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2010 10 22_handouts_post nairobi revisions_vk

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Verne Kemerer
Verne Kemerer

This document provides guidance on developing monitoring and evaluation plans. It outlines key elements that should be included in an M&E plan such as a project description, purpose of the plan, evaluation framework, indicator system, and dissemination plan. It also provides a sample table of contents for a comprehensive M&E plan, which includes sections on what the plan will measure, data sources, information products, management of the M&E system, and processes for updating the plan. The document is intended to help organizations develop effective M&E plans to assess their work.

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Handout 1: Elements of an M&E Plan 1.Brief project description 2.Purpose(s) of M&E plan 3.Brief history of M&E plan development 4.Evaluation framework 5.Indicator system 6.Information system (Data sources) 7.Dissemination and utilization plan 8.Adjustments to M&E plan Example of a Comprehensive M&E Plan Table of Contents: # Section Contents 1 Introduction Why an M&E system What the M&E system hopes to accomplish How the M&E system will operate How the M&E system will help meet the goals outlined Vision, mission, and long-term results of the M&E System 2 What the M&E system will measure Goal(s) and Objectives (Outcomes for UNIFEM) Logical Framework and/or Results-based Framework Indicators by Objective (Outcome) 3 Data sources in the M&E system How routine data will be managed How data quality will be assessed and ensured Evaluation and research, including routine surveys and surveillance 4 Information Products What information products the M&E system will produce Who will approve the information products Data analysis plan for each information product Identifying stakeholders information needs and dissemination channels Dissemination Matrix 5 M&E System Management Overall organisational structure of the M&E system Job descriptions, M&E career paths, and performance measurements of M&E posts Capacity Building M&E culture How organisations will work together How information will be captured electronically How M&E planning will be conducted as part of the annual budget
# Section Contents process 6 Updating the M&E Plan When and how the M&E plan will be reviewed M&E systems assessment tool to be used to update the M&E plan Source: Adapted from UNAIDS RST-ESA, World Bank, JICA, USAID, ESI, MEASURE Evaluation, JSI, The Global Fund, UNAIDS (draft, 2010). Module 4: M&E Plan. East and southern Africa monitoring and evaluation of HIV programmes.
Handout 2 Improving Goals and Making Objectives Smarter Instructions The objective of this exercise is to enable participants to differentiate goals from objectives and to provide practical experience in writing SMART objectives. Get into 4 groups. Choose one statement from the list below. Decide whether the statement is a goal or an objective. If a goal, is it properly stated? Why or why not? If a goal is not properly stated, rewrite it. If an objective, is it SMART? Why or why not? If an objective is not smart, rewrite it in order to make it SMARTER. Rewrite each goal that you consider to be poorly stated. Program Goals and Objectives 1. To expand the knowledge base of children, youth and married adults on GBV and provide them with peaceful, non-violent solutions through theatre and counseling services 2. To promote awareness and community participation in anti FGC/GBV campaigns and HIV-AIDS prevention efforts among the refugees and local populations of the district 3. To strengthen community-managed systems of protection to reduce the incidence of GBV and mitigate its impacts among young men and women in four districts 2 counties 4. To meet the protection, psychosocial and justice needs of survivors of GBV and empower communities to lead efforts that challenge beliefs, attitudes, and behaviors that perpetuate or condone GBV. 5. To reduce the incidents of GBV amongst Eritrean refugees in the camp through an effective prevention and appropriate multi-sectoral response. 6. To raise awareness and increase prevention of GBV among refugees and asylum seekers in the 2 regions through building the capacity of UNHCR partner staff and integrating GBV programming into new and existing programs and activities 7. To increase awareness of and strive to prevent domestic and sexual violence 8. To conduct policy advocacy and grassroots sensitization to enhance womens ability to access, protect and promote their rights. 9. To support regional, provincial, national and international initiatives in the field of gender-based violence and encourage the establishment of relevant structures and networks
10. To encourage and promote the training and sensitization of service providers and the public, regarding issues of gender based violence 11. To develop training initiatives and educating member organizations, relevant government departments/agencies, as well as the public 12. Development of local policy measures to protect of women and children against violence. 13. Influence positive attitude and behavior change in our society Source: Module II M&E GBV Prevention and Mitigation Programs, June 2009
Handout 3 Identifying Logic Model and Logframe Components Instructions: Each of the scenarios in this handout corresponds to one of the five components of the logic model: input, process, output, outcome, and impact. Decide which logic model component the scenario illustrates. 1. Scenario #1: The number of stories printed, the number of newspapers in which they were printed. 2. Scenario #2: In the next six months, we expect to see an increase of 25 percent in the proportion of youth and adults who know the domestic violence helpline telephone number. 3. Scenario #3: Your coalition has recruited a staff person to help promote enforcement of existing local laws on domestic violence, to collaborate with other coalitions and community organizations, and to gather relevant, comparable data on gender-based violence. 4. Scenario #4. The newly recruited staff person creates a working group to foster collaboration among community organization working on GBV prevention and mitigation. 5. Scenario #5: You want to promote public awareness of domestic violence and womens rights, so you collaborate with local newspaper reporters to develop a series of stories on GBV. 6. Scenario #6: An increase in the percentage of domestic violence victims who made contact with a VAW organization. 7. Scenario #7: An overall decrease in the prevalence of domestic violence in your community 8. Scenario #8: Through local surveys and the use of comparable data, you learn that a lower proportion of young men in your community believe that a man has the right to beat his wife. Source: Module II M&E GBV Prevention and Mitigation Programs, June 2009
Handout 4: Illustrative Logic Model for Provider Training Program Source: Module II M&E GBV Prevention and Mitigation Programs, June 2009
Handout 4: Illustrative Logic Model for Provider Training Program Source: Module II M&E GBV Prevention and Mitigation Programs, June 2009

