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Word automatically tracks the word count of a document and displays it in the lower left corner. To get a count of selected text, highlight the relevant portion. For more detailed statistics, click the Word Count button on the Review tab. As you type, Word underlines potential spelling or grammar errors in red, green, or blue depending on the type of issue. Right-clicking an underlined word brings up a context menu of corrections and other options to resolve the error.
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- 1. More … Text Tools
- 2. Count words in a doc If you want to know the word count of the entire document, start by making sure that you have no text selected. If you want a word count in a part of the document, select the appropriate text. Word 2007 automatically keeps track of the number of words in a document. It displays in the lower left of the screen If you highlight a portion of the document, Word will show you how many words you have selected
- 3. If you need to know more than just the number of words, you can get additional statistics by clicking the WORD COUNT button in the Proofing group on the Review tab.
- 4. Spelling and Grammar As you type, Word immediately goes to work, reading over your shoulder (so to speak). When it finds a potential spelling or grammar error, it places a wavy line under it. Red underline This indicates either a possible spelling error or that Word doesn't recognize a word, such as a proper name or place. If you type a word that is correctly spelled, but Word doesn't recognize it, you can add it to Word's dictionary so that it is not underlined in the future. Green underline Word thinks that grammar should be revised. Blue underline A word is spelled correctly but does not seem to be the correct word for the sentence. For example, you type "too," but the word should be "to."
- 5. The Context Menu To resolve potential errors, right-click the wavy line beneath an word. A context menu like this one appears. The context menu lists possible corrections, as well as other options. If the correct word appears on the menu, choose it. It replaces the unknown word. If you want Word to ignore it throughout this document, choose Ignore All. If the word is correct and you want to add it to Word's dictionary, choose Add. Once a word is in the dictionary, Word will never bother you about it again, so don't add a word unless you know it's correct! Tip If you prefer not to stop every time you see wavy underlines, you can just ignore them as you go. When you are through, you can tell Word to check spelling and grammar all at one time