GB DDR4 ECC RAM Disk : 1 x SSD HDD 500 GB OS : Windows 2012 R2 Server Standard DB : Microsoft SQL Server 2014 Cores Licenses Load Memory at Application Server : Real Time Communication Socket Business Logic Business Logic Formula and Workflow Process Load I/O at Disk Application Server : Need more space Document Management System Softcopy Vendor Legal Load Memory and I/O at Database Server : All Business logic are Define at Application Server Database Server only as I/O Data at Disk Application / Web Server CPU : Intel Xeon Processor E7-4809V4 (8 cores) Base Frequency : 2.10 GHz Memory : 16 GB DDR4 ECC RAM Disk : 1 x SATA HDD 5 TB OS : Windows 2012 R2 Server Standard Database Server CPU : Intel Xeon Processor E7-4809V4 (8 cores) Base Frequency : 2.10 GHz Memory : 16 GB DDR4 ECC RAM Disk : 1 x SATA HDD 500 GB OS : Windows 2012 R2 Server Standard DB : Microsoft SQL Server 2014 Cores Licenses
PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT SDLC SAMPLE IMPLEMENTATION E-PROCUREMENT Software Development Life Cycle Phase 1 Initiation Business Requirement Analysis System and Integration Development Internal and Integration Test User Acceptance Test Change Enablement And Socialization LIVE and Piloting Support and Maintenance Project Kick Off and Team Charter Blueprint Design and Confirmation - Sign Off Technical Design Code and Developer Test System Integration Test Execution User Acceptances Test Execution and Sign Off Manual Book And Training Report Maintenance and Bug Fixing Go Live - Sign Off And Baby Sitting Workshop Fit Gap Analysis and Confirmation - Sign Off 2 Day Workshop Documentation and Sign Off 20 Days Documentation Confirmation and Sign Off 16 Days Documentation 10 Days Code Customization 39 Days Kick Off 10 Day UAT Execution Fixing after UAT 12 Days Manual Book Creation 10 Days Deployment Baby Sitting 13 Days Support and Maintenance 20 Days Internal Test And Integration Test
E-PROCUREMENT INDONESIA SYSTEM SUMMARY BENEFIT OF USING E-PROCUREMENT SYSTEM
APPENDIX - SAMPLE CAPTURE
MASTER MANAGEMENT
USER MANAGEMENT
VENDOR MANAGEMENT
PURCHASE MANAGEMENT
TENDER MANAGEMENT
TENDER MANAGEMENT
ORDER MANAGEMENT
REPORT
CATALOGUE
ADMINISTRATOR
Generate Approval QR Code Signature
SAP ABAP 80 SAP MM 68 SAP FI 13 Total Mandays 161 FSD SIT UAT Development SIT & UAT Solution Design *Merge with Blueprint mandays 5 0 0 SAP Integrator Integration Scenario eProc -SAP 0 0 Integration Scenario eProc -SAP (RFC & .Net Connector) *This integration not using WSDL from SAP PI or SAP PO 5 SAP Integration Logging 3 1 1 SAP Integrator Integration Scenario : 1. Error Tracking 2. Integration Scenario Web Services (RFC-.Net API) 3 1 Integration Scenario : 1. Error Tracking 2. Integration Scenario Web Services (RFC-.Net API) 9 Vedor Master Create 3 2 2 SAP FICO RFC/ABAP Program Vendor Master Data Create -XK01 4 1 RFC/ABAP Program Vendor Master Data Create -XK01 12 Vedor Master Change 2 1 1 SAP FICO RFC/ABAP Program Vendor Master Data Change -XK02 3 1 RFC/ABAP Program Vendor Master Data Change -XK02 8 PIR Create 5 1 2 SAP MM RFC/ABAP Program Purchasing Info Record Create -ME11 : 1. Standard 2. Subcontracting 3. Pipeline 4. Consignment 5 1 RFC/ABAP Program Purchasing Info Record Create -ME11 : 1. Standard 2. Subcontracting 3. Pipeline 4. Consignment 14 PIR Change 5 1 1 SAP MM RFC/ABAP Program Purchasing Info Record Change -ME12 : 1. Standard 2. Subcontracting 3. Pipeline 4. Consignment 5 1 RFC/ABAP Program Purchasing Info Record Change -ME12 : 1. Standard 2. Subcontracting 3. Pipeline 4. Consignment 13 PO Create 5 1 2 SAP MM RFC/ABAP Program Purchase Order -ME21N : 1. Standard 2. Subcontracting 3. Asset *PO Validation reflect on PO User Exit in Existing System 6 1 RFC/ABAP Program Purchase Order -ME21N : 1. Standard 2. Subcontracting 3. Asset *PO Validation reflect on PO User Exit in Existing System 15 PO Change & Cancel 5 1 2 SAP MM RFC/ABAP