Tips for digital collaboration slideshare
0 likes149 views
This document provides tips for leading distributed teams and facilitating online collaboration when working remotely. Some key tips include communicating more frequently with direct reports, celebrating successes, using communication channels like newsletters and intranets to increase belonging, planning shorter and more frequent meetings, preparing for meetings in advance, and using online tools to facilitate activities like planning, retrospectives, and mapping stories.
Tips for digital collaboration slideshare
- 1. Max. width Tips for online collaboration Fried Broekhof How to conduct effective online Agile Events Amsterdam March 2020
- 2. Tips to lead distributed teams 2 Communicate more and more often; direct reports might feel left out and will feel the need to be informed Communicate one-on-one with direct reports; show interest in personal and individual issues Schedule online coffees with direct reports Create a newsletter for your Business Unit or Tribe and send messages Leadership Team Have a sharp eye on where and how to improve your collaboration Celibrate succes more than you are used to; people will feel the need for belonging; sharing succes will stimulate this
- 3. Communication As an organization, BU or Tribe, you need to communicate more frequent than you are used to You need to increase the belonging of our employees Possible channels : Newsletter Digital BU Standup Intranet landing page Possible content is: Fun; e.g. sent in a picture of your early morning coffee or a picture of your digital workspace Votes & quizes Chapter updates Updates and tips on online tooling Good practices 3
- 4. General tips to facilitate digital collaboration 4 Team communication Plan time to collaborate with your team mates Plan virtual coffee moments with your colleaques Set up communication channel for regular chit-chat Frequency of meetings Rule of thumb is to do more shorter meetings of maximum 1 hour Agree before a meeting or a session on general rules e.g. close all other apps on your computers Preparation Plan some time e.g. 5 minutes- to prepare and to check all online connections Prepare the meeting even more in advance Meetings Start with a check-in, every meeting, since these are different times Appoint a facilitator for every meeting, please do rotate the facilitator Close your other windows during the meetings, as they might distract, especially news channels Dont try to rush; online meetings it might take some more time, especially in the beginning One speaker at a time; there is a delay in sound Close your meeting with a short check-out
- 5. Daily Standup 5 You are probably allready very accustomed to the Daily Standup. Its a great way to align on the planning for that day. Please be careful that the Standup will not end-up in a status meeting, because its not. However, since working fully remote is new to us all, please do take time for a check in of every team member. If that means, that the Standup will take five minutes longer, so be it.
- 6. Sprintplanning 6 If you are working Agile, then youre probably used to working with a Backlog Management tool like Jira or a more basic tool like Trello, during the Planning Meeting. If not; please start NOW Working remote works best, when meetings are well prepared. This is very applicable to the Sprint Planning Meeting as well Be sure that you have refined and estimated (Planning Poker) all the Stories for the next Sprint in your Backlog Management tool Some tips to prepare well: All Stories that are Done, are closed All Stories that are NOT done, are known and can be moved to the next Sprint The PO has all the Stories for the Next Sprint already prioritized in the Sprint backlog, meeting the DoR The Team has prepared the availability of the team for next Sprint, and thereby the amount of Story points the team can commit to can easily be calculated
- 7. Proper and clear backlog refinement is always important, but working remote requires even more discipline in our backlog refinement. We advice you to plan a Backlog Refinement more frequently than youre used to; preferably twice a week, for 45 minutes per session As advocated often, its a good practice to perform Planning Poker during the Refinement sessions, NOT during the Sprint Planning. A free online tool you can use is scrumpoker online; https://www.scrumpoker.online/ Backlog Refinement 7
- 8. Retrospective 8 Now, more than ever, its crucial to spend time on how you can improve as a team. Please also pay attention to the more soft side of team performance. Make time to ask how everyone is feeling and if there is anything you as a team mate can do to help. There are many free online tools available. You probably all know ideaboardz.com Also try something different the coming weeks. Pay extra attention on how the new situation is impacting your team members. An example of another free online tool you can use is: https://funretro.io/ There are many different retroboard available. You can vote. You can change the order. Its all realtime. You can use three public boards for free.
- 9. Daily Coffee Break 9 Social interactions are a very important part of our daily live. From time to time we need to take a break and have some chit-chat with a colleague, preferably near the coffee machine. Please, do invite your colleagues from time to time for some social interaction. This might also be time to discuss the news. Do share funny information via Whatsapp to your squad-members or use the Skype Chat. You could als consider setting up mattermost with your squad. Its free, it runs on the ING network and its set-up in just a few minutes; https://mattermost.ing.net/mra/channels/town-square
- 10. Sprint review 10 Sprint reviews are the best way to interact with your stakeholders, to receive direct feedback on what youve been working on. And on what you want to do for the next Sprint. A good practice to have a standard one pager to send out to your stakeholders, containing information like: Velocity trend Progress towards objectives Team happiness (measure it every Sprint!) Stakeholder happiness Delivered Stories/Features Impediments and actions Especially now we are working remote, please do send out the Sprint Review Reports every Sprint to your stakeholders. Youre stakeholders will love you for it!
- 11. User story- or feature mapping 11 A very good practice to breakdown your Epics into features and Features into Stories, is Feature- and Storymapping. Feature mapping is an ideal way to create a Roadmap for your Product, Program or team. Storymapping is ideal for creating a breakdown of your features for the upcoming 3 months (QBR-commitment). A useful online tool to collaborate with multiple team members online is called miro.comUsing the free version of miro.com; you can use 3 boards and invite up to 15 team members.