prezentation on Business Meetings
- 2. GROUP MEMBERS AHSAN JAVED
- 3. M. MUSLIM
- 4. TAIMOOR ALAM
- 5. TARIQ KHAN
- 6. M. SHEHZADBUSINESS MEETINGA gathering in which a purposeful exchange or transaction occurs among three or more people with a common interest, topic, or problem.
- 7. PURPOSE OF BMKnow purpose of meeting.
- 9. Aware of powers and responsibilities.
- 10. Definite plans and duties.PREPARATION BEFORE BMFollow the etiquettes
- 11. Be on time
- 14. Prepare to be productive
- 15. Seriousness mattersTYPES OF BMInformational Meetings
- 17. Suggested-Solution MeetingsLIST OF INVITEESParticipants can be who:
- 18. Have valuable information or good ideas
- 19. Can approve the results
- 21. Are vital to the success of the decision
- 22. Secretary to record time or minutes.AGENDA OF MEETINGState the problem properly, as a question of fact, value, or policy.
- 23. include all relevant detail in the announcement.
- 24. including topic, date, time, place.
- 25. Responsibilities of the participants.WORKING PAPERPapers to share ideasElicit feedback before a meeting.Includes briefs about agenda
- 26. HOW TO STARTIn Informal meetings:
- 29. Simple recapHOW TO STARTFormal Meetings:
- 32. Agenda Discussed
- 33. Minutes assigned
- 34. Purpose of meetings PRACTICAL EXAMPLETo obtain several possible solutions or suggestions for the participants current challenges or problems.
- 35. QUESTIONSDid any one discover novel solutions that you have not previously considered?Can you see any value in trying one of these suggestions?Do some of these suggestions trigger other ideas or solutions for you?What lesson does this teach us about reaching out to others for their assistance?
- 36. DURING MEETINGSHow to start proceedings:
- 37. The presenter to do that
- 38. Relating with subject of meeting
- 39. Any other concern participantCHEER THE MEETINGThe presenter.Person calling the meetingInformal and formal meeting priority
- 40. REPORTINGPerson taking important points
- 43. Assistant or advisorMINUTESsummarize what took place at the meeting
- 44. Format of the sample
- 46. Board Meeting Minutes: Month Day, Year
- 48. board members attendanceMINUTES IN BMItems or issues at any given time Include the date and time the meeting began Frequency of the meeting--weekly, monthly or quarterly Include previous minutes were approved
- 49. TIME KEEPERPerson that measure time
- 50. Keeps track of time
- 52. Time taken, Time remaining
- 53. Events, meetings, discussionsTIME KEEPERMay say things like: We've used up half our meeting time and have only covered one item. We have ten more items to cover
- 55. Dos AND DontDo thank the group for their time Do Summarize what was accomplished, Do review and assign actions.
- 56. Dos AND DontDo actively participate in discussion.Don't interrupt anyone who is speaking.Do honor presenters by making them aware or their time slot.Do not carry on conversations during meeting.
- 57. Dos AND DontDo set a convenient time and place for meeting.Do arrange to attend the entire meeting time. Do not start the meeting late. Do sure everyone knows the agenda.
- 58. Dos AND DontDon't forget to assign a recorder.Don't invite unnecessary people.Do turn off phones and pagers Do not turn on laptop (or PDA)
- 59. EXERCISEHelps the team learn about how each of them thinks, get to know each other's values, and how they solve problems.
- 60. QUESTIONS