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Case Study St Johns School

JohnTileyITQ
JohnTileyITQ

St. John's School needed to produce high-quality student reports but lacked the resources to finish them. An ITQ networked multifunctional device addressed this by printing, folding, and stapling reports on demand. ITQ also configured cost allocation and simplified report production, allowing the school to improve communications while reducing costs.

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CASE STUDY ST JOHNS SCHOOL ST JOHNS FACTFILE St Johns is a co-educational comprehensive for students between the ages of 11 and 18. It is set in the historic town of Marlborough and has over 1,600 pupils. It has built a reputation as a caring school which IMPROVING REPORT QUALITY sets very high academic standards in a St Johns was very clear about one of its key goals when it disciplined environment. considered re-equipping its Reprographics Department: it needed to produce student reports as high-quality A5 booklets. LOCATION The production of the booklets was only the start of the Marlborough requirement. They had to be printed, folded and stapled by the BUSINESS SECTOR printer or multifunctional producing them as no staff member Education would be available to finish them. Furthermore, the system had SIZE to prove its compatibility with the specialised software used to 1,600 students write the reports. CHALLENGES ITQ was able to support all these requirements with a single Poor quality reports being sent to networked multifunctional. It worked closely with the software parents developer to iron out any compatibility issues prior to installation No facility to allocate print costs by so the reprographics staff at St Johns were productive from day department one of the deployment. To capitalise on the new equipment, a training program was rolled out over a six-week period to ensure that the operators We were confident ITQs solution were fully conversant with new facilities it offered. would give us the reports we needed. The initial deployment was so successful that it has since been That they would be so simple to followed by the installation of a further six monochrome and produce was a bonus. three colour multifunctionals. Barry Worth . ITQ has configured all of the devices to support network printing Bursar, St Johns School and scanning. Its Print Control Solution simplifies device management and access.
CASE STUDY ALLOCATING COSTS SIMPLY AND QUICKLY One of the ways St Johns keeps its reprographics costs low is by allocating costs to the department that originated the work. In this way, department heads can track their own spending and We have been very impressed by the help from ITQ, their technical take appropriate action to reduce costs. ability and after sales service. The allocation and accounting process has been dramatically Barry Worth . simplified by ITQs Print Control Solution which monitors the Bursar, St Johns School documents produced and automatically produces a usage and allocation report at the touch of a button. What used to be a time -consuming task is now simple and almost instant. IMPROVED DIGITAL COMMUNICATION The schools multifunctionals are also equipped with network scanners capable of turning them into effective communications FOR MORE INFORMATION hubs for electronic as well as printed documentation. PHONE 01635 874848 By linking into the schools email system, teaching, administration and reprographics staff can easily scan and send documents to FAX 01635 862171 other staff members, departments or ad hoc groups. EMAIL By distributing information digitally, the school is able to reduce info@imagethroughquality.com printing costs and broadcast information more rapidly than was WEB previously possible. www.imagethroughquality.com POST Alexandra Court The Moors Thatcham RG19 4WL ABOUT ITQ ITQ is a forward thinking and dynamic company providing high level support and exceptional levels of service. Established in 1991, we have evolved into a premier print solutions provider. In 2011 our development and strength was recognised in the marketplace when we were selected to supply the BBC with one of largest and most prestigious print management contracts awarded in the UK.

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Case Study St Johns School

  • 1. CASE STUDY ST JOHNS SCHOOL ST JOHNS FACTFILE St Johns is a co-educational comprehensive for students between the ages of 11 and 18. It is set in the historic town of Marlborough and has over 1,600 pupils. It has built a reputation as a caring school which IMPROVING REPORT QUALITY sets very high academic standards in a St Johns was very clear about one of its key goals when it disciplined environment. considered re-equipping its Reprographics Department: it needed to produce student reports as high-quality A5 booklets. LOCATION The production of the booklets was only the start of the Marlborough requirement. They had to be printed, folded and stapled by the BUSINESS SECTOR printer or multifunctional producing them as no staff member Education would be available to finish them. Furthermore, the system had SIZE to prove its compatibility with the specialised software used to 1,600 students write the reports. CHALLENGES ITQ was able to support all these requirements with a single Poor quality reports being sent to networked multifunctional. It worked closely with the software parents developer to iron out any compatibility issues prior to installation No facility to allocate print costs by so the reprographics staff at St Johns were productive from day department one of the deployment. To capitalise on the new equipment, a training program was rolled out over a six-week period to ensure that the operators We were confident ITQs solution were fully conversant with new facilities it offered. would give us the reports we needed. The initial deployment was so successful that it has since been That they would be so simple to followed by the installation of a further six monochrome and produce was a bonus. three colour multifunctionals. Barry Worth . ITQ has configured all of the devices to support network printing Bursar, St Johns School and scanning. Its Print Control Solution simplifies device management and access.
  • 2. CASE STUDY ALLOCATING COSTS SIMPLY AND QUICKLY One of the ways St Johns keeps its reprographics costs low is by allocating costs to the department that originated the work. In this way, department heads can track their own spending and We have been very impressed by the help from ITQ, their technical take appropriate action to reduce costs. ability and after sales service. The allocation and accounting process has been dramatically Barry Worth . simplified by ITQs Print Control Solution which monitors the Bursar, St Johns School documents produced and automatically produces a usage and allocation report at the touch of a button. What used to be a time -consuming task is now simple and almost instant. IMPROVED DIGITAL COMMUNICATION The schools multifunctionals are also equipped with network scanners capable of turning them into effective communications FOR MORE INFORMATION hubs for electronic as well as printed documentation. PHONE 01635 874848 By linking into the schools email system, teaching, administration and reprographics staff can easily scan and send documents to FAX 01635 862171 other staff members, departments or ad hoc groups. EMAIL By distributing information digitally, the school is able to reduce info@imagethroughquality.com printing costs and broadcast information more rapidly than was WEB previously possible. www.imagethroughquality.com POST Alexandra Court The Moors Thatcham RG19 4WL ABOUT ITQ ITQ is a forward thinking and dynamic company providing high level support and exceptional levels of service. Established in 1991, we have evolved into a premier print solutions provider. In 2011 our development and strength was recognised in the marketplace when we were selected to supply the BBC with one of largest and most prestigious print management contracts awarded in the UK.