Program Purchase Order -ME22N : 1. Standard 2. Subcontracting 3. Asset*PO Validation reflect on PO User Exit in Existing System 6 1 RFC/ABAP Program Purchase Order -ME22N : 1. Standard 2. Subcontracting 3. Asset*PO Validation reflect on PO User Exit in Existing System 15 Currency Rate 1 0 1 SAP FICO RFC/ABAP Program Currency Rate -OB08 1 1 RFC/ABAP Program Currency Rate -OB08 4 Service Master 2 1 1 SAP MM RFC/ABAP Program Material Master -MM03 2 1 RFC/ABAP Program Material Master -MM03 7 Material Master 2 1 1 SAP MM RFC/ABAP Program Service Master -AC03 2 1 RFC/ABAP Program Service Master -AC03 7 Additional Master Data 1. WBS 2. GL Account 3. Bank Master 4. Cost Center 5. Storage Location 6. Plant 7. UoMMaster 8. Material Group 5 1 1 SAP MM RFC/ABAP Program Additional Master Data 6 1 RFC/ABAP Program Additional Master Data 14 Create Contract 3 1 1 SAP MM RFC/ABAP Program Create Contract 4 1 RFC/ABAP Program Create Contract -ME31K 10 Change Contract 3 1 1 SAP MM RFC/ABAP Program Change Contract 4 1 RFC/ABAP Program Change Contract -ME32K 10 PR List 5 1 1 SAP MM RFC/ABAP Program PR Display -ME53N : *PR Validation reflect on PR User Exit in Existing System 5 1 RFC/ABAP Program PR Display -ME53N : *PR Validation reflect on PR User Exit in Existing System 13 Post Go Live Support 5 0 0 SAP MM Post Go Live Support 5 0 Post Go Live Support 10 Deliverable Total Mandays SAP Functional SAP ABAP Task Name Resource Names Deliverable Sample Integration Area SAP with E-Procurement System
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Prensentation about eProcurement Indonesia Software Feature

  • 1. E-PROCUREMENT INDONESIA SYSTEM SUMMARY PROPOSAL - IMPLEMENT E-PROCUREMENT TO ACCELERATING BUSINESS PROCESSES AND DRIVING PURCHASING COMPLIANCE
  • 2. E-PROCUREMENT INDONESIA WHOS USING E-PROCUREMENT INDONESIA E-PROCUREMENT PT PERKEBUNAN NUSANTARA XII ( 2014 ) On Premise E-PROCUREMENT PT TERMINAL PETIKEMAS SURABAYA ( 2015 ) On Premise E-PROCUREMENT PT GAGAS ENERGI INDONESIA ( 2016 ) On Premise E-PROCUREMENT PT PENGEMBANGAN PARIWISATA INDONESIA ( 2017 ) On Premise E-PROCUREMENT PDAM TIRTA KENCANA KOTA SAMARINDA ( 2016 ) On Premise E-PROCUREMENT PT ASURANSI JIWASRAYA ( 2015 ) On Premise E-PROCUREMENT PT VALE INDONESIA TBK ( 2017 ) On Premise E-PROCUREMENT PT BANK ANZ INDONESIA ( 2017 ) On Premise and Cloud E-PROCUREMENT PERUSAHAAN UMUM PERIKANAN INDONESIA ( 2017 ) On Premise E-PROCUREMENT PT PERIKANAN NUSANTARA ( 2017 ) Cloud E-PROCUREMENT PDAM SURYA SEMBADA SURABAYA ( 2018 ) On Premise E-PROCUREMENT YAYASAN DOMPET DHUAFA ( 2018 ) On Premise E-PROCUREMENT PT PETROSEA TBK ( 2019 ) On Premise E-PROCUREMENT PT TRAKINDO UTAMA TBK ( 2019 ) On Premise E-PROCUREMENT PP GELORA BUNG KARNO ( 2020 ) On Premise E-PROCUREMENT PT MUBADALA PETROLEUM TBK ( 2020 ) On Premise
  • 3. Vendor Management Module Tender Management Module PO/Contract Monitoring Module 2014 2015 2016 2017 Platform Migration From Java to .Net and PHP Catalogue Management Module 2018 2019 Contract Management Module 2020 2021 2022 E-Procurement Lite Cloud E-Procurement Mobile Application E-Invoice Module E-PROCUREMENT INDONESIA PRODUCT RELEASE MANAGEMENT *already release and already used by customer
  • 4. E-PROCUREMENT INDONESIA SAMPLE OUR IMPLEMETATION EXPERIENCES QTY 1 LOCAL 865 2 NATIONAL 960 3 OVERSEAS 84 4 NEW VENDOR (OTHERS) + OVERSEAS 615 NO SUMMARY MODIFYURAIAN Experiences Handling from Number of Vendors # 2524 Vendors Active and Verified Experiences Handling from Number of Transactions APR MAY JUNE JUL'17 JUL'18 AUG'18 SEP'18 OCT'18 NOV'18 DEC'18 JAN'19 FEB'19 MAR'19 APR'19 264 306 232 606 149 166 126 358 245 188 220 194 151 89 # 3294 Transactions Per Year *Source Data Real Executive Summary Apr 2019 SAMPLE CASE E-PROCUREMENT INDONESIA IMPLEMENTATION
