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Presentation skills planning_worksheet

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Rania Al-Shater
Rania Al-Shater

This document provides a planning worksheet to help structure presentations. It includes sections to analyze the audience, determine the key points and how they will be introduced and connected. Visuals, engagement questions and anticipating audience questions are addressed. Delivery elements like voice, eye contact and handling challenges are covered. The goal is to engage the audience and achieve the desired outcome.

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PRESENTATIONSKILLSPLANNINGWORKSHEET Thispresentationskillsplanningworksheetisdesignedtohelpyouaddstructureandstyletoyour presentation.Itcanbeusedaspartofpresentationskillstrainingoronitsown.Foradditional informationaboutpresentationskillstrainingcourses,contactusatinfo@businesstrainingworks.com. 1. WhatdoIwantmyaudiencetodowiththeinformation?  Takeaction_____________________________  Getotherstotakeaction__________________________  Beaware 2. Myaudienceismostly:  Seniorexecutives(Ishouldremembertokeepthingsatahighlevel.)  Subjectmatterexperts(Icangointomoredetail.)  Laymen(Imustremembertodefineeveryabbreviationandspendmoretimeputtingmy presentationincontext.)  Mixed(Ishouldpointoutthattheaudienceismixed.Ishouldtakethetimetoputthe presentationincontext.Ishoulddefinetermsandkeepinformationatarelativelyhigh level.Ishouldhavebackupslidestoaddressconcernsofsubjectmatterexperts.Ishould pre‐callthefactthattheaudienceismixed.) 3. WhatIampresentingshouldbe:  Acceptedbytheaudience  Rejectedbytheaudience  Mixed 4. Iwillusethefollowingintroductiontactictoengagemyaudience:  Iwillaskquestions.  Iwilltellastory.  Iwillshowapictureorvideo.  Iwillshareastatistic.  Iwillshareaquote. Mysecondchoiceforanintroductionis______________________________________Iwilluse thisisforsomereasonIbelievethatmyfirstchoiceisnolongerappropriate. ‐1‐
5. Themainpointsofmypresentationare: A. ______________________________________________ B. ______________________________________________ C. ______________________________________________ 6. Iwillconnectmypointswiththefollowinglanguage: IntrotoOne: _______________________________________________________________________________ _______________________________________________________________________________ OnetoTwo: _______________________________________________________________________________ _______________________________________________________________________________ TwotoThree: _______________________________________________________________________________ _______________________________________________________________________________ ThreetoConclusion: _______________________________________________________________________________ _______________________________________________________________________________ 7. Tokeepthingsvisuallyinterestingduringmypresentation,Iwillusethefollowingpictures, videos,andgraphicstoenhancewhatIamsaying. Introduction  Picture_________________________________  Video__________________________________  Drawing________________________________  Other__________________________________ ‐2‐
PointOne  Picture_________________________________  Video__________________________________  Drawing________________________________  Other__________________________________ PointTwo  Picture_________________________________  Video__________________________________  Drawing________________________________  Other__________________________________ PointThree  Picture_________________________________  Video__________________________________  Drawing________________________________  Other__________________________________ Conclusion  Picture_________________________________  Video__________________________________  Drawing________________________________  Other__________________________________ ‐3‐
