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NVFS Gala Volunteer Orientation

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NVFSgala2013

The document provides information about volunteering at the 15th annual Road to Independence Gala on May 3, 2013 at the Hilton McLean Tysons Corner. It discusses what the gala is, who will be attending, the importance of volunteers, volunteer roles and expectations, and dress code guidelines for volunteers. Volunteers are needed for roles like registration, being a bid pal, reorganizing auction items, and selling raffle tickets or mystery boxes/wine. The event

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2013 Gala Volunteer Orientation
15th annual Road to Independence Gala Friday, May 3, 2013 Hilton McLean Tysons Corner 6:30 PM
Road To Independence Gala What is the Gala? Why is it so important?
Road To Independence Gala Who will be attending? What happens at the event? Why are volunteers so important?
Volunteer Dress Code: Black Cocktail Attire Ladies: What does this mean? Black dress or skirt (at least knee-length) Black dress slacks (full- length). No khakis, capris, shorts. Blouses or button down shirts. No polo or t-shirts. Formal flats or sensible heels - You will mostly be on your feet. No boots, mules or sandals.
Volunteer Dress Code: Business/Cocktail Attire Men: What does this mean? Black dress slacks. Solid color long sleeve, button-up shirt with a tie. No polo or t- shirts. Dark Dress Shoes. No sneakers or boat shoes. (Business suit is okay.)
Volunteer Expectations Volunteer Schedules - What time should I arrive? - Where do I go when I get there? - How important is it to stay my entire shift? - What if I need to reach you last minute? (Karen: 703.399.6621) Breaks & Refreshments Personal conversations limited to volunteer break room only.
Volunteer Expectations Volunteers are representatives & ambassadors of NVFS values: - Communication - Integrity - Respect - Collaboration - Accountability Kind & Professional Customer Service Can I bid on items in the Silent Auction?
E L V A Y E O N U T T
Volunteer Roles & Attributes Registration (6-8PM) Friendly and professional Able to work quickly Able to follow directions Bid Pal (6-8PM) MUST TAKE ONSITE TRAINING (5:30PM) Take initiative to offer help Able to learn quickly Able to follow directions Tech-Savvy helpful
REGISTRATION LAYOUT
LAYOUT EVENT
BidPal Training for Volunteers www.bidpalnetwork.com/how-to-bidpal-volunteer/
Volunteer Roles & Attributes Bid Pal Collector (9-10PM) Take initiative Speak Loudly (amplify) Friendly Diligent all devices must be returned Auction Re-organizer (8-10PM) Auction Item Runner (9:30-10:30PM) Detail-oriented, focused Detail-oriented, focused Fast-paced, quick-moving Work well under pressure Careful w/ delicate items Fast-paced, quick moving Able to follow direction
LAYOUT EVENT
Thank You!!! QUESTIONS?
Volunteer Roles Raffle Ticket Sales: Attributes Outgoing and personable Friendly and encouraging Persuasive/Convincing Good salesmanship skills Mystery Box: Attributes Mystery Wine: Attributes Outgoing and personable Outgoing and personable Friendly and encouraging Friendly and encouraging Good salesmanship Good salesmanship Able to follow directions Able to follow directions

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NVFS Gala Volunteer Orientation

  • 2. 15th annual Road to Independence Gala Friday, May 3, 2013 Hilton McLean Tysons Corner 6:30 PM
  • 3. Road To Independence Gala What is the Gala? Why is it so important?
  • 4. Road To Independence Gala Who will be attending? What happens at the event? Why are volunteers so important?
  • 5. Volunteer Dress Code: Black Cocktail Attire Ladies: What does this mean? Black dress or skirt (at least knee-length) Black dress slacks (full- length). No khakis, capris, shorts. Blouses or button down shirts. No polo or t-shirts. Formal flats or sensible heels - You will mostly be on your feet. No boots, mules or sandals.
  • 6. Volunteer Dress Code: Business/Cocktail Attire Men: What does this mean? Black dress slacks. Solid color long sleeve, button-up shirt with a tie. No polo or t- shirts. Dark Dress Shoes. No sneakers or boat shoes. (Business suit is okay.)
  • 7. Volunteer Expectations Volunteer Schedules - What time should I arrive? - Where do I go when I get there? - How important is it to stay my entire shift? - What if I need to reach you last minute? (Karen: 703.399.6621) Breaks & Refreshments Personal conversations limited to volunteer break room only.
  • 8. Volunteer Expectations Volunteers are representatives & ambassadors of NVFS values: - Communication - Integrity - Respect - Collaboration - Accountability Kind & Professional Customer Service Can I bid on items in the Silent Auction?
  • 9. E L V A Y E O N U T T
  • 10. Volunteer Roles & Attributes Registration (6-8PM) Friendly and professional Able to work quickly Able to follow directions Bid Pal (6-8PM) MUST TAKE ONSITE TRAINING (5:30PM) Take initiative to offer help Able to learn quickly Able to follow directions Tech-Savvy helpful
  • 13. BidPal Training for Volunteers www.bidpalnetwork.com/how-to-bidpal-volunteer/
  • 14. Volunteer Roles & Attributes Bid Pal Collector (9-10PM) Take initiative Speak Loudly (amplify) Friendly Diligent all devices must be returned Auction Re-organizer (8-10PM) Auction Item Runner (9:30-10:30PM) Detail-oriented, focused Detail-oriented, focused Fast-paced, quick-moving Work well under pressure Careful w/ delicate items Fast-paced, quick moving Able to follow direction
  • 17. Volunteer Roles Raffle Ticket Sales: Attributes Outgoing and personable Friendly and encouraging Persuasive/Convincing Good salesmanship skills Mystery Box: Attributes Mystery Wine: Attributes Outgoing and personable Outgoing and personable Friendly and encouraging Friendly and encouraging Good salesmanship Good salesmanship Able to follow directions Able to follow directions

Editor's Notes

  • #6: Be aware of cleavage and length. The objective is to blend with the guests who will be in formal attire.
  • #7: The objective is to blend with the guests who will be in formal attire.
  • #8: As you are completing your assignment be aware of if a guest looks like they have a question, looks lost, etc. and either answer for them or point them where they can get an answer.Its ok to get to know the other volunteers, however, the guests are our priority they should not ever feel like they are being ignored.
  • #9: As you are completing your assignment be aware of if a guest looks like they have a question, looks lost, etc. and either answer for them or point them where they can get an answer.Its ok to get to know the other volunteers, however, the guests are our priority they should not ever feel like they are being ignored.