  • 5. E-PROCUREMENT SYSTEM IMPLEMENT E-PROCUREMENT TO ACCELERATING BUSINESS PROCESSES AND DRIVING PURCHASING COMPLIANCE eProcurement is a fully capable electronic Web application for purchasing goods and services -- Vanderbilt University eProcurement is also a procurement automatization process -- Henriksen & Mahnike eProcurement is the business-to-business or business-to-consumer or business-to-government purchase and sale of supplies, work, and services through the Internet as well as other information and networking systems, such as electronic data interchange and enterprise resource planning -- wikipedia
  • 6. Proses validasi dan verifikasi vendor Pendaftaran Vendor Vendor Terverifikasi Proses Pengadaan atau Pelelangan Mencari Pemasok Barang dan Jasa Vendor yang berkualitas dan efisien INPUT PROSES OUTPUT Order Manajemen and Manajemen Kontrak or PO Hasil Tender Purchase Order Good Receive, KPI Vendor VENDOR MANAGEMENT TENDER MANAGEMENT ORDER MANAGEMENT E-PROCUREMENT SYSTEM IMPLEMENT E-PROCUREMENT TO ACCELERATING BUSINESS PROCESSES AND DRIVING PURCHASING COMPLIANCE Catalogue and Auto Comparation Pembelian Via Catalog, Marketprice CATALOGUE MANAGEMENT Mencari Pemasok Barang dan Jasa Contract Repository and Contract Management Process Hasil Tender Supplier Award Contract Final Reviewed Legal, Committee and Vendor CONTRACT MANAGEMENT
  • 7. E-PROCUREMENT INDONESIA SYSTEM BENEFIT OF USING E-PROCUREMENT SYSTEM ONLINE REGISTRATION FOR POTENTIAL SUPPLIER OR VENDOR ONLINE STANDARDIZED SUPPLIER REGISTRATION AND LEGAL SUBMISSION ONLINE ACTIVATION AND VERFICATION SUPPLIER OR VENDOR REGISTRATION 1. GETTING SUPPLIERS TO COME TO YOU QUALIFIED SUPPLIER ( BASED ON COMMODITY, BUSINESS FIELDS ) COMPLETE LEGAL DOCUMENTS AND FINANCIAL DOCUMENTS EXPERIENCES AND EXPERT SUPPLIER OR VENDOR 2. GRAB QUALIFIED POTENTIAL SUPPLIERS 3. KEEP THE BEST SUPPLIERS ON SIDE E-PROCUREMENT CAN REDUCE COST FOR ADMINISTRATIVE EFFECTIVENESS Gartner Group States that Manual Procurement is, on average an 11 Step Process in Administration, and using Systemize with eProcurement system can be reduce this cost by as much as 80%. -- Gartner Group 80% 4. PAPERLESS DOCUMENT MANAGEMENT GREEN COMPANY TRANSPARENT AND CLEAR SCHEDULE TENDER PROCESS AUTOMATIC NOTIFICATION FOR SUPPLIER EXPIRATION DOCUMENTS AND ALL PROCUREMENT ACTIVITIES BETTER RELATIONSHIP WITH SUPPLIER ALL PROCESS WILL BE PAPERLESS EFFICENCY IN DIGITAL PAPERWORK 5. PROCUREMENT GO WITH AUTOMATIC FLOW FLEXIBLE AND AUTOMATIC PROCUREMENT WORKFLOW SHORTLISTED QUALIFIED SUPPLIER OR VENDOR EASY TO FINDING GOODS, SERVICES SUPPLIER OR VENDOR E-BIDDING, E-EVALUATION, E-CATALOG ONLINE AND TRANSPARENT EVALUATION EASY FOR DOING COMPARASION FLEXIBLE MATRIX EVALUATION CRITERIA AUTO RANK RELATED EVALUATION RESULT 6. HIGH VALUE OF E-EVALUATION 7. ACCOUNTABILITY, COMPLY AND SECURE PROCESS ACCOUNTABLE AND DETAIL CAPTURE PROCESS MATURE SECURITY TECHNOLOGY AUDITABLE HISTORY LOG IN EVERY PROCESS CALCULATION OF COMPLIANNCES BENEFITS CAN BE ESTIMATED : New Procurement System Audit and Control Access System able to Reduce Indirect Cost such as Data-Correction, Dispute Management, Request for Duplicate Copies, and Wrong Approval Process. REDUCE INDIRECT COST
  • 8. VENDOR REGISTRATION FORM VENDOR LOGIN FORM VENDOR DATA AND LEGAL FORM E-PROCUREMENT INDONESIA SYSTEM BENEFIT OF USING E-PROCUREMENT SYSTEM INTEGRATION PURCHASE REQUEST WITH PURCHASING SYSTEM AUTOMATIC REMINDER DETAIL AUDIT TRAIL SAMPLE SCREENSHOOT
