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Use case: data edited as a book !!!

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Kepa J. Rodriguez
Kepa J. Rodriguez

Presentation at the workshop "The Challenges of Publishing Finding Aids in a Digitally Joined-Up World" (The Hague, December 2014) about the extraction of structured data from edited books and its conversion in EAD.

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Use case: data edited as a book !!! CONNECTING COLLECTIONS 02-12-2014 Kepa J. Rodriguez (Gottingen State and University Library)
Outline ? How do we import books into the portal? ? Case 1: Jewish Archival Guide Belgium (ARA) ? Case 2: Informator (IPN-Poland) ? Some conclusions
How do we import a book (1)
How do we import a book (2)
How do we import a book (3) From our experience: ? Important that the estructure of the book is good represented in the layout. ? A hierarchical table of contents helps to extract automatically the structure (later more in an example) ? Layout and presentation should be consistent. ? Consistence in use of fonts, no spaces at the end of the lines, etc. ? Fonts and color can be useful if the document is converted/convertible into RTF. ¨C But... better... don't use colors in spreadsheets. Visual arts are beautiful but no useful.
Case 1: Jewish Archival Guide Belgium (1)
Case 1: Jewish Archival Guide Belgium (2) ? Structure of the table of contents corresponds to the hierarchies of record groups. ? That help us to infer the hierarchies in the EAD.
Case 1: Jewish Archival Guide Belgium (3)
Case 1: Jewish Archival Guide Belgium (4) ? Descriptions of collections and fonds are compliant with ISAD(G) and other ICA standards. ? Conversion in EAD tags using crosswalks. ? The book provides the identifiers of the fonds in the hosting institutions.
Case 1: Jewish Archival Guide Belgium (5)
Case 1: Jewish Archival Guide Belgium (5) ? Very good communication with the authors during the edition process. ? Trilingual tagset (EN, NL, FR) ? Use of the identifiers to find the original repositories. ? Help in the selection of data using the subject keywords. ? Mapping of the used keywords with terms of the EHRI thesaurus.
Case 2: IPN ¨C Informator (1)
Case 2: IPN ¨C Informator (2) ? Book was written only for humans. ? Part of the structure extracted by hand ? Difficult to map the layout and structural information to standards. ? Identifiers of the fonds in the IPN database are not provided. ? At the end.... it took a lot of time and effort to produce something meaninful.
Case 2: IPN ¨C Informator (3)
Some conclusions ? Books and edited material are not the ideal way to share data. ? Anyway they can be useful in this case if: ¨C Archival standards are used ¨C Use of standards is transparent ¨C Identifiers are provided ¨C Structure of the document reproduces the hierarchical organisation of the data in the archives. ¨C Layout of the doucument gives information about the different pieces of information
NIOD Institute for War, Holocaust and Genocide Studies (NL) ? CEGES-SOMA Centre for Historical Research and Documentation on War and Contemporary Society (BE) ? Jewish Museum in Prague (CZ) ? Institute of Contemporary History Munich ¨C Berlin (DE) ? YAD VASHEM The Holocaust Martyrs¡¯ and Heroes¡¯ Remembrance Authority (IL) ? The Wiener Library ¨C Institute of Contemporary History (UK) ? Holocaust Memorial Center (HU) ? HL-senteret Center for Studies of Holocaust and Religious Minorities (NO) ? NAF National Archives of Finland (FI) ? The Emanuel Ringelblum Jewish Historical Institute (PL) King¡¯s College London (UK) ? Georg-August-Universit?t G?ttingen ¨C G?ttingen State and University Library (DE) ? Athena RC/IMIS (GR) ? DANS Data Archiving and Networked Services (NL) ? Shoah Memorial, Museum, Center for Contemporary Jewish Documentation (FR) ? ITS International Tracing Service (DE) ? Memorial to the Murdered Jews of Europe (DE) ? Terez¨ªn Memorial (CZ) ? Beit Theresienstadt (IL) ? VWI Vienna Wiesenthal Institute for Holocaust Studies (AT) CONNECTING KNOWLEDGE
CONNECTING COLLECTIONS What if you don't have ways to share the data? 02-12-2014

More Related Content

Use case: data edited as a book !!!

