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Dryden rotary radio bingo

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Rotary Club of Dryden, ON
Rotary Club of Dryden, ON

This document summarizes how the Dryden Rotary Club raised over $1 million for their local community over 10 years through their radio bingo program broadcast on CKDR radio. It details the program structure including broadcast times, revenue sources, expenses, profits, volunteer roles and time commitments, licensing requirements, and prize distributions. The bingo program generated $260,840 in revenue and $149,222 in profits in 2015-2016 alone, providing a high return on investment for the 320 volunteer hours contributed annually by Rotarians to run the successful fundraising initiative.

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How we raised over 1 million dollars for the local community in 10 years. *Dryden Rotary Radio Bingo
*The CKDR radio network An area the size of Southwestern Ontario (Toronto-Windsor) Population <25,000
*The CKDR radio broadcast An area the size of Southwestern Ontario (Toronto-Windsor) Population <25,000 Broadcast times 7:00 8:00 PM Thursdays Begin 1st Thurs. after Thanksgiving 1st Monster bingo last Thursday before Christmas break Begin 2nd Thursday after Christmas 2nd Monster Bingo last Thurs. Of April 2016-17 24 regular + 2 Monster games 2015-16 25 regular + 2 Monster games
*Bingo Card Vendor Network 10% 10% 24% 23 vendors Very little turnover Posters provided for each location
*Bingo Card Vendor Terms 10% 10% 24% 23 vendors terms No commission Advantage increased traffic Free advertising on CKDR & Club website
*Revenue 2015-16 Area # vendors gross $ gross as % Dryden 13 $134,045 51.39 Red Lake/Ear Falls 3 $58,976 22.61 Sioux Lookout 6 $52,403 20.09 Ignace 1 $15,416 5.91 TOTAL 23 $260,840
*Expenses 2015-16 ITEMS EXPENSE IN $ EXPENSE AS % Prize Money $72,500 27.8% Air time $26,081 10.0% Cards $1,017 Distribution $1,953 Licenses $2,175 CLA $3,000 HST $3,788 TOTAL $39,117 Total-minus HST $35,329 13.5%
*Profit 2015-16 Dollar Amount As Per Cent $149,222.87 57.21%
*Radio Studio Set-up The caller The ball turner Phone line 1 Phone lines 2 & 3 CKDR staff
*Radio Broadcast Set-up The caller The ball turner Phone line 1 Phone lines 2 & 3 Reads from script Calls #, 3 times Old style- makes noise 3 phone verifiers answer calls Often 3-4 calls all at once Each records numbers as called Verify winning card against Key binder CKDR staff
*Cards & Distribution $10.00 regular or $20.00 in Monster week Community Living- stuffs envelop, sort by vendor, mail to Red Lake, Ear Falls, Sioux Lookout and distribute to Dryden city vendors Rotarians distribute to 3 east and 3 west of Dryden by car-no cost Delivery truck takes them to Ignace-no cost
*Cards & Distribution $10.00 regular or $20.00 in Monster week Must have license before order License # must be on all cards Ordered in Canada Printed in USA Card number must be prominent on card Number must be consecutive/serialized Print 1080 for regular game (25) Print 1500 for monster game (2) Only get one card, NOT multiple If use dabber must photocopy Purchase 3 copies of KEY binder $2,500 Winner(s) phone in, verify key number first Verify winning numbers next Bring or mail card to CKDR to collect cheque