  • 9. NEW PROCUREMENT SYSTEM BENEFIT OF NEW E-PROCUREMENT SYSTEM ABLE TO INVITE MORE THAN 10 SUPPLIERS TO ONLINE BIDDING QUICK BIDDING PROCESS GET MORE COMPETITIVE PRICE VIA BIDDING 8. SAVING COST WITH GRAB COMPETITIVE PRICE ABILITY TO SAVING UNTIL 20% PER TENDER / PROJECT COST, EVEN GIVE SAVING WITH AVERAGE SAVING FROM PROJECT COST BUDGET 9. USING E-BIDDING TO DRIVE PRICE DOWN 20% 10. LESS PAPER BRING SIGNIFICANT SAVING FOR ORGANISATIONS INTEGRATED SYSTEM PROCUREMENT, GOOD RECEIVE AND FINANCE EFFICIENT IN PAYMENT PROCESS AND PAYMENT REMINDER ABILITY TO MANAGE CONTRACTS MORE EFFICIENTLY 11. AVOID PENALTY FEE BECAUSE OF LATE PAYMENT Savings of up to 90% on purchase order costs have been quoted by HP (贈100 贈10) Automatic Integration with Finance System , Able to Create Zero Defect, Penalty Fee Never appear because of Late Payment to Suppliers ZERO DEFECT 12. UTILIZING E-CATALOG FOR SAVINGS AND CONTROL AVOID SINGLE SUPPLIERS OR NON COMPETITOR SUPPLIER INTERNAL SEARCH ENGINE FEATURE FOR GOODS AND SERVICES HELPFUL TO DEFINE RANGE PRICE / OWNER ESTIMATION ( COGS IDENTIFY CRITICAL SUPPLIER BY HAVING ALTERNATIVE SUPPLIER REDUCED SUPPLY CHAIN RISK WITH SINGLE SUPPLIER 14. BUSINESS CONTINUITY MANAGEMENT ( BCM ) MADE EASY CHANGES ALL PROCESS FROM MANUAL TO DIGITAL REDUCED CYCLE TIMES WITH DIGITALY PAPERWORK 13. REDUCED CYCLE TIMES FAST IMPLEMENTATION OF E-PROCUREMENT SYSTEM EASY INTEGRATION WITH ANOTHER LEGACY SYSTEM SUPPORT ANY BUSINESS NEEDED 15. MATURE E-PROCUREMENT SYSTEM ARE SAVING COST AND SPEED IMPLEMENTATION
  • 10. PROCUREMENT FLEXIBLE FLOW ONLINE NEGOTIATION NEW PROCUREMENT SYSTEM BENEFIT OF NEW E-PROCUREMENT SYSTEM INVITE SUPPLIER FOR TENDER REALTIME BIDDING SAMPLE SCREENSHOOT ONLINE QUOTATION OR BIDDING
  • 11. CATALOGUE MODULE NEW PROCUREMENT SYSTEM BENEFIT OF NEW E-PROCUREMENT SYSTEM SAMPLE SCREENSHOOT CATALOGUE MODULE - ABILITY TO PO FROM CATALOGUE - ABILITY TO AUTO COMPARE - ABILITY TO SORT BY LOWEST PRICE CONTRACT MANAGEMENT MODULE SAMPLE SCREENSHOOT
  • 12. NEW PROCUREMENT SYSTEM BENEFIT OF NEW E-PROCUREMENT SYSTEM SAMPLE SCREENSHOOTSample Implementation Mobile Application E-Procurement Indonesia
  • 13. ADOPTED MATURE TECHNOLOGY PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT
  • 14. VENDOR MANAGEMENT TENDER MANAGEMENT CONTRACT MANAGEMENT MASTER MANAGEMENT USER MANAGEMENT ADMINISTRATOR MANAGEMENT ( File size, File Type Configuration, Force Logoff, Engine Authentication Management ) BUDGETING SYSTEM HR SYSTEM NOTIFICATION SYSTEM EMAIL OR SMS GATEWAY FIXED ASSET & INVENTORY SYSTEMINTEGRATION SERVICE ( API Backend Service, Upload-Download file ) FINANCE AND ACCOUNTING SYSTEM PURCHASING SYSTEM E-PROCUREMENT SYSTEM INTEGRATION NOTIFICATION ENGINE PURCHASE MANAGEMENT PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT HIGH LEVEL MODULE OTHER PLATFORM INTEGRATION CATALOGUE MANAGEMENT
  • 15. PURCHASING SYSTEM Purchase Requisition From each Department APPROVAL for Purchase Requisition APPROVAL for Purchase Requisition Budget E-PROCUREMENT SYSTEM Grouping Purchase Requisition PR 400405/0003 Item : ATK and Stationary Branch : MDN2 Admin Procurement PR 700508/0004 Item : Banner for Event Branch : SMG1 Create Tender based on PR 400405/0003 Create Tender based on PR 700508/0004 o PO TRACKING AND DELIVERABLES o RECEIVING GOODS / SERVICES o Quality is fine o Quantity match o TRACKING GOODS /SERVICES Tender Process Communicate Contract Agreement Generate PR to PO Tender Process Purchasing PURCHASE TRACKING MODULE o PAYMENT RELEASE o PURCHASE EVALUATION o Internal o External EXISTING CUSTOMER LEGACY SYSTEM EXISTING CUSTOMER LEGACY SYSTEM EXISTING CUSTOMER LEGACY SYSTEM
  • 16. o PROJECT HANDLING o MAN POWER o SAFETY AND HEALTH o ORGANIZATION 5 Requestor KPI MEASUREMENT FOR SERVICE KPI MEASUREMENT FOR GOODS o DELIBERABLES TIME o AVAILABILITY o QUALITY Project Manager
  • 17. VENDOR MANAGEMENT TENDER MANAGEMENTMASTER MANAGEMENT USER MANAGEMENT ADMINISTRATOR PURCHASE MANAGEMENT Country Province City Supplier Type Commodity Business Fields Sub Business Fields Currencies Freight Cost Template Configuration Email Template SMS Template Event/BA Template System Configuration File Size Configuration File Type Configuration Catalogue Catalogue Categories User and Role Management Employee Management Department Integration LDAP Microsoft AD Legacy System Vendor / Supplier Data Administration Data Business License Data Certificate of incorporation