Clearance #4743
- 1. Clearance #4743 Title: Administrative: Video Conferencing Equipment (To comment, please click inside the red box) Memorandum To:Clearance Reviewers From:Andrea Calloway, Chief of Professional Development and Quality Services Regarding:Video Conferencing Equipment Date:June 6, 2001 ______________________________________________________________________________ This policy is drafted in order to outline the policy for the use of State-owned video conferencing equipment by for-profit businesses. Should you have any questions, please contact me at 614-752-9227.
- 2. Ohio Department of Job and Family Services 150 East Gay Street, 18th Floor Columbus, Ohio 43232 Directive Title: Video Conferencing Equipment Policy letter 1/2000 To: General Distribution From: Greg Moody, Interim Director Ohio Department of Job and Family Services Subject: Use of Video Conferencing Equipment by For-Profit Private Sector Purpose The following policy is being provided to county staff and general distribution to outline the policy for the use of State-owned video conferencing equipment by for-profit businesses. Effective Date December 1, 2000 Background Several requests were received from local businesses to the CDJFS to use the State-owned video conferencing equipment. After legal research and past practices were evaluated, it is decided that this is an acceptable practice. More detailed policy and rules are provided in this policy letter. Policy Statement A. Video conferencing equipment may be utilized by for-profit private sector for a fee. • A State-approved application for use will be completed and submitted at least 10 days prior to the scheduled event. • If questions arise regarding the use of the equipment, the Director, or their designee, has final approval. • All written applications must be submitted to: ODJFS, 150 E. Gay Street, 18th Floor, Columbus, Ohio 43232. • All State-owned video conferencing equipment must be used at a State-approved location. No business will be permitted to remove any equipment from the location. Page 1
- 3. B. The use must tie to the mission/vision of the Ohio Department of Job and Family Services. • The Vision Statement spelled out “ODJFS, through state and local partnerships, will be the nation’s premier family support and workforce development system contributing to skilled, healthy Ohioans, successful businesses and strong communities.” C The application must clearly demonstrate how the use of the video conferencing equipment correlates to the mission/vision statement of ODJFS. An appropriate use may be, but is not limited to, the following: hiring new employees; retaining existing employees; skills development; relocating the business C Video conferencing equipment shall not be used to assist in conducting the day-to-day business operations of the employer. $ If questions arise regarding the nature of the meeting and it’s appropriateness, the Director, or their designee, has final approval. E. A fee will be charged to for-profit private sector for the use of State-owned video conferencing equipment. • For-profit private sector will be charged an hourly rate of $75.00 for video conferencing activities. • The Ohio Department of Job and Family Services will invoice the for-profit private sector employer or entity, who will in turn have 30 days from invoice to submit payment. Action Required At locations where State-owned video equipment is located, employees responsible for the equipment, must ensure that the policy in this document is adhered to by all effected parties. Page 2