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Open Idea Development & Team Formation

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Maninder Kahlon

Opening up the path between an initial idea to submission for review promises to improve final proposals and their supporting teams. This presentation summarizes status of current experiments at UCSF in biomedicine.

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Clinical and Translational Science Institute / CTSI at the University of California, San Francisco Enabling new models of pre-competitive collaboration in proposal development and team creation
Context The Internet allows for new ways to access a wider set of individuals and enable their contributions to various activities Explicit Implicit
Crowdsourcing Most current approaches fall under the category: Crowdsourcing Crowdsourcing = Outsourcing tasks or challenges to the broadest possible community, mediated by the Internet
Crowdsourcing to improve proposals Old New? RFP RFP Pre-reviews? Add collaborators? Improve submission? Remove redundant submission? Review Review
Open Proposal Could we get a wider set of individuals to help improve ideas online and/or join teams they may not have otherwise?
Open Proposal a process and online tool that enables broad collaboration in proposal development and team creation
Open Proposal General Process: Announce Deadline #1 Deadline #2 Decision Request for Submit Comment, joi Selected Proposals proposal n teams proposals online in an announced Revise Open Forum proposal for final version No new proposals Broadest possible community submits proposals Broadest possible community comments on proposals and joins Commenting open Proposals reviewed internally teams SUBMISSION PHASE IMPROVEMENT PHASE REVIEW PHASE
Open Proposal - Example CTSI Pilot Awards to Improve the Conduct of Research (Feb-Apr 2012) Eligibility: All faculty and staff at UCSF Campus Coordination: RFP coordinated with UCSFs umbrella intramural funding organization, RAP. Promotion: Promoted via RAP and independently through multiple channels Review Process: Managed by CTSI
CTSI Pilot Awards: An Open Proposal RFP Three Phases Submission Phase: 5 weeks Improvement Phase: 2 weeks Internal Review: 2 weeks
CTSI Pilot Awards: An Open Proposal RFP Submission (~5 weeks) Applicants submit idea online with opportunity to receive input (via on- and/or off-line commenting) look for collaborators CTSI board members and program directors review and make connections where possible
CTSI Pilot Awards: An Open Proposal RFP Submission (~5 weeks) contd Proposal submission = simple, online, one-page format including Rationale Plan Criteria and metrics for success Approximate cost and brief justification List of collaborators
CTSI Pilot Awards: An Open Proposal RFP Improvement (2 weeks) Applicants and community browse proposals & comment to improve indicate interest to collaborate CTSI board members review, comment & solicit input from experts in community Applicants review comments on their proposals & revise as needed required to post online constructive criticism on another proposal at least once
CTSI Pilot Awards: An Open Proposal RFP Internal Review (2 weeks) Initial review and scoring of proposals by board IDd those most likely to be funded Reached out to applicants with requests for additional information (e.g. budget) and proposed adjustments to proposals (e.g. scope, focus, partnerships) Compiled reviewer comments and applicant responses for final review/award identification
Open Proposal Basic Statistics 28 proposals submitted, 8 awarded 4 were from CTSI, 4 were not Total $ awarded is approximately $327K Award Range: $16,340 to $85,904 Average award: $43,411
Open Proposals How We Did
Open Proposal Succeeded in being interactive
Open Proposals Improved proposals Iteration and improvement of proposals based on comments Withdrawal: one applicant voluntarily withdrew after learning from a commenter about 2 resources already in existence that fulfilled the goal of the proposed resource!
Open Proposals How We Did Comment Author
Open Proposals What we learned about the process Need dedicated resource for forum management and monitoring Encouraging commenting, soliciting input, fielding questions, etc. More time needed with authors once proposals filtered for those most likely to be funded Recurring issue how to match proposers and ideas with the expertise they really need?
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Open Idea Development & Team Formation

  • 1. Clinical and Translational Science Institute / CTSI at the University of California, San Francisco Enabling new models of pre-competitive collaboration in proposal development and team creation
  • 2. Context The Internet allows for new ways to access a wider set of individuals and enable their contributions to various activities Explicit Implicit
  • 3. Crowdsourcing Most current approaches fall under the category: Crowdsourcing Crowdsourcing = Outsourcing tasks or challenges to the broadest possible community, mediated by the Internet
  • 4. Crowdsourcing to improve proposals Old New? RFP RFP Pre-reviews? Add collaborators? Improve submission? Remove redundant submission? Review Review
  • 5. Open Proposal Could we get a wider set of individuals to help improve ideas online and/or join teams they may not have otherwise?
  • 6. Open Proposal a process and online tool that enables broad collaboration in proposal development and team creation
  • 7. Open Proposal General Process: Announce Deadline #1 Deadline #2 Decision Request for Submit Comment, joi Selected Proposals proposal n teams proposals online in an announced Revise Open Forum proposal for final version No new proposals Broadest possible community submits proposals Broadest possible community comments on proposals and joins Commenting open Proposals reviewed internally teams SUBMISSION PHASE IMPROVEMENT PHASE REVIEW PHASE
  • 8. Open Proposal - Example CTSI Pilot Awards to Improve the Conduct of Research (Feb-Apr 2012) Eligibility: All faculty and staff at UCSF Campus Coordination: RFP coordinated with UCSFs umbrella intramural funding organization, RAP. Promotion: Promoted via RAP and independently through multiple channels Review Process: Managed by CTSI
  • 9. CTSI Pilot Awards: An Open Proposal RFP Three Phases Submission Phase: 5 weeks Improvement Phase: 2 weeks Internal Review: 2 weeks
  • 10. CTSI Pilot Awards: An Open Proposal RFP Submission (~5 weeks) Applicants submit idea online with opportunity to receive input (via on- and/or off-line commenting) look for collaborators CTSI board members and program directors review and make connections where possible
  • 11. CTSI Pilot Awards: An Open Proposal RFP Submission (~5 weeks) contd Proposal submission = simple, online, one-page format including Rationale Plan Criteria and metrics for success Approximate cost and brief justification List of collaborators
  • 12. CTSI Pilot Awards: An Open Proposal RFP Improvement (2 weeks) Applicants and community browse proposals & comment to improve indicate interest to collaborate CTSI board members review, comment & solicit input from experts in community Applicants review comments on their proposals & revise as needed required to post online constructive criticism on another proposal at least once
  • 13. CTSI Pilot Awards: An Open Proposal RFP Internal Review (2 weeks) Initial review and scoring of proposals by board IDd those most likely to be funded Reached out to applicants with requests for additional information (e.g. budget) and proposed adjustments to proposals (e.g. scope, focus, partnerships) Compiled reviewer comments and applicant responses for final review/award identification
  • 14. Open Proposal Basic Statistics 28 proposals submitted, 8 awarded 4 were from CTSI, 4 were not Total $ awarded is approximately $327K Award Range: $16,340 to $85,904 Average award: $43,411
  • 15. Open Proposals How We Did
  • 16. Open Proposal Succeeded in being interactive
  • 17. Open Proposals Improved proposals Iteration and improvement of proposals based on comments Withdrawal: one applicant voluntarily withdrew after learning from a commenter about 2 resources already in existence that fulfilled the goal of the proposed resource!
  • 18. Open Proposals How We Did Comment Author
  • 19. Open Proposals What we learned about the process Need dedicated resource for forum management and monitoring Encouraging commenting, soliciting input, fielding questions, etc. More time needed with authors once proposals filtered for those most likely to be funded Recurring issue how to match proposers and ideas with the expertise they really need?