Shareholders Financial Data Organization Structure Experiences Expertise Bank Detail Information Vendor Data Lock Vendor Performance Review Contract Performance Review Vendor KPI Vendor Warning Letter Warning Letter 1,2,3 Black List Tender Method Tender Stages Tender Flow Direct Award 2 stages 2 Envelopes etc Evaluation Method Evaluation Criteria Evaluation Method Tender Committee Approval Tender Process Bidder List Based on Commodity Based on Classification Based on Area etc Tender Step or Process Announcement Registration Aanwijzing Technical Document Submission Commercial Document Submission Evaluation Negotiation Awarding Contract Signing Purchase Requisition Line Item, Quantity Unit Cost, Order Unit etc List Purchase Requisition Upload PR Integrate PR Force Log off Logging Mechanism Vendor Log User Log REPORT Tender Process Report Tender Realization Vendor Performance Cost Saving Report etc PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT HIGH LEVEL MODULE ORDER MANAGMENT Contract Monitoring Contract Monitoring Budget Distribution * Detail Tender Variation PO Monitoring Purchase Order Term and Condition Shipping Instruction Others Document CATALOGUE List goods from Catalogue Compare Price Shopping Chart PO From Catalogue CONTRACT MANAGMENT Contract Master Contract Repository Contract Management Link Tender and Contract Contract initiation Contract Reviewer Contract Signature Contract Group Chat
  • 18. P E N G A D A A N N O N - L E L A N G 10 Tahapan 8 Tahapan 1 Pemenang Bisa lebih dari 1 Pemenang 1 Penunjukan Langsung 2 Pemilihan Langsung (1 Peserta Pengadaan) 1 Undangan 2 Pengumuman Penunjukan Langsung 1 Pengumuman Pengadaan 3 Pendaftaran dan Pengambilan Dokumen Penunjukan Langsung 2 Pendaftaran dan Pengambilan Dokumen Tender 4 Pemasukan Dokumen Penawaran Harga 3 Pemasukan Dokumen Penawaran Harga 5 Pembukaan Harga 4 Pembukaan Harga 6 Negosiasi 7 Evaluasi Dokumen Penawaran Harga 5 Evaluasi Dokumen Penawaran Harga 8 Penetapan Calon Pemenang 6 Penetapan Calon Pemenang 9 Penunjukan Pelaksana Pekerjaan 7 Penunjukan Pelaksana Pekerjaan 10 Penandatanganan SPK dan Kontrak 8 Penandatanganan SPK dan Kontrak P E N G A D A A N L E L A N G 21 Tahapan 25 Tahapan 1 Pemenang 1 Pemenang 3 Lelang Terbatas Prakualifikasi 4 Lelang Terbatas Prakualifikasi Sistem Gugur Sistem Nilai 1 Undangan 1 Undangan 2 Pengumuman Lelang 2 Pengumuman Lelang 3 Pendaftaran 3 Pendaftaran 4 Pengambilan Dokumen Lelang 4 Pengambilan Dokumen Lelang 5 Aanwijzing 5 Aanwijzing 6 Pemasukan Dokumen Prakualifikasi 6 Pemasukan Dokumen Prakualifikasi 7 Pembuktian Dokumen Prakualifikasi 7 Pembuktian Dokumen Prakualifikasi 8 Evaluasi Dokumen Prakualifikasi 8 Penetapan Hasil Evaluasi Dokumen Prakualifikasi 9 Penetapan Hasil Evaluasi Dokumen Prakualifikasi 9 Pengumuman Hasil Prakualifikasi 10 Pengumuman Hasil Prakualifikasi 10 Masa Sanggah 11 Masa Sanggah 11 Pemasukan Dokumen Teknis 12 Pemasukan Dokumen Teknis 12 Pemasukan Dokumen Harga 13 Pemasukan Dokumen Harga 13 Pembuktian Dokumen Teknis 14 Pembuktian Dokumen Teknis 14 Pembuktian Dokumen Harga 15 Pembuktian Dokumen Harga 15 Auction 16 Auction 16 Berita Acara Hasil Pembuktian dan Auction 17 Berita Acara Hasil Pembuktian dan Auction 18 Evaluasi Teknis 19 Evaluasi Harga 20 Total Nilai Evaluasi 17 Penetapan Calon Pemenang 21 Penetapan Calon Pemenang 18 Pengumuman Calon Pemenang 22 Pengumuman Calon Pemenang 19 Masa Sanggah 23 Masa Sanggah 20 Penunjukan Pelaksana Pekerjaan 24 Penunjukan Pelaksana Pekerjaan 21 Penandatanganan SPK dan Kontrak 25 Penandatanganan SPK dan Kontrak SAMPLE TENDER FLOW USING E-PROCUREMENT SYSTEM