* $500.00 $500.00 $1,500.00 Letter X Wee House Full House Prizes increase to $1000.00, $1,500.00 & $2,500.00 for Monster Bingos Regular Games 2015-16 Regular game sales between 73% to 90%. monster games 100%
*The License Regulated by the Alcohol and Gaming Commission of Ontario (AGCO) The fee for the licence is 3% of the prizes awarded. If prizes < $5,500 apply through municipality. Media Bingo Licence Terms and Conditions in Chapters 2 & 9 of Lottery Licensing Policy Manual Apply for 1 regular & 2 Monster game licenses 25x$75.00 + 2x$150.00
*Collection of Sales Proceeds *Collection Community Living staff collect in Dryden - record # sold & unsold; Rotarians collect rural locations: record # sold & unsold; Money & unsold returned to Bingo chair; Mailed vendors return cheque for sold items & unsold envelopes & cards in prepaid envelope; *Bingo Chair Deposits $ in TDRF bank account Files all receipts & records for reporting purposes Prepares reports for municipality & AGCO
*The Dryden Rotary Foundation A separate Board of 8 Directors meets quarterly to manage Bingo funds (A)Dispersal of winnings (B) Grants to community organizations
*The Dryden Rotary Foundation A separate TDRF Board of 8 Directors meets quarterly to manage Bingo funds (A)Dispersal of winnings TDRF Treasurer verifies documentation from CKDR TDRF Treasurer issues cheques to winners & CKDR TDRF Treasurer assists Bingo chair in preparing financial reports to the AGCO & municipality
*The Dryden Rotary Foundation A separate Board of 8 Directors meets quarterly to manage Bingo funds (A) Dispersal of winnings (B) Grants to community organizations TDRF receives applications for the funds generated through bingos; Decisions to grant payment of funds are based on the rules outlined by the AGCO in Chapter 2 of the Lottery Licensing Policy Manual; Club votes to confirm TDRF community grants.
*Rotary Volunteers & Hours Tasks Number Hrs Wkly Bingo chair-beginning of year prep 1 6 (annual) verification of vendors, preparation of letters and posters for each vendor, preparation of self-addressed stamped envelopes for out of town vendors, updating of spreadsheets, review of radio scripts and caller script Bingo Chair- bi-weekly pick up, packaging and mailing of bingo cards 1 Bingo Chair weekly receipt of proceeds, verification and reconciliation of cards sold, deposit of proceeds 2 Bingo Co-Chair Financial reporting 1 Bingo Chair TOTAL WEEKLY 1 4 Bingo chair Total Annual Volunteer Hours 110 (annual)
* Tasks Number Hrs Wkly TDRF Treasurer- licence application and ordering of cards, envelopes, stamps 1 2 (annual) TDRF Treasurer- preparation and delivery of prize cheques 1 1 Various Rotary Volunteers delivery & collection of cards & money East & West of Dryden 2 2 Various Rotary Volunteers weekly CKDR broadcast of 3 bingo games 5 5 Total volunteer hours per week 9 12 Total volunteer hours per year (12x26+8) 320 (annual) ?
*Is this a good investment of our Rotary volunteer time?
*Is this a good investment of our Rotary volunteer time? ROI: (2015-16) Gross $/volunteer hr. $815.13; Net Profit/volunteer hr. $466.32

