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Under Construction:
Preservation Concerns During
Construction and Renovation
LYRASIS Preservation Services
Funded in part by a grant from the National Endowment for the
Endowment for the Humanities, Division of Preservation and
Preservation and Access.
Unit 4
Unit 4
 Interruptions in service
 Communication
 Security
 Accidents
Interruptions in Service:
Consider what may be dropped
 Interruptions in services during construction
projects are inevitable. One solution is to limit
the hours when this activity might be done; try to
arrange to have interruptions during off hours to
minimize disruption to staff and patrons,
especially during exam periods for academic
institutions or during planned public events.
Sometimes, however, interruptions are
unplanned, such as when an electrical line is
accidentally cut.
Interruptions in Service:
Consider what may be dropped
 Electricity
 Telephones
 Drinking Water
 Restroom Facilities
 Sprinklers
 Internet
 HVAC
What would you do?
Interruptions in Service:
Consider what may be dropped
 Staff should be prepared for these unplanned
interruptions and have a plan in place to
compensate. Whether the interruption was
planned or unplanned, it is important to
communicate with staff and patrons about the
temporary loss of service and inform them about
when they can expect the service to return.
Communicate
with Staff and Patrons
 Communication is an essential
component of any construction project.
Let staff and patrons know as soon as
possible about potential interruptions or
closures, reduced public services or
access to materials. As well as any
HVAC issues.
Communicate
with Staff and Patrons
 Staff should be updated regularly on
the progress of the projects. Provide
them with at least a few days notice
when construction activity is going to
effect their work.
Communicate
with Staff and Patrons
 If you need to bring in large
construction machines or quantities of
materials, try to find routes that will not
interrupt other activities and minimize
potential hazards for people entering or
exiting the building. People are used to
following established routes, and do not
always pay attention to changes.
Communicate
with Staff and Patrons
 Construction barriers and signs should
therefore be clearly marked and easy
to see. For example, utility trenches
need proper barriers and flashing lights.
Communicate
with Staff and Patrons
 People may travel long distances to use
special collections and archival
materials; begin publicizing about
potential interruptions as early as
possible. Ask users to call and check
on status before traveling to your
institution.
How can we get the word out??
Communicate
with Staff and Patrons
 Publicize on your institutions website,
with physical signs in and around the
building, through email, list-servs,
exhibits and local media.
Communicate
with Staff and Patrons
 Publicizing the project  even
its potential inconveniences 
can provide you with a
positive public relation
opportunity. Emphasize
how the improvements to
the institution will enhance
the users experience.
Communicate
with Staff and Patrons
 Finally, be aware that every
construction project takes longer than
anticipated  be prepared for this when
you publicize a reopening date.
Security
Security
 Cultural institutions are especially vulnerable to theft,
vandalism, and mutilation during renovation and new
construction projects. Temporary holes in walls, and the
distribution of extra keys can result in losses of bulding
supplies, furniture, or even collection materials.
 Construction personnel, architects, building planners,
inspectors, and sub contractors all move around your
building, in area where they normally wouldnt have
access. It is hard to keep straight who should and
should not be in areas normally closed to the public.
Security
How can you protect your building and collections during
the construction project?
Security
 Know who should and should not be in construction
areas. Ensure that all construction related personnel
wear identification badges. Have workers sign in and
out and request a one-day advance listing of who will be
working at your construction site. This will provide some
consistency in workers and help you track personnel
should a security issue arise.
 Create specific lock-up procedures at the end of the
day to minimize risk of theft. Staff should do a walk-
through at the end of each day to help identify losses
and potential security issues.
Security
 You may need to hire extra security for portions of the
building that become more vulnerable to break-in. Have
security personnel or police do additional walk-throughs
on nights and weekends.
 Finally, areas containing special collections or sensitive
archival materials should be locked unless a staff
member is present to accompany construction-related
personnel.
Accidents
 These are all causes of
accidents on the job
site.