  • 19. P E N G A D A A N L E L A N G 18 Tahapan 22 Tahapan 20 Tahapan 24 Tahapan 17 Tahapan 21 Tahapan 1 Pemenang 1 Pemenang 1 Pemenang 1 Pemenang 1 Pemenang 1 Pemenang 5 Lelang Terbatas Pascakualifikasi 6 Lelang Terbatas Pascakualifikasi 7 Lelang Umum Prakualifikasi 8 Lelang Umum Prakualifikasi 9 Lelang Umum Pascakualifikasi 10 Lelang Umum Pascakualifikasi Sistem Gugur Sistem Nilai Sistem Gugur Sistem Nilai Sistem Gugur Sistem Nilai 1 Undangan 1 Undangan 2 Pengumuman Lelang 2 Pengumuman Lelang 1 Pengumuman Lelang 1 Pengumuman Lelang 1 Pengumuman Lelang 1 Pengumuman Lelang 3 Pendaftaran 3 Pendaftaran 2 Pendaftaran 2 Pendaftaran 2 Pendaftaran 2 Pendaftaran 4 Pengambilan Dokumen Lelang 4 Pengambilan Dokumen Lelang 3 Pengambilan Dokumen Lelang 3 Pengambilan Dokumen Lelang 3 Pengambilan Dokumen Lelang 3 Pengambilan Dokumen Lelang 5 Aanwijzing 5 Aanwijzing 4 Aanwijzing 4 Aanwijzing 4 Aanwijzing 4 Aanwijzing 6 Pemasukan Dokumen Administrasi 6 Pemasukan Dokumen Administrasi 5 Pemasukan Dokumen Prakualifikasi 5 Pemasukan Dokumen Prakualifikasi 5 Pemasukan Dokumen Administrasi 5 Pemasukan Dokumen Administrasi 6 Pembuktian Dokumen Prakualifikasi 6 Pembuktian Dokumen Prakualifikasi 7 Evaluasi Dokumen Prakualifikasi 7 Penetapan Hasil Evaluasi Dokumen Prakualifikasi 8 Penetapan Hasil Evaluasi Dokumen Prakualifikasi 8 Pengumuman Hasil Prakualifikasi 9 Pengumuman Hasil Prakualifikasi 9 Masa Sanggah 10 Masa Sanggah 7 Pemasukan Dokumen Teknis 7 Pemasukan Dokumen Teknis 10 Pemasukan Dokumen Teknis 11 Pemasukan Dokumen Teknis 6 Pemasukan Dokumen Teknis 6 Pemasukan Dokumen Teknis 8 Pemasukan Dokumen Harga 8 Pemasukan Dokumen Harga 11 Pemasukan Dokumen Harga 12 Pemasukan Dokumen Harga 7 Pemasukan Dokumen Harga 7 Pemasukan Dokumen Harga 9 Pembuktian Dokumen Administrasi 9 Pembuktian Dokumen Administrasi 8 Pembuktian Dokumen Administrasi 8 Pembuktian Dokumen Administrasi 10 Pembuktian Dokumen Teknis 10 Pembuktian Dokumen Teknis 12 Pembuktian Dokumen Teknis 13 Pembuktian Dokumen Teknis 9 Pembuktian Dokumen Teknis 9 Pembuktian Dokumen Teknis 11 Pembuktian Dokumen Harga 11 Pembuktian Dokumen Harga 13 Pembuktian Dokumen Harga 14 Pembuktian Dokumen Harga 10 Pembuktian Dokumen Harga 10 Pembuktian Dokumen Harga 12 Auction 12 Auction 14 Auction 15 Auction 11 Auction 11 Auction 13 Berita Acara Hasil Pembuktian dan Auction 13 Berita Acara Hasil Pembuktian dan Auction 15 Berita Acara Hasil Pembuktian dan Auction 16 Berita Acara Hasil Pembuktian dan Auction 12 Berita Acara Hasil Pembuktian dan Auction 12 Berita Acara Hasil Pembuktian dan Auction 14 Evaluasi Administrasi 13 Evaluasi Administrasi 15 Evaluasi Teknis 17 Evaluasi Teknis 14 Evaluasi Teknis 16 Evaluasi Harga 18 Evaluasi Harga 15 Evaluasi Harga 17 Total Nilai Evaluasi 19 Total Nilai Evaluasi 16 Total Nilai Evaluasi 14 Penetapan Calon Pemenang 18 Penetapan Calon Pemenang 16 Penetapan Calon Pemenang 20 Penetapan Calon Pemenang 13 Penetapan Calon Pemenang 17 Penetapan Calon Pemenang 15 Pengumuman Calon Pemenang 19 Pengumuman Calon Pemenang 17 Pengumuman Calon Pemenang 21 Pengumuman Calon Pemenang 14 Pengumuman Calon Pemenang 18 Pengumuman Calon Pemenang 16 Masa Sanggah 20 Masa Sanggah 18 Masa Sanggah 22 Masa Sanggah 15 Masa Sanggah 19 Masa Sanggah 17 Penunjukan Pelaksana Pekerjaan 21 Penunjukan Pelaksana Pekerjaan 19 Penunjukan Pelaksana Pekerjaan 23 Penunjukan Pelaksana Pekerjaan 16 Penunjukan Pelaksana Pekerjaan 20 Penunjukan Pelaksana Pekerjaan 18 Penandatanganan SPK dan Kontrak 22 Penandatanganan SPK dan Kontrak 20 Penandatanganan SPK dan Kontrak 24 Penandatanganan SPK dan Kontrak 17 Penandatanganan SPK dan Kontrak 21 Penandatanganan SPK dan Kontrak SAMPLE TENDER FLOW USING E-PROCUREMENT SYSTEM
  • 20. Active Directory ( AD / LDAP ) Other Legacy system ( SAP, AX, ORCL, etc ) HTML5 + AngularJS Google MVC JS Framework ASP .NET Web API Framework Restful API .Net Framework Object Relational Model Entity Framework 6.0 Persistence Manager SQL Server 2012 Microsoft Reliable Database system JSON OBJ VER 2.0 Microsoft Based Trx OS : Windows Server 2012 or Later , Application Server : IIS 7.0 or Later Development Tools : Visual Studio ASP .NET WSDL Web Service E-PROCUREMENT APPLICATION ARCHITECTURE SOLUTION ASP .NET WSDL Web Service SMTP and SMS Gateway SSL Encrytopion using 2048 bit ( Level A ) Document Encryption Password Encryption PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT E-PROCUREMENT CORE APPLICATION ARCHITECTURE
