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10 Benefits of Document Management in Healthcare

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Polar Imaging Inc.
Polar Imaging Inc.

This document outlines 10 benefits of implementing a document management system in a healthcare setting. It discusses how document management allows for easy implementation and management by scanning paper documents into an electronic system. It also increases productivity by enabling quick retrieval of files, eliminates human error by reducing lost documents, and reduces costs through less paper usage and storage space needs. Additional benefits include improved patient care, increased security, maintenance of regulatory compliance, easy integration with other systems, reduced risk of document damage, and enhanced collaboration.

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10 Benefits of Document Management in Healthcare www.polarimaging.ca
1. Easy to implement & manage Paper documents come into the office, clinic or hospital and are scanned into the computer system Each scan is indexed and attached to existing patient file or a new one can be created created
2. Increased productivity Reduce the time to access patient files by keying in search term Each file that is converted can then be quickly retrieved with a search of an index number, patient name, date of birth etc. More time to spend on value-added activities
3. Eliminates human error Too much paper causes clutter and higher chances of losing or misfiling documents Aids in reducing adverse drug effects from improper dosages of medicine Increases patient safety and physician protection from possible sanctions
4. Reduces costs Physical storage space Paper photocopying, faxing, printing Reduces need for additional staff Can be used as an alternative to EMR system
5. Improves patient care Allows physicians and administrators more time to devote to patient care Increases value-added activities Less search, faster retrieval for files
6. Increases Security Audit trails show the date, time, user, purpose etc. that takes place within each record Allows for record activity to ensure security and compliance Can be equipped with rights management that controls who can do what with each document Ensures proper business practices
7. Maintains regulatory compliance HIPA and PIPEDA requirements Controls information access and increases confidentiality Security features, disaster recovery and enhanced auditing ensure regulatory compliance
8. Easy integration Integrated into most office systems No need to spend time on extensive training for new applications Increases employee adoption rates
9. Reduces the risk of damage Storing patient files on-site can be risky Documents can be destroyed by fire, flood, natural disasters such as severe storms Reduce theft of medical records
10. Enhances collaboration Multiple users can retrieve the same document at the same time Access permissions can be set by administrators Reduces occurrence of duplicates and out-dated copies
Bonus Reason: Document management systems are environmentally friendly. By reducing the use of paper, hospitals and offices can do their part to help save our forests and those animals that depend on them for survival One more reason why switching to a Document Management System makes good sense! www.polarimaging.ca

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10 Benefits of Document Management in Healthcare

  • 1. 10 Benefits of Document Management in Healthcare www.polarimaging.ca
  • 2. 1. Easy to implement & manage Paper documents come into the office, clinic or hospital and are scanned into the computer system Each scan is indexed and attached to existing patient file or a new one can be created created
  • 3. 2. Increased productivity Reduce the time to access patient files by keying in search term Each file that is converted can then be quickly retrieved with a search of an index number, patient name, date of birth etc. More time to spend on value-added activities
  • 4. 3. Eliminates human error Too much paper causes clutter and higher chances of losing or misfiling documents Aids in reducing adverse drug effects from improper dosages of medicine Increases patient safety and physician protection from possible sanctions
  • 5. 4. Reduces costs Physical storage space Paper photocopying, faxing, printing Reduces need for additional staff Can be used as an alternative to EMR system
  • 6. 5. Improves patient care Allows physicians and administrators more time to devote to patient care Increases value-added activities Less search, faster retrieval for files
  • 7. 6. Increases Security Audit trails show the date, time, user, purpose etc. that takes place within each record Allows for record activity to ensure security and compliance Can be equipped with rights management that controls who can do what with each document Ensures proper business practices
  • 8. 7. Maintains regulatory compliance HIPA and PIPEDA requirements Controls information access and increases confidentiality Security features, disaster recovery and enhanced auditing ensure regulatory compliance
  • 9. 8. Easy integration Integrated into most office systems No need to spend time on extensive training for new applications Increases employee adoption rates
  • 10. 9. Reduces the risk of damage Storing patient files on-site can be risky Documents can be destroyed by fire, flood, natural disasters such as severe storms Reduce theft of medical records
  • 11. 10. Enhances collaboration Multiple users can retrieve the same document at the same time Access permissions can be set by administrators Reduces occurrence of duplicates and out-dated copies
  • 12. Bonus Reason: Document management systems are environmentally friendly. By reducing the use of paper, hospitals and offices can do their part to help save our forests and those animals that depend on them for survival One more reason why switching to a Document Management System makes good sense! www.polarimaging.ca