 Equipment
 Cutting Corners
 Carelessness
 Fatigue
Accidents
 Make sure that the contractor you use have mechanisms
in place to ensure that construction workers have been
appropriately trained. Failure to do so can not only risk
injury to people, but to your collections as well.
 State clearly in contracts and in conversations that your
institution houses valuable and unique collections that
are irreplaceable. Preventing accidents from occurring is
less expensive that paying for costly repairs to valuable
collections.
Accidents
 Make sure that construction personnel clean up lumber,
broken glass, loose nail, and flammable materials and
dispose of them properly.
 Fatigue is often a cause of accidents. It is far better to
have a delay in opening your new space than to have a
disaster occur because the construction company is
rushing to finish.
 Clearly articulated and enforced safety procedures will
not only prevent damage to personnel, but protect your
institutions collections as well.
Unit 4 Quiz
What Have You Learned?
Unit 4
 Question 1: When an interruption in service
occurs, the first thing you should do is 
 A: get whatever if damaged back online.
 B: communicate.
 C: blame the service provider.
 D: panic internally, remaining calm externally.
Unit 4
 Question 1: When an interruption in service
occurs, the first thing you should do is 
 Answer: B: communicate.
 You should let staff and patrons know about
interruptions and when the service will be restored.
Unit 4
 Question 2: Proper identification badges can
help discern what construction personnel have
permission to be in specific areas of the building.
 True or False?
Unit 4
 Question 2: Proper identification badges can
help discern what construction personnel have
permission to be in specific areas of the building.
 Answer: True
 Identification badges can help, but appointed staff
and the worksite supervisor need to have presence
on the job site to oversee the construction staff and
their restriction within the building.
Unit 4
 Question 3: What is not a primary cause of
accidents on the job site?
 A: Cutting Corners
 B: Equipment Malfunction
 C: Fatigue
 D: Carefulness
Unit 4
 Question 3: What is not a primary cause of
accidents on the job site?
 Answer: D: Carefulness
 We wish that all will be careful and not careless!
Thank You!
To continue Under Construction,
View Unit 5
Contact us if you have any questions.
LYRASIS Preservation Services
preservation@lyrasis.org

More Related Content

under construction unit 4

  • 1. Under Construction: Preservation Concerns During Construction and Renovation LYRASIS Preservation Services Funded in part by a grant from the National Endowment for the Endowment for the Humanities, Division of Preservation and Preservation and Access. Unit 4
  • 2. Unit 4 Interruptions in service Communication Security Accidents
  • 3. Interruptions in Service: Consider what may be dropped Interruptions in services during construction projects are inevitable. One solution is to limit the hours when this activity might be done; try to arrange to have interruptions during off hours to minimize disruption to staff and patrons, especially during exam periods for academic institutions or during planned public events. Sometimes, however, interruptions are unplanned, such as when an electrical line is accidentally cut.
  • 4. Interruptions in Service: Consider what may be dropped Electricity Telephones Drinking Water Restroom Facilities Sprinklers Internet HVAC What would you do?
  • 5. Interruptions in Service: Consider what may be dropped Staff should be prepared for these unplanned interruptions and have a plan in place to compensate. Whether the interruption was planned or unplanned, it is important to communicate with staff and patrons about the temporary loss of service and inform them about when they can expect the service to return.
  • 6. Communicate with Staff and Patrons Communication is an essential component of any construction project. Let staff and patrons know as soon as possible about potential interruptions or closures, reduced public services or access to materials. As well as any HVAC issues.
  • 7. Communicate with Staff and Patrons Staff should be updated regularly on the progress of the projects. Provide them with at least a few days notice when construction activity is going to effect their work.
  • 8. Communicate with Staff and Patrons If you need to bring in large construction machines or quantities of materials, try to find routes that will not interrupt other activities and minimize potential hazards for people entering or exiting the building. People are used to following established routes, and do not always pay attention to changes.
  • 9. Communicate with Staff and Patrons Construction barriers and signs should therefore be clearly marked and easy to see. For example, utility trenches need proper barriers and flashing lights.
