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Transfer Credit Articulation Database Project Overview

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Kristian Lopez
Kristian Lopez

This document provides an overview of the goals and progress of developing a transfer credit articulation database at the University of Illinois at Chicago (UIC). The goals are to promote consistency in transfer credit decisions, maintain records of decision-makers, and streamline the articulation review process. The database currently houses course, articulation, student and institution data. Phase I involves designing the database structure and report prototypes. Next steps include gathering feedback, identifying remaining Phase I items, and planning future phases.

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Preliminary Project Overview Transfer Credit Articulation Database Kristian D. Lopez, Program and Policy Analyst Office of Transfer Articulation and Degree Audit February 12, 2015
Goals and Highlights
Goals Support UIC students and colleges by promoting consistency and equity in the determination of official UIC transfer credit articulation decisions. Maintain a record of the UIC articulation decision-makers and a history of their official UIC transfer credit articulation decisions. Streamline the mining, analysis and distribution of the data needed to facilitate the articulation review process. Provide a resource from which reports on university-wide transfer credit articulation activities can be developed.
Highlights A relational database for internal use by TADA staff is currently being developed using Access. The database supports importing and exporting of data (both manual and semi-automated) to and from various sources (i.e. Toad, Excel, etc.). The database streamlines the process of generating articulation review reports for the various colleges at UIC. The current articulation process at UIC emphasizes coordinating the articulation review of courses earned at regionally accredited institutions within the United States.
Phase I: Progress to Date
Phase I: Tables Phase I currently emphasizes preliminary design of the database structure, objects and articulation review report prototypes. Tables house course, articulation, student and institution data from DARS (via Toad), Banner (via Web Intelligence) and the Transfer Evaluation System (TES).
Phase I: Queries Queries retrieve and dissect the data that is housed in the tables. This includes: Appending new records to the tables and updating existing records. Identifying specific records for inclusion or exclusion in a report or analysis.
Phase I: Forms Forms facilitate user interaction with the database, such as manual entry of articulation decision and course description data.
Phase I: Articulation Review Report Prototype Courses that require articulation review can be exported from the database and saved as an Excel spreadsheet for distribution to a UIC college.
Phase I: Articulation Review Report Prototype Colleges can recommend articulation to a specific UIC course equivalency. Drop-down menus enable selection of an official UIC articulation from a list of available pseudonyms, including the General Education categories.
Next Steps
Next Steps Seek feedback from internal and external partners on the project goals, scope and deliverables. Identify remaining action items for Phase I. Set scope and action items for upcoming project phases. Continue testing and development. Wish-list items?

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Transfer Credit Articulation Database Project Overview

  • 1. Preliminary Project Overview Transfer Credit Articulation Database Kristian D. Lopez, Program and Policy Analyst Office of Transfer Articulation and Degree Audit February 12, 2015
  • 3. Goals Support UIC students and colleges by promoting consistency and equity in the determination of official UIC transfer credit articulation decisions. Maintain a record of the UIC articulation decision-makers and a history of their official UIC transfer credit articulation decisions. Streamline the mining, analysis and distribution of the data needed to facilitate the articulation review process. Provide a resource from which reports on university-wide transfer credit articulation activities can be developed.
  • 4. Highlights A relational database for internal use by TADA staff is currently being developed using Access. The database supports importing and exporting of data (both manual and semi-automated) to and from various sources (i.e. Toad, Excel, etc.). The database streamlines the process of generating articulation review reports for the various colleges at UIC. The current articulation process at UIC emphasizes coordinating the articulation review of courses earned at regionally accredited institutions within the United States.
  • 6. Phase I: Tables Phase I currently emphasizes preliminary design of the database structure, objects and articulation review report prototypes. Tables house course, articulation, student and institution data from DARS (via Toad), Banner (via Web Intelligence) and the Transfer Evaluation System (TES).
  • 7. Phase I: Queries Queries retrieve and dissect the data that is housed in the tables. This includes: Appending new records to the tables and updating existing records. Identifying specific records for inclusion or exclusion in a report or analysis.
  • 8. Phase I: Forms Forms facilitate user interaction with the database, such as manual entry of articulation decision and course description data.
  • 9. Phase I: Articulation Review Report Prototype Courses that require articulation review can be exported from the database and saved as an Excel spreadsheet for distribution to a UIC college.
  • 10. Phase I: Articulation Review Report Prototype Colleges can recommend articulation to a specific UIC course equivalency. Drop-down menus enable selection of an official UIC articulation from a list of available pseudonyms, including the General Education categories.
  • 12. Next Steps Seek feedback from internal and external partners on the project goals, scope and deliverables. Identify remaining action items for Phase I. Set scope and action items for upcoming project phases. Continue testing and development. Wish-list items?