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Validations sap Anilkumar chowdary

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ANILKUMARPULIPATI1

The document describes how to create a validation rule in SAP to check that a specific business area is used when posting to a particular company code. It provides steps to 1) maintain a validation using IMG tools to check the business area is "HYD" when the company code is "TATA" and 2) define the validation at the document line item level so it is triggered during posting. Testing a post shows an error is returned if an incorrect business area is entered, demonstrating the validation is working as intended.

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VALIDATION CHECKING AT THE TIME OF ENTRY CASE:AT THE TIME OF POSTING TO COMPANYCODE (TATA) UPDATE HYD(BUSINESS AREA) ONLY NO OTHER BUSINESS AREA 1.MAINTAIN VALIDATION: SPRO> IMG>FINANCIAL ACCOUNTING (NEW) > SPECIAL PURPOSE LEDGER> TOOLS> MAINTAIN VALIDATION/SUBSTITUTION RULES> MAINTAIN VALIDATION (GGB0) SELECT FINANCIAL ACCOUNTING FOLDER KEEP THE CURSOR ON LINE ITEM SELECT CREAT VALIDATION BUTTON
GIVE VALIDATION NAME: TEST1----VALIDATION FOR THE BUSINESS AREA SAVE
KEEP THE CURSOR ON TEST1 SELECT STEP BUTTON VALIDATION STEP: BUSINESS AREA CHECKING SAVE KEEP THE CURSOR ON PREREQUISITE SELECT DISPLAY TECHNICAL NAMES BUTTON
DOUBLECLICK ON STRUCTURE BKPFACCOUNTING DOCUMENT HEADER DOUBLECLICK ON BKPF-BUKRS(COMPANY CODE)
SELECT = SELECT CONSTANT BUTTON COMPANY CODE: TAST ENTER
SELECT BACK ARROW KEEP THE CURSOR ON CHECK
DOUBLECLICK ON STRUCTURE BSEG DOUBLE CLICK ON BSEG-GSBER (BUSINESS AREA) SELECT= SELECT CONSTANT BUTTON BUSINESS AREA= HYD
ENTER SELECT MESSAGE
SELECT MAINTAIN MESSAGES BUTTON SELECT NEXT FREE NUMBER BUTTON
KEEP THE CURSOR ON MESSAGE NO AND SELECT INDIVIDUAL MAINT BUTTON GIVE DESCRIPTION: COMPANY CODE TATA SHOULD USE BUSINESS AREA HYD SELECT UTILITIES AND SELECT CHANGE REQUESTT
SELECT CREATE REQUEST AND SAVE IN YOUR REQUEST SELECT YOUR REQUEST AND SAVE IN YOUR REQUEST UNDER MESSAGE VARIABLES: SELECT BKPF BUKRS SELECT BSEG GSBER SAVE
2.DEFINE VALIDATIONS FOR POSTING: SPRO> FINANCIAL ACCOUNTING(OLD)> FINANCIAL ACCOUNTING GLOBAL SETTINGS> DOCUMENT> LINE ITEM> DEFINE VALIDATIONS FOR POSTING (OB28) EXECUTE SELECT NEW ENTRIES COMPANY CODE: TAST CALL POINT: 2 LINE ITEM
VALIDATION: TEST ACTIVATION LEVEL: 1 (ACTIVE) SAVE NOW GO TO F-02 AND POST DOUMENT (CHECK THE VALIDATION CONDITION) post CASH A/C DR-1000 TO SHARE CAPITAL-1000 ENTER AMOUNT-1000 ENTER BUSINESS AREA-TAHY
ENTER
NOW IT RETURNS A ERROR MESSAGE .AS IF WE HAVE TO ENTER BUSINESS AREA HYD BUT WE ENTERD TAHY.SO VALIDATION CONDITION IS NOT MET. NOW GO BACK AND CHANGE BUSINESS AREA AS HYD ENTER
ENTER ENTER AND SIMULATE
SAVE

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Validations sap Anilkumar chowdary

  • 1. VALIDATION CHECKING AT THE TIME OF ENTRY CASE:AT THE TIME OF POSTING TO COMPANYCODE (TATA) UPDATE HYD(BUSINESS AREA) ONLY NO OTHER BUSINESS AREA 1.MAINTAIN VALIDATION: SPRO> IMG>FINANCIAL ACCOUNTING (NEW) > SPECIAL PURPOSE LEDGER> TOOLS> MAINTAIN VALIDATION/SUBSTITUTION RULES> MAINTAIN VALIDATION (GGB0) SELECT FINANCIAL ACCOUNTING FOLDER KEEP THE CURSOR ON LINE ITEM SELECT CREAT VALIDATION BUTTON
  • 2. GIVE VALIDATION NAME: TEST1----VALIDATION FOR THE BUSINESS AREA SAVE
  • 3. KEEP THE CURSOR ON TEST1 SELECT STEP BUTTON VALIDATION STEP: BUSINESS AREA CHECKING SAVE KEEP THE CURSOR ON PREREQUISITE SELECT DISPLAY TECHNICAL NAMES BUTTON
  • 4. DOUBLECLICK ON STRUCTURE BKPFACCOUNTING DOCUMENT HEADER DOUBLECLICK ON BKPF-BUKRS(COMPANY CODE)
  • 5. SELECT = SELECT CONSTANT BUTTON COMPANY CODE: TAST ENTER
  • 6. SELECT BACK ARROW KEEP THE CURSOR ON CHECK
  • 7. DOUBLECLICK ON STRUCTURE BSEG DOUBLE CLICK ON BSEG-GSBER (BUSINESS AREA) SELECT= SELECT CONSTANT BUTTON BUSINESS AREA= HYD
  • 9. SELECT MAINTAIN MESSAGES BUTTON SELECT NEXT FREE NUMBER BUTTON
  • 10. KEEP THE CURSOR ON MESSAGE NO AND SELECT INDIVIDUAL MAINT BUTTON GIVE DESCRIPTION: COMPANY CODE TATA SHOULD USE BUSINESS AREA HYD SELECT UTILITIES AND SELECT CHANGE REQUESTT
  • 11. SELECT CREATE REQUEST AND SAVE IN YOUR REQUEST SELECT YOUR REQUEST AND SAVE IN YOUR REQUEST UNDER MESSAGE VARIABLES: SELECT BKPF BUKRS SELECT BSEG GSBER SAVE
  • 12. 2.DEFINE VALIDATIONS FOR POSTING: SPRO> FINANCIAL ACCOUNTING(OLD)> FINANCIAL ACCOUNTING GLOBAL SETTINGS> DOCUMENT> LINE ITEM> DEFINE VALIDATIONS FOR POSTING (OB28) EXECUTE SELECT NEW ENTRIES COMPANY CODE: TAST CALL POINT: 2 LINE ITEM
  • 13. VALIDATION: TEST ACTIVATION LEVEL: 1 (ACTIVE) SAVE NOW GO TO F-02 AND POST DOUMENT (CHECK THE VALIDATION CONDITION) post CASH A/C DR-1000 TO SHARE CAPITAL-1000 ENTER AMOUNT-1000 ENTER BUSINESS AREA-TAHY
  • 14. ENTER
  • 15. NOW IT RETURNS A ERROR MESSAGE .AS IF WE HAVE TO ENTER BUSINESS AREA HYD BUT WE ENTERD TAHY.SO VALIDATION CONDITION IS NOT MET. NOW GO BACK AND CHANGE BUSINESS AREA AS HYD ENTER
  • 17. SAVE