8. Toengagemyaudience,Icouldaskthefollowingquestionsduringmypresentation: Intro: _____________________________________________________________________________ PointOne: _____________________________________________________________________________ PointTwo: _____________________________________________________________________________ PointThree: _____________________________________________________________________________ Conclusion: _____________________________________________________________________________ 9. Myaudiencemightaskmethefollowingquestionsduringmypresentation: PointOne: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ PointTwo: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ PointThree: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ‐4‐
PresentationChecklist Myaudienceanalysis:  Iknowtheorganizationallevelofmyaudience.  Iknowtheextenttowhichmyaudiencewillagreewithme.  Iknowtheknowledgelevelofmyaudience.  Iknowhowmuchtimetheyexpectmetotalk. Mycontent:  Iknowmyintroductionandmybackupintroductionbyheart.Irequirenonotestodeliverthis information.  Ihaveidentified30%ofmypresentationthatIcouldskipormovequicklythroughifrequiredat thelastminute.  Icandelivermypresentationwithouttheaidofelectronicdevices(computerandPowerPoint)if absolutelynecessary.  IhavedesignedquestionsaroundmypointsthatIcanasktheaudience.  Ihavethoughtaboutquestionsthatmightcomefromtheaudienceduringmypresentation.  Ihavememorizedmytransitionsbetweenthepointsofmypresentationandcandeliverthese transitionalstatementsorquestionswithoutnotes.  Iknowmyconclusionbyheart.ItsummarizeswhatIhavesaidandcommunicatestothe audiencewhatIexpectthemtodowiththeinformation.Irequirenonotestodeliverthispart ofmypresentation. Myslides:  Ihavefollowedtheorganization’stemplate.  Ihaveincludednomorethansixlinesperslideandsixwordsperline(onaverage).  Ihaveusedanimationtobuildpointsratherthanshowingalltheinformationatonce(if appropriate).  Ihaveusedconsistenttransitionsbetweenslides.  Ihaveincludedpicturestoillustrateorcomplementmypoints.  Ihavecreatedslidesthatareeasytoreadfromtheworstseatintheroom.  IhavedesignedslidesthatcontaintheappropriateamountofinformationforthepointsIam tryingtomake(nottoomuch,nottoolittle). ‐5‐
 Ihaveusedconsistentsentencestructure(forexample,allofmybulletpointsonslidefourstart withaverb).  Ihaveusedconsistentcapitalization.  Ihaveusedpleasingcolorcombinations. Mydelivery:  Idonotapologizeforanythingunlesssomethingtrulyunusualoccursduringmypresentation.  Iampreparedtoadvancemyownslidesorhaveidentifiedsomeonetodoitforme.  IplantmyselfandbeginmypresentationwhenIamready.Idonotlookrushed.  Ispeakclearly.  Ivarymyvoicetoneandvolume,dependingonwhatIamsaying.  Imakeeyecontactwitheveryone,notjustaselectfew.  Iavoidfillerwordssuchasyouknow,up,like,etc.  Idonotreadfrommyslidesorturnmybacktomyaudienceandtalktomyscreen.  Idonotfidgetorpace.Rather,Ieffectivelyuseallofmyspace.  IkeepnothinginmyhandsunlessIamactivelyusingatoolsuchasanotecardwhenIam readingorapenwhenIamdrawing.  Ikeepmyhandsoutofmypockets.  IfmyaudiencestartstoloseinterestinwhatIamsaying,Iwalktowardthem,askaquestion,or takesomeotheractiontoreengagetheminmytopic.  Istartandfinishontimewhenthosechoicesarewithinmycontrol. Specialsituations:  Iexplainpossibleproblemsbeforetheyoccur.Forexample,TodayIamgoingtobeaddressing ournewattendancepolicy.Thepurposeofmypresentationistoexplainournewattendance cardsystem;itisnottodebatetheplusesandminusesofthepolicy.Ifyouhavequestions relatedtothattopicduringourtimetogether,Iwillaskyoutoholdthemuntilwecanschedulea meetingthepeoplewhocanaddressyouconcerns.  Iexplainatimeproblem.Forexample,AttherequestoftheCEO,Ihaveshortenedmyprogram to15minutes.Ifthereisasectionthatyouwouldliketoviewinmoredetail,wecanschedule timetogetherafterthismeeting. ‐6‐
 Iexplaintheexistenceofamixedaudience.Forexample,Wehaveawiderangeofinterestand expertiseintheroomtoday.Thispresentationisdesignedtoprovideanoverviewoftheprocess. Formanyofyouthismaybereview.Forothers,thiswillbeentirelynew.Ifthequestions becometootechnical,Iwillrequestthatweaddressthemoff‐line. Preparation:  Ihavedonemyhomeworkonmyaudience,theirviews,andmytopic.  Ihavetailoredmypresentationtotheappropriatelevel.  Ihavepracticedmypresentation.  Ihaveanticipatedquestions,andwhereappropriateIhaveslidespreparedtoanswerthose questions. ‐7‐