  • 21. Other Legacy system ( SAP, AX, ORCL, etc ) HTML5 + AngularJS Google MVC JS Framework ASP .NET Web API Framework Restful API .Net Framework Object Relational Model Entity Framework 6.0 Persistence Manager SQL Server 2012 Microsoft Reliable Database system JSON OBJ VER 2.0 Microsoft Based Trx OS : Windows Server 2012 or Later , Application Server : IIS 7.0 or Later Development Tools : Visual Studio E-PROCUREMENT DASHBOARD APPLICATION ARCHITECTURE SOLUTION SMTP and SMS Gateway SSL Encrytopion using 2048 bit ( Level A ) Document Encryption Password Encryption amCharts PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT E-PROCUREMENT DASHBOARD APPLICATION ARCHITECTURE
  • 22. SERVER ARCHITECTURE SAP , ON PREMISE AND CLOUD DATA COMMUNICATION SAP Global Environment SAP Application Server SAP Database Server E-Procurement On Cloud Staging WSDL Application Server Staging Database Server E-Procurement Application Server E-Procurement Database Server SAP Generate data And sent data to Staging Server Staging Server as Bridge infrastructure between SAP and E-Procurement at Cloud E-Procurement able to Communicate with staging server real time using WSDL Protocol
  • 23. SERVER PROPOSED SPECIFICATION ON PREMISE AND DATA COMMUNICATION Application Server Database Application Server Database Main Server Backup Server Mirroring Data Active Active Standby Application / Web Server CPU : Intel Xeon Processor E7-4809V4 (8 cores) Base Frequency : 2.10 GHz Memory : 32 GB DDR4 ECC RAM Disk : 1 x SSD/SATA HDD 5 TB OS : Windows 2012 R2 Server Standard Database Server CPU : Intel Xeon Processor E7-4809V4 (8 cores) Base Frequency : 2.10 GHz Memory : 32 GB DDR4 ECC RAM Disk : 1 x SSD HDD 500 GB OS : Windows 2012 R2 Server Standard DB : Microsoft SQL Server 2014 Cores Licenses Load Memory at Application Server : Real Time Communication Socket Business Logic Business Logic Formula and Workflow Process Load I/O at Disk Application Server : Need more space Document Management System Softcopy Vendor Legal Load Memory and I/O at Database Server : All Business logic are Define at Application Server Database Server only as I/O Data at Disk Application / Web Server CPU : Intel Xeon Processor E7-4809V4 (8 cores) Base Frequency : 2.10 GHz Memory : 16 GB DDR4 ECC RAM Disk : 1 x SATA HDD 5 TB OS : Windows 2012 R2 Server Standard Database Server CPU : Intel Xeon Processor E7-4809V4 (8 cores) Base Frequency : 2.10 GHz Memory : 16 GB DDR4 ECC RAM Disk : 1 x SATA HDD 500 GB OS : Windows 2012 R2 Server Standard DB : Microsoft SQL Server 2014 Cores Licenses
  • 24. PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT SDLC SAMPLE IMPLEMENTATION E-PROCUREMENT Software Development Life Cycle Phase 1 Initiation Business Requirement Analysis System and Integration Development Internal and Integration Test User Acceptance Test Change Enablement And Socialization LIVE and Piloting Support and Maintenance Project Kick Off and Team Charter Blueprint Design and Confirmation - Sign Off Technical Design Code and Developer Test System Integration Test Execution User Acceptances Test Execution and Sign Off Manual Book And Training Report Maintenance and Bug Fixing Go Live - Sign Off And Baby Sitting Workshop Fit Gap Analysis and Confirmation - Sign Off 2 Day Workshop Documentation and Sign Off 20 Days Documentation Confirmation and Sign Off 16 Days Documentation 10 Days Code Customization 39 Days Kick Off 10 Day UAT Execution Fixing after UAT 12 Days Manual Book Creation 10 Days Deployment Baby Sitting 13 Days Support and Maintenance 20 Days Internal Test And Integration Test
  • 25. E-PROCUREMENT INDONESIA SYSTEM SUMMARY BENEFIT OF USING E-PROCUREMENT SYSTEM
