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San Francisco Bay Area United States

Executive Assistant to EVP and Chief Infrastructure Officer

Advertising / Marketing / PR

24/7 support of chief infrastructure officer in a variety of administrative tasks, including but not limited to: complex calendaring, scheduling departmental meetings, preparing presentations, screening incoming calls, emails and correspondence, and responding independently when possible. Proactively prepares executives in advance of all global travel. Prepares travel documents and processes visa applications when necessary. Analyzes flight options to minimize travel time. Sets international and bi-coastal meetings on behalf of executives, while minding the challenges and intricacy of working across multiple time zones. Manages program budgets and expenses, and processes expense reports ...