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Use business technology

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Liz Diamond

This is a powerpoint presentation I created for the Certificate IV in Training and Assessment I undertook in 2009.

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Use Business Technology BSBWOR204A Trainer: Liz Diamond 2009 Session: 1 Alternative media may be available
Before we begin Emergency exits Facilities Interruptions Session Breaks Alternative media may be available
As we learn Please Have respect for each other Value the input of each learner Actively contribute Alternative media may be available
Whats in this session Introduction to examples of Business Technology In slide view - right click on this icon to open a hyperlink for more information Click on this icon to access the embedded audio. Alternative media may be available
What happens in an office? Tasks are generally undertaken using business technology Data - created, manipulated, stored Communication is received and sent Policies, procedures and laws are followed to achieve the set task Alternative media may be available
To efficiently use technology Choose correct equipment understand its functions know how to operate it safely know what materials you need Undertake routine maintenance know the procedures for reporting faults or breakdowns. Alternative media may be available
When undertaking a task Know the exact specifics of the task Know the task procedures Have access to instruction manuals Keep work area clear Start with equipment clean Alternative media may be available
Computer Enables the creation, manipulation and storage of data and information Peripherals are added for greater capability eg. Scanners Storage devices Printer Mouse Alternative media may be available
Fax Machine Facsimilie scans an exact copy Used to send & receive written or drawn messages Uses telephone lines Has memory Group dialing Speed dial Generate reports Alternative media may be available
Sending a fax Cover sheet Paper placement Document ready Enter number Scans Dials Sends Alternative media may be available
Digital Camera Creates pictures in digital format which can be stored, manipulated and shared using computers and the internet Alternative media may be available
Telephone system Single line, Multi line, extensions System may enable Callers to put on hold Music or messages playing Message recording Answering machine facility Page capability Hands free Teleconferencing Alternative media may be available
Photocopier Creates copies Allows enlargements & reductions Also may Sort multiple copies Allow Booklet creation Staple copies Alternative media may be available
When photocopying know how to- Refill paper trays Clear paper jams Replace toner safely Use different copy modes Size documents Adjust copy darkness Correctly place paper eg. letterheads Alternative media may be available
Before you begin photocopying Know what the job entails Ensure class is clean Ensure there are no staples in paper Check paper - type & levels Alternative media may be available
Laminator Provides protective plastic cover Remember to Align document within sleeve Know how to operate the machine Laminate at the optimal temperature Beware of the heat generated Alternative media may be available
Storage devices USB flash drive CD-ROM Internal backup system External hard drive Online storage capacity eg gmail, Flickr Alternative media may be available
Scanner Converts media into digital format Maybe incorporated in a printer Alternative media may be available
Printer Output device for computer Uses Print document from computer Print labels & envelopes Alternative media may be available
Before you print Check paper supply Know what to print Select what to print Preview before printing Know how to cancel a print job Errors waste time and paper Alternative media may be available
Shredder Destroys documents When shredding Dont shred the wrong documents Keep hair, fingers and clothes clear Dont overfeed Remove staples, clips Dont allow bin to over fill Alternative media may be available
Record keeping Maintenance checklists Equipment faults Service log books Consumables stock Alternative media may be available
Ergonomics Arrange working space to reduce stress on your body Increasing comfort may increase performance Take regular breaks Know the guidelines for each body part Eyes, wrists, shoulders, back and legs Alternative media may be available

More Related Content

Use business technology

  • 1. Use Business Technology BSBWOR204A Trainer: Liz Diamond 2009 Session: 1 Alternative media may be available
  • 2. Before we begin Emergency exits Facilities Interruptions Session Breaks Alternative media may be available
  • 3. As we learn Please Have respect for each other Value the input of each learner Actively contribute Alternative media may be available
  • 4. Whats in this session Introduction to examples of Business Technology In slide view - right click on this icon to open a hyperlink for more information Click on this icon to access the embedded audio. Alternative media may be available
  • 5. What happens in an office? Tasks are generally undertaken using business technology Data - created, manipulated, stored Communication is received and sent Policies, procedures and laws are followed to achieve the set task Alternative media may be available
  • 6. To efficiently use technology Choose correct equipment understand its functions know how to operate it safely know what materials you need Undertake routine maintenance know the procedures for reporting faults or breakdowns. Alternative media may be available
  • 7. When undertaking a task Know the exact specifics of the task Know the task procedures Have access to instruction manuals Keep work area clear Start with equipment clean Alternative media may be available
  • 8. Computer Enables the creation, manipulation and storage of data and information Peripherals are added for greater capability eg. Scanners Storage devices Printer Mouse Alternative media may be available
  • 9. Fax Machine Facsimilie scans an exact copy Used to send & receive written or drawn messages Uses telephone lines Has memory Group dialing Speed dial Generate reports Alternative media may be available
  • 10. Sending a fax Cover sheet Paper placement Document ready Enter number Scans Dials Sends Alternative media may be available
  • 11. Digital Camera Creates pictures in digital format which can be stored, manipulated and shared using computers and the internet Alternative media may be available
  • 12. Telephone system Single line, Multi line, extensions System may enable Callers to put on hold Music or messages playing Message recording Answering machine facility Page capability Hands free Teleconferencing Alternative media may be available
  • 13. Photocopier Creates copies Allows enlargements & reductions Also may Sort multiple copies Allow Booklet creation Staple copies Alternative media may be available
  • 14. When photocopying know how to- Refill paper trays Clear paper jams Replace toner safely Use different copy modes Size documents Adjust copy darkness Correctly place paper eg. letterheads Alternative media may be available
  • 15. Before you begin photocopying Know what the job entails Ensure class is clean Ensure there are no staples in paper Check paper - type & levels Alternative media may be available
  • 16. Laminator Provides protective plastic cover Remember to Align document within sleeve Know how to operate the machine Laminate at the optimal temperature Beware of the heat generated Alternative media may be available
  • 17. Storage devices USB flash drive CD-ROM Internal backup system External hard drive Online storage capacity eg gmail, Flickr Alternative media may be available
  • 18. Scanner Converts media into digital format Maybe incorporated in a printer Alternative media may be available
  • 19. Printer Output device for computer Uses Print document from computer Print labels & envelopes Alternative media may be available
  • 20. Before you print Check paper supply Know what to print Select what to print Preview before printing Know how to cancel a print job Errors waste time and paper Alternative media may be available
  • 21. Shredder Destroys documents When shredding Dont shred the wrong documents Keep hair, fingers and clothes clear Dont overfeed Remove staples, clips Dont allow bin to over fill Alternative media may be available
  • 22. Record keeping Maintenance checklists Equipment faults Service log books Consumables stock Alternative media may be available
  • 23. Ergonomics Arrange working space to reduce stress on your body Increasing comfort may increase performance Take regular breaks Know the guidelines for each body part Eyes, wrists, shoulders, back and legs Alternative media may be available

Editor's Notes

  1. Efficiency makes job quicker and easier. Saves money for the business.
  2. Practice makes perfect. The familiar you are with equipment the better you are able to operate it and take advantage of all of its attributes. Equipment is expensive- if well maintained will work better and last longer and have less cost impact on the business.
  3. Yours responsibility to make sure equipment is used carefully and safely and in line with organization procedures safe operation, faults reporting, maintenance
  4. Sizes & functions vary. Understand you photocopier.