  • 10. Communicate with Staff and Patrons People may travel long distances to use special collections and archival materials; begin publicizing about potential interruptions as early as possible. Ask users to call and check on status before traveling to your institution. How can we get the word out??
  • 11. Communicate with Staff and Patrons Publicize on your institutions website, with physical signs in and around the building, through email, list-servs, exhibits and local media.
  • 12. Communicate with Staff and Patrons Publicizing the project even its potential inconveniences can provide you with a positive public relation opportunity. Emphasize how the improvements to the institution will enhance the users experience.
  • 13. Communicate with Staff and Patrons Finally, be aware that every construction project takes longer than anticipated be prepared for this when you publicize a reopening date.
  • 15. Security Cultural institutions are especially vulnerable to theft, vandalism, and mutilation during renovation and new construction projects. Temporary holes in walls, and the distribution of extra keys can result in losses of bulding supplies, furniture, or even collection materials. Construction personnel, architects, building planners, inspectors, and sub contractors all move around your building, in area where they normally wouldnt have access. It is hard to keep straight who should and should not be in areas normally closed to the public.
  • 16. Security How can you protect your building and collections during the construction project?
  • 17. Security Know who should and should not be in construction areas. Ensure that all construction related personnel wear identification badges. Have workers sign in and out and request a one-day advance listing of who will be working at your construction site. This will provide some consistency in workers and help you track personnel should a security issue arise. Create specific lock-up procedures at the end of the day to minimize risk of theft. Staff should do a walk- through at the end of each day to help identify losses and potential security issues.
  • 18. Security You may need to hire extra security for portions of the building that become more vulnerable to break-in. Have security personnel or police do additional walk-throughs on nights and weekends. Finally, areas containing special collections or sensitive archival materials should be locked unless a staff member is present to accompany construction-related personnel.
  • 19. Accidents These are all causes of accidents on the job site. Equipment Cutting Corners Carelessness Fatigue
  • 20. Accidents Make sure that the contractor you use have mechanisms in place to ensure that construction workers have been appropriately trained. Failure to do so can not only risk injury to people, but to your collections as well. State clearly in contracts and in conversations that your institution houses valuable and unique collections that are irreplaceable. Preventing accidents from occurring is less expensive that paying for costly repairs to valuable collections.
  • 21. Accidents Make sure that construction personnel clean up lumber, broken glass, loose nail, and flammable materials and dispose of them properly. Fatigue is often a cause of accidents. It is far better to have a delay in opening your new space than to have a disaster occur because the construction company is rushing to finish. Clearly articulated and enforced safety procedures will not only prevent damage to personnel, but protect your institutions collections as well.
  • 22. Unit 4 Quiz What Have You Learned?
  • 23. Unit 4 Question 1: When an interruption in service occurs, the first thing you should do is A: get whatever if damaged back online. B: communicate. C: blame the service provider. D: panic internally, remaining calm externally.
  • 24. Unit 4 Question 1: When an interruption in service occurs, the first thing you should do is Answer: B: communicate. You should let staff and patrons know about interruptions and when the service will be restored.
  • 25. Unit 4 Question 2: Proper identification badges can help discern what construction personnel have permission to be in specific areas of the building. True or False?
  • 26. Unit 4 Question 2: Proper identification badges can help discern what construction personnel have permission to be in specific areas of the building. Answer: True Identification badges can help, but appointed staff and the worksite supervisor need to have presence on the job site to oversee the construction staff and their restriction within the building.
  • 27. Unit 4 Question 3: What is not a primary cause of accidents on the job site? A: Cutting Corners B: Equipment Malfunction C: Fatigue D: Carefulness
  • 28. Unit 4 Question 3: What is not a primary cause of accidents on the job site? Answer: D: Carefulness We wish that all will be careful and not careless!
  • 29. Thank You! To continue Under Construction, View Unit 5 Contact us if you have any questions. LYRASIS Preservation Services preservation@lyrasis.org