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Presentation skills planning_worksheet

  • 1. PRESENTATIONSKILLSPLANNINGWORKSHEET Thispresentationskillsplanningworksheetisdesignedtohelpyouaddstructureandstyletoyour presentation.Itcanbeusedaspartofpresentationskillstrainingoronitsown.Foradditional informationaboutpresentationskillstrainingcourses,contactusatinfo@businesstrainingworks.com. 1. WhatdoIwantmyaudiencetodowiththeinformation?  Takeaction_____________________________  Getotherstotakeaction__________________________  Beaware 2. Myaudienceismostly:  Seniorexecutives(Ishouldremembertokeepthingsatahighlevel.)  Subjectmatterexperts(Icangointomoredetail.)  Laymen(Imustremembertodefineeveryabbreviationandspendmoretimeputtingmy presentationincontext.)  Mixed(Ishouldpointoutthattheaudienceismixed.Ishouldtakethetimetoputthe presentationincontext.Ishoulddefinetermsandkeepinformationatarelativelyhigh level.Ishouldhavebackupslidestoaddressconcernsofsubjectmatterexperts.Ishould pre‐callthefactthattheaudienceismixed.) 3. WhatIampresentingshouldbe:  Acceptedbytheaudience  Rejectedbytheaudience  Mixed 4. Iwillusethefollowingintroductiontactictoengagemyaudience:  Iwillaskquestions.  Iwilltellastory.  Iwillshowapictureorvideo.  Iwillshareastatistic.  Iwillshareaquote. Mysecondchoiceforanintroductionis______________________________________Iwilluse thisisforsomereasonIbelievethatmyfirstchoiceisnolongerappropriate. ‐1‐
  • 2. 5. Themainpointsofmypresentationare: A. ______________________________________________ B. ______________________________________________ C. ______________________________________________ 6. Iwillconnectmypointswiththefollowinglanguage: IntrotoOne: _______________________________________________________________________________ _______________________________________________________________________________ OnetoTwo: _______________________________________________________________________________ _______________________________________________________________________________ TwotoThree: _______________________________________________________________________________ _______________________________________________________________________________ ThreetoConclusion: _______________________________________________________________________________ _______________________________________________________________________________ 7. Tokeepthingsvisuallyinterestingduringmypresentation,Iwillusethefollowingpictures, videos,andgraphicstoenhancewhatIamsaying. Introduction  Picture_________________________________  Video__________________________________  Drawing________________________________  Other__________________________________ ‐2‐
  • 3. PointOne  Picture_________________________________  Video__________________________________  Drawing________________________________  Other__________________________________ PointTwo  Picture_________________________________  Video__________________________________  Drawing________________________________  Other__________________________________ PointThree  Picture_________________________________  Video__________________________________  Drawing________________________________  Other__________________________________ Conclusion  Picture_________________________________  Video__________________________________  Drawing________________________________  Other__________________________________ ‐3‐
