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Purchasing

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magdy abdelghany

The document discusses laboratory purchasing, including categories of purchasing (capital supplies, operational supplies, services), types of items purchased (common items, items unique to the lab), and factors to consider for different purchase types. Operational supplies are usually purchased centrally to maximize inventory control and buying power. Capital items require evaluation of applicability, quality, and value. Services can be purchased through contractual agreements for regular needs or time and material arrangements for infrequent jobs.

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The University of Dammam School of Applied medical Sciences Department of Medical Laboratory Technology Lab Management Course
Lab. PurchasingLab. Purchasing Presenter:Presenter: Dr/ Magdy KorashyDr/ Magdy Korashy
IntroductionIntroduction Purchasing is not only buying something,Purchasing is not only buying something, but also involve:but also involve: ? Determine the needDetermine the need ? Evaluate product according our needEvaluate product according our need ? Buying the productBuying the product
Categories of PurchasingCategories of Purchasing orderorder ? Capital suppliesCapital supplies ? OperationalOperational ? servicesservices
It is either:It is either: ? Common itemsCommon items ? Items Unique to the labItems Unique to the lab Operational supplyOperational supply
? Usually purchased by the centralUsually purchased by the central purchase room.purchase room. ? This maximize:This maximize: inventory controlinventory control Stock rotationStock rotation Buying powerBuying power i.e. products are boughti.e. products are bought cheapercheaper Common itemsCommon items
ExampleExample ? Copier/ printer paperCopier/ printer paper Bought cheaper if your purchase isBought cheaper if your purchase is considered as a guaranteed sale orconsidered as a guaranteed sale or ? If you buy in bulkIf you buy in bulk
Items Unique to the labItems Unique to the lab ? This also could be purchased cheaper ifThis also could be purchased cheaper if you able to provide your annual needyou able to provide your annual need ? place a biding to suppliers for yourplace a biding to suppliers for your needsneeds ? Knowledge is power i.e. manufacturingKnowledge is power i.e. manufacturing variantsvariants
ExampleExample ? Manager of clinical chemistry lab canManager of clinical chemistry lab can decide on which manufacturer to buydecide on which manufacturer to buy according to your report with regarding theaccording to your report with regarding the itemitem performanceperformance,, technical supporttechnical support provided.provided. ? Then, the manager negotiate with theThen, the manager negotiate with the supplier to get the best offer for thissupplier to get the best offer for this product i.e. cheaper price, continuousproduct i.e. cheaper price, continuous technical support, product replacement,¡­.technical support, product replacement,¡­.
? Any itemAny item >> value of money and has avalue of money and has a useful time expectency.useful time expectency. ? Capital item (Asset) depreciation:Capital item (Asset) depreciation: Measure the loss in value over time.Measure the loss in value over time. Capital suppliesCapital supplies
Evaluation of a capital itemEvaluation of a capital item This is done according to:This is done according to: ? ApplicabilityApplicability i.e. make decision based oni.e. make decision based on need not want.need not want. ? QualityQuality (you get what you paid for) EX.(you get what you paid for) EX. Microtome knivesMicrotome knives ? ValueValue (How much you get for that price) i.e.(How much you get for that price) i.e. length of use, warranty, services availability,length of use, warranty, services availability, services costs, manufacturer co-operation,¡­.services costs, manufacturer co-operation,¡­.
Offer Varieties for capital purchaseOffer Varieties for capital purchase ? Cash purchaseCash purchase: equipment > 5 yrs: equipment > 5 yrs i.e. microscope, refrigerators, slide stainersi.e. microscope, refrigerators, slide stainers ? Equipment leaseEquipment lease: open system with several: open system with several reagent manufacturerreagent manufacturer ? Reagent rentalReagent rental: the cost of equipment use is: the cost of equipment use is calculated into the reagent costcalculated into the reagent cost
? Nothing is freeNothing is free ? Services account for many purchases.Services account for many purchases. ? Purchased services are those servicesPurchased services are those services provided to our business by others forprovided to our business by others for which we pay fees. EX. Maintenance,which we pay fees. EX. Maintenance, repairs, consultationsrepairs, consultations Services PurchaseServices Purchase
Types of Services purchaseTypes of Services purchase It is either:It is either: ? Contractual AgreementContractual Agreement ? Time and MaterialTime and Material
Contractual AgreementContractual Agreement ? Services needed on a regular basisServices needed on a regular basis ? Advantages:Advantages: Frequent services may be less expensiveFrequent services may be less expensive Peace of mind i.e. the burden on the vendor notPeace of mind i.e. the burden on the vendor not the ownerthe owner ? Example: any complex equipment on whichExample: any complex equipment on which you depend on day-to-dayyou depend on day-to-day
Time and materialTime and material ? Applied for any job you call the vendor toApplied for any job you call the vendor to perform, and then you pay for his travel,perform, and then you pay for his travel, labor, spare parts he used in the repair orlabor, spare parts he used in the repair or preventive maintenance.preventive maintenance. ? Advantage: Services on infrequent basis isAdvantage: Services on infrequent basis is less expensiveless expensive ? It is not only applied on equipment, but alsoIt is not only applied on equipment, but also consultation, lab referencing,..consultation, lab referencing,..

