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Document Management System - docManager

R
Rajesh Shah

A Document Management System (DMS) is a system (a digital program which manages all types of documents) used to store or archive, track or retrieve & manage the pile of documents.

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docManager TM docManager A COMPLETE DOCUMENT MANAGEMENT SOLUTION
In this mordern era, managing documents is as important as managing employees and projects . It usually happens that organiza鐃ons are loaded with paperworks and documents and this is when they face the major issues to search the relevant documents when required . Organiza鐃ons also need to maintain some con鍖den鐃ality for, which document can be viewed by which person and further what are his/her rights to share those documents with others . These all fun鐃ons become cumbersome , when done physically . docManager is a Document Management System (a digital pla鐃orm which manages all types of documents & makes your o鍖ce PAPERLESS), used to create, store, track, share, archive & manage the pile of documents. It comprises of keeping version control of documents & track history about the document modi鍖ca鐃ons. docManager Sta鐃s鐃cs by Gartner Group : Most o鍖ce workers lose up to 500 hours a year, looking for documents. On average, professionals spend 50% of their 鐃me looking for informa鐃on. The average organiza鐃on: - Spends $20 in labor to 鍖le each document. - Spends $120 in labor 鍖nding each mis鍖led document. - Loses 1 out of every 20 documents. - Spends 25 hours re-crea鐃ng each lost document The solu鐃on for above is docManager with following features: STORAGE LOCATION: The documents can be stored centrally in a systema鐃c way, so that it can be retrieved whenever required. CHECK-IN / CHECK-OUT: This helps in Version Controlling the documents during simultaneous update. LOCKING / UNLOCKING: This Locks the document access for the other user but will be viewed by the owner. ANNOTATION: - Tagging the Document - Commen鐃ng the Document - Email No鐃緒ca鐃on - Stamps & Signature SEARCH: Find documents and 鍖les in seconds. SHARE: Allow more than one user to view the documents at same 鐃me VERSION CONTROL: Version control gives you the ability to manage document change and revision. done for par鐃cular documents. AUDIT: Verify who viewed and made updates to the documents. ARCHIVING: Automa鐃cally archive the documents which are not in use a鐃er its expira鐃on. DOCUMENT CAPTURE & MANAGEMENT: Centralize paper documents & electronic 鍖les and access them with one familiar interface from all work sta鐃ons in your o鍖ce DOCUMENT SECURITY: Extremely 鍖exible user and group based security along with many system level rights .User and Folder based Ownership Overrides allow administrators to retain ownership of documents for speci鍖ed users or folders. Separate export rights prevent unauthorized export of informa鐃on out of system. Use of DRM (Digital Rights Management) to secure Documents. ACTIVE DIRECTORY INTEGRATION: Integra鐃onwithMicroso鐃Ac鐃veDirectoryallowsuserstologintoDocs-vaultusing their Windows login name and password elimina鐃ng the need for remembering separate passwords. BUILT-IN REPORTS: Powerful built-in reports are available for Administrator to get insight and useful data related to documents, users and other important business processes. WORKFLOW: Replicate your document centric business processes to make them more streamlined,more accurate and less 鐃me consuming. Automate repeatable processes like account payable, leave applica鐃ons, order processing, purchase authoriza鐃ons, etc WORKFLOW HIERARCHY MANAGEMENT : Manage documents viewing and edi鐃ng rights, according to the hierarchy followed in your organis鐃on . Add / Remove members in the departments for managing workfow in the organisa鐃on . DOCUMENT RELATIONS: Users can set many-to-many rela鐃ons between documents. Document Rela鐃ons allowgroupingandeasyaccessofdocuments鍖ledindi鍖erentloca鐃onsthroughout the Repository. RECORDS RETENTION MODULE: Create reten鐃on policies for di鍖erent types of documents and dispose them in accordance with local laws and industry standards. Manage the en鐃re life cycle of physical records and digital documents from its safe storage, classi鍖ca鐃on, circula鐃on to its 鍖nal authorized disposi鐃on. PERSONAL USER WORKSPACES: Quickly access your recently accessed, checked out, imported and created documents as well as your favorite 鍖les and folders. DOCUMENT PREVIEWS: Preview contents of all common 鍖le formats (Word, Excel, Emails, Ti鍖, PDF, images, Audio, Video) without their na鐃ve applica鐃ons BUILT-IN REPORTS : Powerful built-in reports are available for Administrator to get insight and useful data related to documents, users and other important business processes. 息 CR2 Technologies Ltd., 2010. All rights reserved. docManagerTM is registered trademark of CR2 Technologies Ltd. All the logo & trademarks used are property of their respec鐃ve owners. Speci鍖ca鐃ons are subject to change without prior no鐃ce. CR2 Technologies Ltd., www.cr2.in | docmanager@cr2.in

