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L livingston realawardspresentation

Layne Livingston
Layne Livingston

Layne Livingston organized a medieval festival fundraiser to raise money for the Elm Street Cultural Arts Village (ESCAV) and involve the Teen Actors Guild (TAG). The festival included medieval-themed games, crafts, and performances. TAG members took on leadership roles to plan advertising, decorations, food, and activities. On the day of the event, the parking lot was transformed into a medieval village. The fundraiser was a success, with many families attending and donations exceeding costs. Layne gained experience in event planning, budgeting, and leadership.

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Layne Livingston
Defining the Direction If you can dream it, you can do it! Walt Disney Every great idea starts with brainstorming. I began with the Teen Actors Guild* executive board and shared my passion and excitement for this fundraising event for Elm Street Cultural Arts Village (ESCAV) and they caught the vision! A Medieval Festival was a perfect choice because it would allow us to include the members of the Teen Actors Guild*, showcase the theaters beautiful costumes and introduce visitors to the shows, classes and camps offered for children at the Elm Street Theater. All while achieving the ultimate goal of raising funds for ESCAV! (*Middle and High School drama club at Elm Street Community Theater)
Event Overview Our overall goal was to raise awareness of the many camps, classes, and shows for children at the Elm Street Cultural Arts Village. The festival was designed to be a family friendly event and to engage the Teen Actors Guild* in serving the community. We wanted to raise money for the Teen Actors Guild at ESCAV in order to fund future events and drama camp scholarships for kids. * (TAG) middle and high school drama club at Elm Street Community Theatre
Money, Shillings, Cash! Deciding on ticket prices was a difficult part of the festival. We could not charge more than a large family could afford, but we had to be sure that our costs were covered allowing for a profit. Each child was given a burlap bag of gold coins, used to purchase a chance at a game or a craft. We had to figure out how many coins were the value of admission, but wanted to ensure each child would have enough to participate in everything. We settled on $7 admission for a bag of 7 coins. Adults were admitted for free. We had to seek sponsors to cover our upfront costs such as decorations, food, and supplies. One sponsor provided $500 cash as well as a public address system for announcements. Another sponsor provided tents and tables for free. Our food coordinator organized food donations to sell in our tavern.
Organizing Funds Supplies Budget Donations Craft supplies $200.00 Donated food 0.00 Free Food for Tavern 150.00 Sound System 0.00 Free Booth Decorations 100.00 Tent rentals 0.00 Free Poster Printing 50.00 Total Cost/Cash Sponsor $500.00 $500.00
Advertising Posters, designed free by a local artist, placed throughout the community Ad in theatres playbills Ad submitted to theatres website and Facebook Local magazines and papers carried the ad for free Sent a costumed TAG member with large poster and handouts to walk through StreetFest (monthly Woodstock event) Sword fight demonstration in high traffic area TAG members distributing flyers Cardboard castle displayed in lobby with poster (Raffled at festival)
Casting the Crew Preparing for the festival took many months of gathering supplies, cutting out crafts, making decorations, regulating the budget, and rehearsing. Work Nights: I organized a calendar so that each week TAG members could come to prepare crafts or decorations Team Leaders: Each member of the TAG executive board was responsible portions of the festival. Director Layne Director Budget Coordinator Advertising/Marketing Costumes Food Training Knights & Princesses Live Action sketches in square Craft Booths Ticket Booth Decorating
The Schedule It took me a few days to make a flawless schedule, but having one took a huge burden off my shoulders. By creating the schedule, it helped the festival flow better and ensured that everyone had a job to do. It also prevented an overflow of workers at one station and a lack of workers at another.
Training the Crew Taking the time to write out craft instructions and provide the team with their own copy helped keep me stay organized. This assured that all questions would be handled before hand and everyone had something to reference if they forgot instructions. A productive and knowledgeable team is a sign of good leadership..
Playing the Parts Several TAG members portrayed real characters from Medieval Times. A fool runs through the crowd after stealing the Kings crown. Once captured, he endures a soaking at the sponge toss both where the children punish him for his crime. Wanted posters of a female thief surround the town square and when spotted by a child, she is arrested by the sheriff and carried away. Robin Hood and the Sheriff of Nottingham engage in an authentically staged sword fight for all to see. A May Pole dance is held several times during the day and the girls are taught the dance at Princess Training! Rehearsal were scheduled frequently to make adjustments and keep the actors in shape.
Knights, Princesses & Sword Fights Knight training with real wooden swords and a knighting ceremony. Princess training including costumes and crowns Robin Hoods authentic theatrical sword fight - .
Crafts and Games Making a Knights shield Corn Hole Toss Face painting Sand Art
The End On the big day, I arrived at the location early to insure a smooth setup. Within one hour, we turned the parking lot into a Medieval Village. People arrived nonstop for hours, informing me that our advertising was successful. The children left with smiles on their faces and armed with crafts, balloons, and certificates of Knightship or Princess signed by the King. I received many Thank Yous from grateful parents. It had been overwhelming to prepare this event, and lots of unexpected surprises had to be dealt with and overcome. But the TAG members enjoyed themselves as much as the children, and we all learned a great deal about organizing, budgeting and working together. I learned an enormous amount about management and leadership while keeping a close eye on costs and customers. This experience showed me that like Walt Disney, if I can dream it, I can do it!