  • 4. 8. Toengagemyaudience,Icouldaskthefollowingquestionsduringmypresentation: Intro: _____________________________________________________________________________ PointOne: _____________________________________________________________________________ PointTwo: _____________________________________________________________________________ PointThree: _____________________________________________________________________________ Conclusion: _____________________________________________________________________________ 9. Myaudiencemightaskmethefollowingquestionsduringmypresentation: PointOne: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ PointTwo: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ PointThree: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ‐4‐
  • 5. PresentationChecklist Myaudienceanalysis:  Iknowtheorganizationallevelofmyaudience.  Iknowtheextenttowhichmyaudiencewillagreewithme.  Iknowtheknowledgelevelofmyaudience.  Iknowhowmuchtimetheyexpectmetotalk. Mycontent:  Iknowmyintroductionandmybackupintroductionbyheart.Irequirenonotestodeliverthis information.  Ihaveidentified30%ofmypresentationthatIcouldskipormovequicklythroughifrequiredat thelastminute.  Icandelivermypresentationwithouttheaidofelectronicdevices(computerandPowerPoint)if absolutelynecessary.  IhavedesignedquestionsaroundmypointsthatIcanasktheaudience.  Ihavethoughtaboutquestionsthatmightcomefromtheaudienceduringmypresentation.  Ihavememorizedmytransitionsbetweenthepointsofmypresentationandcandeliverthese transitionalstatementsorquestionswithoutnotes.  Iknowmyconclusionbyheart.ItsummarizeswhatIhavesaidandcommunicatestothe audiencewhatIexpectthemtodowiththeinformation.Irequirenonotestodeliverthispart ofmypresentation. Myslides:  Ihavefollowedtheorganization’stemplate.  Ihaveincludednomorethansixlinesperslideandsixwordsperline(onaverage).  Ihaveusedanimationtobuildpointsratherthanshowingalltheinformationatonce(if appropriate).  Ihaveusedconsistenttransitionsbetweenslides.  Ihaveincludedpicturestoillustrateorcomplementmypoints.  Ihavecreatedslidesthatareeasytoreadfromtheworstseatintheroom.  IhavedesignedslidesthatcontaintheappropriateamountofinformationforthepointsIam tryingtomake(nottoomuch,nottoolittle). ‐5‐
  • 6.  Ihaveusedconsistentsentencestructure(forexample,allofmybulletpointsonslidefourstart withaverb).  Ihaveusedconsistentcapitalization.  Ihaveusedpleasingcolorcombinations. Mydelivery:  Idonotapologizeforanythingunlesssomethingtrulyunusualoccursduringmypresentation.  Iampreparedtoadvancemyownslidesorhaveidentifiedsomeonetodoitforme.  IplantmyselfandbeginmypresentationwhenIamready.Idonotlookrushed.  Ispeakclearly.  Ivarymyvoicetoneandvolume,dependingonwhatIamsaying.  Imakeeyecontactwitheveryone,notjustaselectfew.  Iavoidfillerwordssuchasyouknow,up,like,etc.  Idonotreadfrommyslidesorturnmybacktomyaudienceandtalktomyscreen.  Idonotfidgetorpace.Rather,Ieffectivelyuseallofmyspace.  IkeepnothinginmyhandsunlessIamactivelyusingatoolsuchasanotecardwhenIam readingorapenwhenIamdrawing.  Ikeepmyhandsoutofmypockets.  IfmyaudiencestartstoloseinterestinwhatIamsaying,Iwalktowardthem,askaquestion,or takesomeotheractiontoreengagetheminmytopic.  Istartandfinishontimewhenthosechoicesarewithinmycontrol. Specialsituations:  Iexplainpossibleproblemsbeforetheyoccur.Forexample,TodayIamgoingtobeaddressing ournewattendancepolicy.Thepurposeofmypresentationistoexplainournewattendance cardsystem;itisnottodebatetheplusesandminusesofthepolicy.Ifyouhavequestions relatedtothattopicduringourtimetogether,Iwillaskyoutoholdthemuntilwecanschedulea meetingthepeoplewhocanaddressyouconcerns.  Iexplainatimeproblem.Forexample,AttherequestoftheCEO,Ihaveshortenedmyprogram to15minutes.Ifthereisasectionthatyouwouldliketoviewinmoredetail,wecanschedule timetogetherafterthismeeting. ‐6‐
  • 7.  Iexplaintheexistenceofamixedaudience.Forexample,Wehaveawiderangeofinterestand expertiseintheroomtoday.Thispresentationisdesignedtoprovideanoverviewoftheprocess. Formanyofyouthismaybereview.Forothers,thiswillbeentirelynew.Ifthequestions becometootechnical,Iwillrequestthatweaddressthemoff‐line. Preparation:  Ihavedonemyhomeworkonmyaudience,theirviews,andmytopic.  Ihavetailoredmypresentationtotheappropriatelevel.  Ihavepracticedmypresentation.  Ihaveanticipatedquestions,andwhereappropriateIhaveslidespreparedtoanswerthose questions. ‐7‐