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Document Management System - docManager

  • 2. In this mordern era, managing documents is as important as managing employees and projects . It usually happens that organiza鐃ons are loaded with paperworks and documents and this is when they face the major issues to search the relevant documents when required . Organiza鐃ons also need to maintain some con鍖den鐃ality for, which document can be viewed by which person and further what are his/her rights to share those documents with others . These all fun鐃ons become cumbersome , when done physically . docManager is a Document Management System (a digital pla鐃orm which manages all types of documents & makes your o鍖ce PAPERLESS), used to create, store, track, share, archive & manage the pile of documents. It comprises of keeping version control of documents & track history about the document modi鍖ca鐃ons. docManager Sta鐃s鐃cs by Gartner Group : Most o鍖ce workers lose up to 500 hours a year, looking for documents. On average, professionals spend 50% of their 鐃me looking for informa鐃on. The average organiza鐃on: - Spends $20 in labor to 鍖le each document. - Spends $120 in labor 鍖nding each mis鍖led document. - Loses 1 out of every 20 documents. - Spends 25 hours re-crea鐃ng each lost document The solu鐃on for above is docManager with following features: STORAGE LOCATION: The documents can be stored centrally in a systema鐃c way, so that it can be retrieved whenever required. CHECK-IN / CHECK-OUT: This helps in Version Controlling the documents during simultaneous update. LOCKING / UNLOCKING: This Locks the document access for the other user but will be viewed by the owner. ANNOTATION: - Tagging the Document - Commen鐃ng the Document - Email No鐃緒ca鐃on - Stamps & Signature SEARCH: Find documents and 鍖les in seconds. SHARE: Allow more than one user to view the documents at same 鐃me VERSION CONTROL: Version control gives you the ability to manage document change and revision. done for par鐃cular documents. AUDIT: Verify who viewed and made updates to the documents. ARCHIVING: Automa鐃cally archive the documents which are not in use a鐃er its expira鐃on. DOCUMENT CAPTURE & MANAGEMENT: Centralize paper documents & electronic 鍖les and access them with one familiar interface from all work sta鐃ons in your o鍖ce DOCUMENT SECURITY: Extremely 鍖exible user and group based security along with many system level rights .User and Folder based Ownership Overrides allow administrators to retain ownership of documents for speci鍖ed users or folders. Separate export rights prevent unauthorized export of informa鐃on out of system. Use of DRM (Digital Rights Management) to secure Documents. ACTIVE DIRECTORY INTEGRATION: Integra鐃onwithMicroso鐃Ac鐃veDirectoryallowsuserstologintoDocs-vaultusing their Windows login name and password elimina鐃ng the need for remembering separate passwords. BUILT-IN REPORTS: Powerful built-in reports are available for Administrator to get insight and useful data related to documents, users and other important business processes. WORKFLOW: Replicate your document centric business processes to make them more streamlined,more accurate and less 鐃me consuming. Automate repeatable processes like account payable, leave applica鐃ons, order processing, purchase authoriza鐃ons, etc WORKFLOW HIERARCHY MANAGEMENT : Manage documents viewing and edi鐃ng rights, according to the hierarchy followed in your organis鐃on . Add / Remove members in the departments for managing workfow in the organisa鐃on . DOCUMENT RELATIONS: Users can set many-to-many rela鐃ons between documents. Document Rela鐃ons allowgroupingandeasyaccessofdocuments鍖ledindi鍖erentloca鐃onsthroughout the Repository. RECORDS RETENTION MODULE: Create reten鐃on policies for di鍖erent types of documents and dispose them in accordance with local laws and industry standards. Manage the en鐃re life cycle of physical records and digital documents from its safe storage, classi鍖ca鐃on, circula鐃on to its 鍖nal authorized disposi鐃on. PERSONAL USER WORKSPACES: Quickly access your recently accessed, checked out, imported and created documents as well as your favorite 鍖les and folders. DOCUMENT PREVIEWS: Preview contents of all common 鍖le formats (Word, Excel, Emails, Ti鍖, PDF, images, Audio, Video) without their na鐃ve applica鐃ons BUILT-IN REPORTS : Powerful built-in reports are available for Administrator to get insight and useful data related to documents, users and other important business processes. 息 CR2 Technologies Ltd., 2010. All rights reserved. docManagerTM is registered trademark of CR2 Technologies Ltd. All the logo & trademarks used are property of their respec鐃ve owners. Speci鍖ca鐃ons are subject to change without prior no鐃ce. CR2 Technologies Ltd., www.cr2.in | docmanager@cr2.in