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Tips for Your CIRs

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The document provides examples of right and wrong ways to write descriptions in police reports. Some key points include: using consistent listing styles, capitalizing only proper nouns in lists, using correct terminology like "fingerprints" instead of "finger prints", and ensuring rights and locations are written accurately. Photograph types should also be described precisely rather than using outdated terms like "Polaroid".

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Tips for Your CIRs
? When you create a list, you should have it uniform in terms of listings nouns, actions, etc.
? I took photographs of the following: ? 2 photographs of the broken window where the suspect entered ? Three photographs of the desk with the broken lock and 1 of the latex glove left on the floor ? I took photographs of the following: ? Two photographs of the broken window where the suspect entered ? Three photographs of the desk with the broken lock ? One photograph of the latex glove left on the floor
? Wrong – 1. Four Digital Photograph Print- Outs ? Right – Four digital photograph print-outs
? Only capitalize proper nouns. In terms of lists, this is usually just the correct names of forms.
? Wrong – ? 1. Two Digital Photograph Print-Outs ? 2. Copy of MSP Form 62 ? Right ? 1. Two digital photograph print-outs ? 2. Copy of MSP Form 62
? Wrong – I dusted the two bags of Doritos for finger prints but no prints were recovered. ? Right – I dusted the two bags of Doritos for fingerprints but no prints were recovered.
? Wrong – The victim has been made aware of his right and the case status. ? Right – The victim has been made aware of his rights and the case status.
? Wrong – Six Polaroid photographs ? Right – Six instant photographs ? Right – Six digital photographs
? Wrong – Fingerprints on gas pump were made for identification purposes. ? Right – Fingerprints were lifted from the gas pump for identification purposes.
? Wrong – Each and all events occurred in Carroll County. ? Right – All events occurred in Carroll County, Maryland.
? Wrong – The Capitol Wireless Integrated Network that is installed into our patrol laptops allows police officers to load pictures from the driver’s license, I brought up the picture of the suspect, Mr. Johnson, and it was confirmed that he was the man that committed the theft by the victim and witness. ? Right – I brought up the picture of the suspect, Mr. Johnson, on my laptop, and both the victim and witness confirmed that Mr. Johnson was the man who committed the theft.

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Tips for Your CIRs

  • 2. ? When you create a list, you should have it uniform in terms of listings nouns, actions, etc.
  • 3. ? I took photographs of the following: ? 2 photographs of the broken window where the suspect entered ? Three photographs of the desk with the broken lock and 1 of the latex glove left on the floor ? I took photographs of the following: ? Two photographs of the broken window where the suspect entered ? Three photographs of the desk with the broken lock ? One photograph of the latex glove left on the floor
  • 4. ? Wrong – 1. Four Digital Photograph Print- Outs ? Right – Four digital photograph print-outs
  • 5. ? Only capitalize proper nouns. In terms of lists, this is usually just the correct names of forms.
  • 6. ? Wrong – ? 1. Two Digital Photograph Print-Outs ? 2. Copy of MSP Form 62 ? Right ? 1. Two digital photograph print-outs ? 2. Copy of MSP Form 62
  • 7. ? Wrong – I dusted the two bags of Doritos for finger prints but no prints were recovered. ? Right – I dusted the two bags of Doritos for fingerprints but no prints were recovered.
  • 8. ? Wrong – The victim has been made aware of his right and the case status. ? Right – The victim has been made aware of his rights and the case status.
  • 9. ? Wrong – Six Polaroid photographs ? Right – Six instant photographs ? Right – Six digital photographs
  • 10. ? Wrong – Fingerprints on gas pump were made for identification purposes. ? Right – Fingerprints were lifted from the gas pump for identification purposes.
  • 11. ? Wrong – Each and all events occurred in Carroll County. ? Right – All events occurred in Carroll County, Maryland.
  • 12. ? Wrong – The Capitol Wireless Integrated Network that is installed into our patrol laptops allows police officers to load pictures from the driver’s license, I brought up the picture of the suspect, Mr. Johnson, and it was confirmed that he was the man that committed the theft by the victim and witness. ? Right – I brought up the picture of the suspect, Mr. Johnson, on my laptop, and both the victim and witness confirmed that Mr. Johnson was the man who committed the theft.