  • 1. Use case: data edited as a book !!! CONNECTING COLLECTIONS 02-12-2014 Kepa J. Rodriguez (Gottingen State and University Library)
  • 2. Outline ? How do we import books into the portal? ? Case 1: Jewish Archival Guide Belgium (ARA) ? Case 2: Informator (IPN-Poland) ? Some conclusions
  • 3. How do we import a book (1)
  • 4. How do we import a book (2)
  • 5. How do we import a book (3) From our experience: ? Important that the estructure of the book is good represented in the layout. ? A hierarchical table of contents helps to extract automatically the structure (later more in an example) ? Layout and presentation should be consistent. ? Consistence in use of fonts, no spaces at the end of the lines, etc. ? Fonts and color can be useful if the document is converted/convertible into RTF. ¨C But... better... don't use colors in spreadsheets. Visual arts are beautiful but no useful.
  • 6. Case 1: Jewish Archival Guide Belgium (1)
  • 7. Case 1: Jewish Archival Guide Belgium (2) ? Structure of the table of contents corresponds to the hierarchies of record groups. ? That help us to infer the hierarchies in the EAD.
  • 8. Case 1: Jewish Archival Guide Belgium (3)
  • 9. Case 1: Jewish Archival Guide Belgium (4) ? Descriptions of collections and fonds are compliant with ISAD(G) and other ICA standards. ? Conversion in EAD tags using crosswalks. ? The book provides the identifiers of the fonds in the hosting institutions.
  • 10. Case 1: Jewish Archival Guide Belgium (5)
  • 11. Case 1: Jewish Archival Guide Belgium (5) ? Very good communication with the authors during the edition process. ? Trilingual tagset (EN, NL, FR) ? Use of the identifiers to find the original repositories. ? Help in the selection of data using the subject keywords. ? Mapping of the used keywords with terms of the EHRI thesaurus.
  • 12. Case 2: IPN ¨C Informator (1)
  • 13. Case 2: IPN ¨C Informator (2) ? Book was written only for humans. ? Part of the structure extracted by hand ? Difficult to map the layout and structural information to standards. ? Identifiers of the fonds in the IPN database are not provided. ? At the end.... it took a lot of time and effort to produce something meaninful.
  • 14. Case 2: IPN ¨C Informator (3)
  • 15. Some conclusions ? Books and edited material are not the ideal way to share data. ? Anyway they can be useful in this case if: ¨C Archival standards are used ¨C Use of standards is transparent ¨C Identifiers are provided ¨C Structure of the document reproduces the hierarchical organisation of the data in the archives. ¨C Layout of the doucument gives information about the different pieces of information
  • 16. NIOD Institute for War, Holocaust and Genocide Studies (NL) ? CEGES-SOMA Centre for Historical Research and Documentation on War and Contemporary Society (BE) ? Jewish Museum in Prague (CZ) ? Institute of Contemporary History Munich ¨C Berlin (DE) ? YAD VASHEM The Holocaust Martyrs¡¯ and Heroes¡¯ Remembrance Authority (IL) ? The Wiener Library ¨C Institute of Contemporary History (UK) ? Holocaust Memorial Center (HU) ? HL-senteret Center for Studies of Holocaust and Religious Minorities (NO) ? NAF National Archives of Finland (FI) ? The Emanuel Ringelblum Jewish Historical Institute (PL) King¡¯s College London (UK) ? Georg-August-Universit?t G?ttingen ¨C G?ttingen State and University Library (DE) ? Athena RC/IMIS (GR) ? DANS Data Archiving and Networked Services (NL) ? Shoah Memorial, Museum, Center for Contemporary Jewish Documentation (FR) ? ITS International Tracing Service (DE) ? Memorial to the Murdered Jews of Europe (DE) ? Terez¨ªn Memorial (CZ) ? Beit Theresienstadt (IL) ? VWI Vienna Wiesenthal Institute for Holocaust Studies (AT) CONNECTING KNOWLEDGE
  • 17. CONNECTING COLLECTIONS What if you don't have ways to share the data? 02-12-2014