  • 26. APPENDIX - SAMPLE CAPTURE
  • 38. SAP ABAP 80 SAP MM 68 SAP FI 13 Total Mandays 161 FSD SIT UAT Development SIT & UAT Solution Design *Merge with Blueprint mandays 5 0 0 SAP Integrator Integration Scenario eProc -SAP 0 0 Integration Scenario eProc -SAP (RFC & .Net Connector) *This integration not using WSDL from SAP PI or SAP PO 5 SAP Integration Logging 3 1 1 SAP Integrator Integration Scenario : 1. Error Tracking 2. Integration Scenario Web Services (RFC-.Net API) 3 1 Integration Scenario : 1. Error Tracking 2. Integration Scenario Web Services (RFC-.Net API) 9 Vedor Master Create 3 2 2 SAP FICO RFC/ABAP Program Vendor Master Data Create -XK01 4 1 RFC/ABAP Program Vendor Master Data Create -XK01 12 Vedor Master Change 2 1 1 SAP FICO RFC/ABAP Program Vendor Master Data Change -XK02 3 1 RFC/ABAP Program Vendor Master Data Change -XK02 8 PIR Create 5 1 2 SAP MM RFC/ABAP Program Purchasing Info Record Create -ME11 : 1. Standard 2. Subcontracting 3. Pipeline 4. Consignment 5 1 RFC/ABAP Program Purchasing Info Record Create -ME11 : 1. Standard 2. Subcontracting 3. Pipeline 4. Consignment 14 PIR Change 5 1 1 SAP MM RFC/ABAP Program Purchasing Info Record Change -ME12 : 1. Standard 2. Subcontracting 3. Pipeline 4. Consignment 5 1 RFC/ABAP Program Purchasing Info Record Change -ME12 : 1. Standard 2. Subcontracting 3. Pipeline 4. Consignment 13 PO Create 5 1 2 SAP MM RFC/ABAP Program Purchase Order -ME21N : 1. Standard 2. Subcontracting 3. Asset *PO Validation reflect on PO User Exit in Existing System 6 1 RFC/ABAP Program Purchase Order -ME21N : 1. Standard 2. Subcontracting 3. Asset *PO Validation reflect on PO User Exit in Existing System 15 PO Change & Cancel 5 1 2 SAP MM RFC/ABAP Program Purchase Order -ME22N : 1. Standard 2. Subcontracting 3. Asset*PO Validation reflect on PO User Exit in Existing System 6 1 RFC/ABAP Program Purchase Order -ME22N : 1. Standard 2. Subcontracting 3. Asset*PO Validation reflect on PO User Exit in Existing System 15 Currency Rate 1 0 1 SAP FICO RFC/ABAP Program Currency Rate -OB08 1 1 RFC/ABAP Program Currency Rate -OB08 4 Service Master 2 1 1 SAP MM RFC/ABAP Program Material Master -MM03 2 1 RFC/ABAP Program Material Master -MM03 7 Material Master 2 1 1 SAP MM RFC/ABAP Program Service Master -AC03 2 1 RFC/ABAP Program Service Master -AC03 7 Additional Master Data 1. WBS 2. GL Account 3. Bank Master 4. Cost Center 5. Storage Location 6. Plant 7. UoMMaster 8. Material Group 5 1 1 SAP MM RFC/ABAP Program Additional Master Data 6 1 RFC/ABAP Program Additional Master Data 14 Create Contract 3 1 1 SAP MM RFC/ABAP Program Create Contract 4 1 RFC/ABAP Program Create Contract -ME31K 10 Change Contract 3 1 1 SAP MM RFC/ABAP Program Change Contract 4 1 RFC/ABAP Program Change Contract -ME32K 10 PR List 5 1 1 SAP MM RFC/ABAP Program PR Display -ME53N : *PR Validation reflect on PR User Exit in Existing System 5 1 RFC/ABAP Program PR Display -ME53N : *PR Validation reflect on PR User Exit in Existing System 13 Post Go Live Support 5 0 0 SAP MM Post Go Live Support 5 0 Post Go Live Support 10 Deliverable Total Mandays SAP Functional SAP ABAP Task Name Resource Names Deliverable Sample Integration Area SAP with E-Procurement System

Editor's Notes

  1. Public web : buyers atau customer bisa melakukan pencarian barang yang dibutuhkan seperti halnya memiliki searcg engine tools utk barang yang diharapkan Exchange Venue : dengan eproc customer bisa melakukan auction, bidding, negosiasi dan saling memberikan informasi terkait tender yang diberikan Market : Dimana vendor/supplier bisa menginformasikan barang barang / jasa yang mereka miliki berserta price list Company hub : dimana customer bisa melihat melakukan komparasi sebelum melakukan pembelian Extranet : dimana vendor yang verified akan memiliki login dan mereka bisa meletakkan seluruh legalitasnya pada