Barcode Use in Fairs 04-10-2012
- 2. Sandra Basgall Monitoring & Evaluation Regional Technical Advisor CARO Using Barcodes for EFFICIENT Beneficiary and Vendor IDENTIFICATION: Central African Republic Case Study OR Dashevsky Solution Architect GKIM Give hope to a world of need www.crs.org
- 3. Problem Beneficiary Registration Beneficiary Tracking Lack of accurate, timely data How do we solve these problems? www.crs.orgGive hope to a world of need
- 4. Solution Barcoded Cards iFormBuilder iPods Barcode Reader www.crs.orgGive hope to a world of need
- 5. Architecture Overview www.crs.orgGive hope to a world of need
- 6. Methodology www.crs.orgGive hope to a world of need
- 7. Barcoding a Beneficiary Family www.crs.orgGive hope to a world of need
- 8. Barcode Identification www.crs.orgGive hope to a world of need
- 9. Process Overview Provide Beneficiary Card Collect basic Beneficiary information Beneficiaries Registration Beneficiaries Registration Distribution of the vouchers to beneficiaries Voucher Distribution Provide Vendor registration card Register Vendor and collect basic information Vendor Registration Vendor Registration Provide payment to vendors based on coupons receivedVendor CheckoutVendor Checkout Interview beneficiaries Interview vendors Exit Interview www.crs.orgGive hope to a world of need
- 10. Process Register Beneficiaries www.crs.orgGive hope to a world of need
- 11. Beneficiary Report www.crs.orgGive hope to a world of need
- 12. Seed Fair www.crs.orgGive hope to a world of need
- 13. Process continues Check-in Beneficiaries www.crs.orgGive hope to a world of need
- 14. Process continues Voucher Distribution www.crs.orgGive hope to a world of need
- 15. Process continues Register Vendors www.crs.orgGive hope to a world of need
- 16. Process continues Check-out Vendors Pay Vendors www.crs.orgGive hope to a world of need
- 17. Reporting www.crs.orgGive hope to a world of need
- 18. Outcomes www.crs.orgGive hope to a world of need
- 19. Outcomes Continued www.crs.orgGive hope to a world of need
- 20. Hypothesis Results Barcodes saved time in registering beneficiaries, Barcodes save time in validating beneficiaries Barcodes reduce time needed in paying venders www.crs.orgGive hope to a world of need
- 21. Assumption Results Voucher more accurately and efficiently calculated Barcode and scanner system can be easily used and accepted Equipment was robust enough to continue to work effectively with limited maintenance www.crs.orgGive hope to a world of need
- 22. What to improve Be able to check data daily to correct for errors. Picture when scanned for identification. Develop upload/download mechanism such as a hot spot so iPods can be synced immediately. Either find a fix for the iPods when scanning vouchers or purchase a couple of hand-held, wireless scanners from which the information then could be entered in the iPod. www.crs.orgGive hope to a world of need
- 23. How we addressing this issues DREAM Mini Server Synchronize data between devices with out internet connection Access Reports with out need for internet connection Modify Forms offline www.crs.orgGive hope to a world of need
- 24. Next Steps Pilot a more complex project. Include task as well as beneficiary. www.crs.orgGive hope to a world of need
- 25. Thank you www.crs.orgGive hope to a world of need
Editor's Notes
- #8: GPS: Their home is identified using a GPS coordinates (CRS HQ +39.291933,-76.619161) These GPS coordinates can then be placed on a map so we know where all of our beneficiaries are located. Barcode:A barcode is made using any geographic divisions needed by the project. My example below is broken down by: State (Maryland is the 7th state to enter the Union), Size of town (Baltimore is the largest town so is 1st by population), Neighborhoods (Baltimore has 9 distinct neighborhoods), GPS coordinates using only the last three numbers of the latitude and longitude.