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L livingston realawardspresentation

  • 2. Defining the Direction If you can dream it, you can do it! Walt Disney Every great idea starts with brainstorming. I began with the Teen Actors Guild* executive board and shared my passion and excitement for this fundraising event for Elm Street Cultural Arts Village (ESCAV) and they caught the vision! A Medieval Festival was a perfect choice because it would allow us to include the members of the Teen Actors Guild*, showcase the theaters beautiful costumes and introduce visitors to the shows, classes and camps offered for children at the Elm Street Theater. All while achieving the ultimate goal of raising funds for ESCAV! (*Middle and High School drama club at Elm Street Community Theater)
  • 3. Event Overview Our overall goal was to raise awareness of the many camps, classes, and shows for children at the Elm Street Cultural Arts Village. The festival was designed to be a family friendly event and to engage the Teen Actors Guild* in serving the community. We wanted to raise money for the Teen Actors Guild at ESCAV in order to fund future events and drama camp scholarships for kids. * (TAG) middle and high school drama club at Elm Street Community Theatre
  • 4. Money, Shillings, Cash! Deciding on ticket prices was a difficult part of the festival. We could not charge more than a large family could afford, but we had to be sure that our costs were covered allowing for a profit. Each child was given a burlap bag of gold coins, used to purchase a chance at a game or a craft. We had to figure out how many coins were the value of admission, but wanted to ensure each child would have enough to participate in everything. We settled on $7 admission for a bag of 7 coins. Adults were admitted for free. We had to seek sponsors to cover our upfront costs such as decorations, food, and supplies. One sponsor provided $500 cash as well as a public address system for announcements. Another sponsor provided tents and tables for free. Our food coordinator organized food donations to sell in our tavern.
  • 5. Organizing Funds Supplies Budget Donations Craft supplies $200.00 Donated food 0.00 Free Food for Tavern 150.00 Sound System 0.00 Free Booth Decorations 100.00 Tent rentals 0.00 Free Poster Printing 50.00 Total Cost/Cash Sponsor $500.00 $500.00
  • 6. Advertising Posters, designed free by a local artist, placed throughout the community Ad in theatres playbills Ad submitted to theatres website and Facebook Local magazines and papers carried the ad for free Sent a costumed TAG member with large poster and handouts to walk through StreetFest (monthly Woodstock event) Sword fight demonstration in high traffic area TAG members distributing flyers Cardboard castle displayed in lobby with poster (Raffled at festival)
  • 7. Casting the Crew Preparing for the festival took many months of gathering supplies, cutting out crafts, making decorations, regulating the budget, and rehearsing. Work Nights: I organized a calendar so that each week TAG members could come to prepare crafts or decorations Team Leaders: Each member of the TAG executive board was responsible portions of the festival. Director Layne Director Budget Coordinator Advertising/Marketing Costumes Food Training Knights & Princesses Live Action sketches in square Craft Booths Ticket Booth Decorating
  • 8. The Schedule It took me a few days to make a flawless schedule, but having one took a huge burden off my shoulders. By creating the schedule, it helped the festival flow better and ensured that everyone had a job to do. It also prevented an overflow of workers at one station and a lack of workers at another.
  • 9. Training the Crew Taking the time to write out craft instructions and provide the team with their own copy helped keep me stay organized. This assured that all questions would be handled before hand and everyone had something to reference if they forgot instructions. A productive and knowledgeable team is a sign of good leadership..
  • 10. Playing the Parts Several TAG members portrayed real characters from Medieval Times. A fool runs through the crowd after stealing the Kings crown. Once captured, he endures a soaking at the sponge toss both where the children punish him for his crime. Wanted posters of a female thief surround the town square and when spotted by a child, she is arrested by the sheriff and carried away. Robin Hood and the Sheriff of Nottingham engage in an authentically staged sword fight for all to see. A May Pole dance is held several times during the day and the girls are taught the dance at Princess Training! Rehearsal were scheduled frequently to make adjustments and keep the actors in shape.
  • 11. Knights, Princesses & Sword Fights Knight training with real wooden swords and a knighting ceremony. Princess training including costumes and crowns Robin Hoods authentic theatrical sword fight - .
  • 12. Crafts and Games Making a Knights shield Corn Hole Toss Face painting Sand Art
  • 13. The End On the big day, I arrived at the location early to insure a smooth setup. Within one hour, we turned the parking lot into a Medieval Village. People arrived nonstop for hours, informing me that our advertising was successful. The children left with smiles on their faces and armed with crafts, balloons, and certificates of Knightship or Princess signed by the King. I received many Thank Yous from grateful parents. It had been overwhelming to prepare this event, and lots of unexpected surprises had to be dealt with and overcome. But the TAG members enjoyed themselves as much as the children, and we all learned a great deal about organizing, budgeting and working together. I learned an enormous amount about management and leadership while keeping a close eye on costs and customers. This experience showed me that like Walt Disney, if I can dream it, I can do it!