More Related Content

Dryden rotary radio bingo

  • 1. How we raised over 1 million dollars for the local community in 10 years. *Dryden Rotary Radio Bingo
  • 2. *The CKDR radio network An area the size of Southwestern Ontario (Toronto-Windsor) Population <25,000
  • 3. *The CKDR radio broadcast An area the size of Southwestern Ontario (Toronto-Windsor) Population <25,000 Broadcast times 7:00 8:00 PM Thursdays Begin 1st Thurs. after Thanksgiving 1st Monster bingo last Thursday before Christmas break Begin 2nd Thursday after Christmas 2nd Monster Bingo last Thurs. Of April 2016-17 24 regular + 2 Monster games 2015-16 25 regular + 2 Monster games
  • 4. *Bingo Card Vendor Network 10% 10% 24% 23 vendors Very little turnover Posters provided for each location
  • 5. *Bingo Card Vendor Terms 10% 10% 24% 23 vendors terms No commission Advantage increased traffic Free advertising on CKDR & Club website
  • 6. *Revenue 2015-16 Area # vendors gross $ gross as % Dryden 13 $134,045 51.39 Red Lake/Ear Falls 3 $58,976 22.61 Sioux Lookout 6 $52,403 20.09 Ignace 1 $15,416 5.91 TOTAL 23 $260,840
  • 7. *Expenses 2015-16 ITEMS EXPENSE IN $ EXPENSE AS % Prize Money $72,500 27.8% Air time $26,081 10.0% Cards $1,017 Distribution $1,953 Licenses $2,175 CLA $3,000 HST $3,788 TOTAL $39,117 Total-minus HST $35,329 13.5%
  • 8. *Profit 2015-16 Dollar Amount As Per Cent $149,222.87 57.21%
  • 9. *Radio Studio Set-up The caller The ball turner Phone line 1 Phone lines 2 & 3 CKDR staff
  • 10. *Radio Broadcast Set-up The caller The ball turner Phone line 1 Phone lines 2 & 3 Reads from script Calls #, 3 times Old style- makes noise 3 phone verifiers answer calls Often 3-4 calls all at once Each records numbers as called Verify winning card against Key binder CKDR staff
  • 11. *Cards & Distribution $10.00 regular or $20.00 in Monster week Community Living- stuffs envelop, sort by vendor, mail to Red Lake, Ear Falls, Sioux Lookout and distribute to Dryden city vendors Rotarians distribute to 3 east and 3 west of Dryden by car-no cost Delivery truck takes them to Ignace-no cost
  • 12. *Cards & Distribution $10.00 regular or $20.00 in Monster week Must have license before order License # must be on all cards Ordered in Canada Printed in USA Card number must be prominent on card Number must be consecutive/serialized Print 1080 for regular game (25) Print 1500 for monster game (2) Only get one card, NOT multiple If use dabber must photocopy Purchase 3 copies of KEY binder $2,500 Winner(s) phone in, verify key number first Verify winning numbers next Bring or mail card to CKDR to collect cheque
  • 13. * $500.00 $500.00 $1,500.00 Letter X Wee House Full House Prizes increase to $1000.00, $1,500.00 & $2,500.00 for Monster Bingos Regular Games 2015-16 Regular game sales between 73% to 90%. monster games 100%
  • 14. *The License Regulated by the Alcohol and Gaming Commission of Ontario (AGCO) The fee for the licence is 3% of the prizes awarded. If prizes < $5,500 apply through municipality. Media Bingo Licence Terms and Conditions in Chapters 2 & 9 of Lottery Licensing Policy Manual Apply for 1 regular & 2 Monster game licenses 25x$75.00 + 2x$150.00
  • 15. *Collection of Sales Proceeds *Collection Community Living staff collect in Dryden - record # sold & unsold; Rotarians collect rural locations: record # sold & unsold; Money & unsold returned to Bingo chair; Mailed vendors return cheque for sold items & unsold envelopes & cards in prepaid envelope; *Bingo Chair Deposits $ in TDRF bank account Files all receipts & records for reporting purposes Prepares reports for municipality & AGCO
  • 16. *The Dryden Rotary Foundation A separate Board of 8 Directors meets quarterly to manage Bingo funds (A)Dispersal of winnings (B) Grants to community organizations
  • 17. *The Dryden Rotary Foundation A separate TDRF Board of 8 Directors meets quarterly to manage Bingo funds (A)Dispersal of winnings TDRF Treasurer verifies documentation from CKDR TDRF Treasurer issues cheques to winners & CKDR TDRF Treasurer assists Bingo chair in preparing financial reports to the AGCO & municipality
  • 18. *The Dryden Rotary Foundation A separate Board of 8 Directors meets quarterly to manage Bingo funds (A) Dispersal of winnings (B) Grants to community organizations TDRF receives applications for the funds generated through bingos; Decisions to grant payment of funds are based on the rules outlined by the AGCO in Chapter 2 of the Lottery Licensing Policy Manual; Club votes to confirm TDRF community grants.
  • 19. *Rotary Volunteers & Hours Tasks Number Hrs Wkly Bingo chair-beginning of year prep 1 6 (annual) verification of vendors, preparation of letters and posters for each vendor, preparation of self-addressed stamped envelopes for out of town vendors, updating of spreadsheets, review of radio scripts and caller script Bingo Chair- bi-weekly pick up, packaging and mailing of bingo cards 1 Bingo Chair weekly receipt of proceeds, verification and reconciliation of cards sold, deposit of proceeds 2 Bingo Co-Chair Financial reporting 1 Bingo Chair TOTAL WEEKLY 1 4 Bingo chair Total Annual Volunteer Hours 110 (annual)
  • 20. * Tasks Number Hrs Wkly TDRF Treasurer- licence application and ordering of cards, envelopes, stamps 1 2 (annual) TDRF Treasurer- preparation and delivery of prize cheques 1 1 Various Rotary Volunteers delivery & collection of cards & money East & West of Dryden 2 2 Various Rotary Volunteers weekly CKDR broadcast of 3 bingo games 5 5 Total volunteer hours per week 9 12 Total volunteer hours per year (12x26+8) 320 (annual) ?
  • 21. *Is this a good investment of our Rotary volunteer time?
  • 22. *Is this a good investment of our Rotary volunteer time? ROI: (2015-16) Gross $/volunteer hr. $815.13; Net Profit/volunteer hr. $466.32

Editor's Notes

  • #23: That would be equivalent to an after-tax income of $969,945.60