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Purchasing

  • 1. The University of Dammam School of Applied medical Sciences Department of Medical Laboratory Technology Lab Management Course
  • 3. IntroductionIntroduction Purchasing is not only buying something,Purchasing is not only buying something, but also involve:but also involve: ? Determine the needDetermine the need ? Evaluate product according our needEvaluate product according our need ? Buying the productBuying the product
  • 4. Categories of PurchasingCategories of Purchasing orderorder ? Capital suppliesCapital supplies ? OperationalOperational ? servicesservices
  • 5. It is either:It is either: ? Common itemsCommon items ? Items Unique to the labItems Unique to the lab Operational supplyOperational supply
  • 6. ? Usually purchased by the centralUsually purchased by the central purchase room.purchase room. ? This maximize:This maximize: inventory controlinventory control Stock rotationStock rotation Buying powerBuying power i.e. products are boughti.e. products are bought cheapercheaper Common itemsCommon items
  • 7. ExampleExample ? Copier/ printer paperCopier/ printer paper Bought cheaper if your purchase isBought cheaper if your purchase is considered as a guaranteed sale orconsidered as a guaranteed sale or ? If you buy in bulkIf you buy in bulk
  • 8. Items Unique to the labItems Unique to the lab ? This also could be purchased cheaper ifThis also could be purchased cheaper if you able to provide your annual needyou able to provide your annual need ? place a biding to suppliers for yourplace a biding to suppliers for your needsneeds ? Knowledge is power i.e. manufacturingKnowledge is power i.e. manufacturing variantsvariants
  • 9. ExampleExample ? Manager of clinical chemistry lab canManager of clinical chemistry lab can decide on which manufacturer to buydecide on which manufacturer to buy according to your report with regarding theaccording to your report with regarding the itemitem performanceperformance,, technical supporttechnical support provided.provided. ? Then, the manager negotiate with theThen, the manager negotiate with the supplier to get the best offer for thissupplier to get the best offer for this product i.e. cheaper price, continuousproduct i.e. cheaper price, continuous technical support, product replacement,¡­.technical support, product replacement,¡­.
  • 10. ? Any itemAny item >> value of money and has avalue of money and has a useful time expectency.useful time expectency. ? Capital item (Asset) depreciation:Capital item (Asset) depreciation: Measure the loss in value over time.Measure the loss in value over time. Capital suppliesCapital supplies
  • 11. Evaluation of a capital itemEvaluation of a capital item This is done according to:This is done according to: ? ApplicabilityApplicability i.e. make decision based oni.e. make decision based on need not want.need not want. ? QualityQuality (you get what you paid for) EX.(you get what you paid for) EX. Microtome knivesMicrotome knives ? ValueValue (How much you get for that price) i.e.(How much you get for that price) i.e. length of use, warranty, services availability,length of use, warranty, services availability, services costs, manufacturer co-operation,¡­.services costs, manufacturer co-operation,¡­.
  • 12. Offer Varieties for capital purchaseOffer Varieties for capital purchase ? Cash purchaseCash purchase: equipment > 5 yrs: equipment > 5 yrs i.e. microscope, refrigerators, slide stainersi.e. microscope, refrigerators, slide stainers ? Equipment leaseEquipment lease: open system with several: open system with several reagent manufacturerreagent manufacturer ? Reagent rentalReagent rental: the cost of equipment use is: the cost of equipment use is calculated into the reagent costcalculated into the reagent cost
  • 13. ? Nothing is freeNothing is free ? Services account for many purchases.Services account for many purchases. ? Purchased services are those servicesPurchased services are those services provided to our business by others forprovided to our business by others for which we pay fees. EX. Maintenance,which we pay fees. EX. Maintenance, repairs, consultationsrepairs, consultations Services PurchaseServices Purchase
  • 14. Types of Services purchaseTypes of Services purchase It is either:It is either: ? Contractual AgreementContractual Agreement ? Time and MaterialTime and Material
  • 15. Contractual AgreementContractual Agreement ? Services needed on a regular basisServices needed on a regular basis ? Advantages:Advantages: Frequent services may be less expensiveFrequent services may be less expensive Peace of mind i.e. the burden on the vendor notPeace of mind i.e. the burden on the vendor not the ownerthe owner ? Example: any complex equipment on whichExample: any complex equipment on which you depend on day-to-dayyou depend on day-to-day
  • 16. Time and materialTime and material ? Applied for any job you call the vendor toApplied for any job you call the vendor to perform, and then you pay for his travel,perform, and then you pay for his travel, labor, spare parts he used in the repair orlabor, spare parts he used in the repair or preventive maintenance.preventive maintenance. ? Advantage: Services on infrequent basis isAdvantage: Services on infrequent basis is less expensiveless expensive ? It is not only applied on equipment, but alsoIt is not only applied on equipment, but also consultation, lab referencing,..consultation, lab referencing,..