Deposit operation
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This document outlines internal control procedures and treasury cash management guidelines for deposit operations. It aims to prevent losses, reworks, and improve efficiency. Key points include: sending a daily abstract/cash count to the 3rd floor via soft copy; scanning deposit slips and sending to the 3rd floor immediately after bank deposits; remitting weekly collections of PC VAT and IF the following week; and any discrepancies or late reports will be subject to audit and may result in disciplinary action.
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Deposit operation
- 1. DEPOSITDEPOSIT OPERATIONOPERATION Memorandum Circular On Internal Control Procedures And Treasury Cash Management Guidelines
- 2. Problems Arising:Problems Arising: Late reporting on daily collection. Lapping and kitting on deposits. Defalcation and Malversation of company funds.
- 4. What to do.What to do. A soft copy daily abstract/cash count/proofsheet must be sent to BPI 3rd flr daily. Deposit slip must be sent thru scan email to BPI 3rd floor immediately after bank deposit. (please refer to MC 2010-09)
- 5. Hard copies of abstract will sent immediately to BPI 3rd flr. On the next pouching schedule. Collection for the day must be deposited intact immediately the next banking day to SBU bank accounts.
- 6. Collection must be tallies with the abstract and the deposit slips. (vice versa) Collection of PC VAT and IF for the week shall be remitted the following week to MILII.
- 7. A/R Assistant- prepare the summary for the week. A/P Assistant disburse the collection payable to MLII. ACFC- check the remittance to MLII.
- 8. Any discrepancy will be subject for audit. Any late reports should be reported as red flag of anomaly in the SBU/individuals. Any failure to do shall compel the management to take necessary action in accordance to our Code of Conduct and Discipline.