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2010 10 22_handouts_post nairobi revisions_vk

  • 1. Handout 1: Elements of an M&E Plan 1.Brief project description 2.Purpose(s) of M&E plan 3.Brief history of M&E plan development 4.Evaluation framework 5.Indicator system 6.Information system (Data sources) 7.Dissemination and utilization plan 8.Adjustments to M&E plan Example of a Comprehensive M&E Plan Table of Contents: # Section Contents 1 Introduction Why an M&E system What the M&E system hopes to accomplish How the M&E system will operate How the M&E system will help meet the goals outlined Vision, mission, and long-term results of the M&E System 2 What the M&E system will measure Goal(s) and Objectives (Outcomes for UNIFEM) Logical Framework and/or Results-based Framework Indicators by Objective (Outcome) 3 Data sources in the M&E system How routine data will be managed How data quality will be assessed and ensured Evaluation and research, including routine surveys and surveillance 4 Information Products What information products the M&E system will produce Who will approve the information products Data analysis plan for each information product Identifying stakeholders information needs and dissemination channels Dissemination Matrix 5 M&E System Management Overall organisational structure of the M&E system Job descriptions, M&E career paths, and performance measurements of M&E posts Capacity Building M&E culture How organisations will work together How information will be captured electronically How M&E planning will be conducted as part of the annual budget
  • 2. # Section Contents process 6 Updating the M&E Plan When and how the M&E plan will be reviewed M&E systems assessment tool to be used to update the M&E plan Source: Adapted from UNAIDS RST-ESA, World Bank, JICA, USAID, ESI, MEASURE Evaluation, JSI, The Global Fund, UNAIDS (draft, 2010). Module 4: M&E Plan. East and southern Africa monitoring and evaluation of HIV programmes.
  • 3. Handout 2 Improving Goals and Making Objectives Smarter Instructions The objective of this exercise is to enable participants to differentiate goals from objectives and to provide practical experience in writing SMART objectives. Get into 4 groups. Choose one statement from the list below. Decide whether the statement is a goal or an objective. If a goal, is it properly stated? Why or why not? If a goal is not properly stated, rewrite it. If an objective, is it SMART? Why or why not? If an objective is not smart, rewrite it in order to make it SMARTER. Rewrite each goal that you consider to be poorly stated. Program Goals and Objectives 1. To expand the knowledge base of children, youth and married adults on GBV and provide them with peaceful, non-violent solutions through theatre and counseling services 2. To promote awareness and community participation in anti FGC/GBV campaigns and HIV-AIDS prevention efforts among the refugees and local populations of the district 3. To strengthen community-managed systems of protection to reduce the incidence of GBV and mitigate its impacts among young men and women in four districts 2 counties 4. To meet the protection, psychosocial and justice needs of survivors of GBV and empower communities to lead efforts that challenge beliefs, attitudes, and behaviors that perpetuate or condone GBV. 5. To reduce the incidents of GBV amongst Eritrean refugees in the camp through an effective prevention and appropriate multi-sectoral response. 6. To raise awareness and increase prevention of GBV among refugees and asylum seekers in the 2 regions through building the capacity of UNHCR partner staff and integrating GBV programming into new and existing programs and activities 7. To increase awareness of and strive to prevent domestic and sexual violence 8. To conduct policy advocacy and grassroots sensitization to enhance womens ability to access, protect and promote their rights. 9. To support regional, provincial, national and international initiatives in the field of gender-based violence and encourage the establishment of relevant structures and networks
  • 4. 10. To encourage and promote the training and sensitization of service providers and the public, regarding issues of gender based violence 11. To develop training initiatives and educating member organizations, relevant government departments/agencies, as well as the public 12. Development of local policy measures to protect of women and children against violence. 13. Influence positive attitude and behavior change in our society Source: Module II M&E GBV Prevention and Mitigation Programs, June 2009
  • 5. Handout 3 Identifying Logic Model and Logframe Components Instructions: Each of the scenarios in this handout corresponds to one of the five components of the logic model: input, process, output, outcome, and impact. Decide which logic model component the scenario illustrates. 1. Scenario #1: The number of stories printed, the number of newspapers in which they were printed. 2. Scenario #2: In the next six months, we expect to see an increase of 25 percent in the proportion of youth and adults who know the domestic violence helpline telephone number. 3. Scenario #3: Your coalition has recruited a staff person to help promote enforcement of existing local laws on domestic violence, to collaborate with other coalitions and community organizations, and to gather relevant, comparable data on gender-based violence. 4. Scenario #4. The newly recruited staff person creates a working group to foster collaboration among community organization working on GBV prevention and mitigation. 5. Scenario #5: You want to promote public awareness of domestic violence and womens rights, so you collaborate with local newspaper reporters to develop a series of stories on GBV. 6. Scenario #6: An increase in the percentage of domestic violence victims who made contact with a VAW organization. 7. Scenario #7: An overall decrease in the prevalence of domestic violence in your community 8. Scenario #8: Through local surveys and the use of comparable data, you learn that a lower proportion of young men in your community believe that a man has the right to beat his wife. Source: Module II M&E GBV Prevention and Mitigation Programs, June 2009
  • 6. Handout 4: Illustrative Logic Model for Provider Training Program Source: Module II M&E GBV Prevention and Mitigation Programs, June 2009
  • 7. Handout 4: Illustrative Logic Model for Provider Training Program Source: Module II M&E GBV Prevention and Mitigation Programs, June 2009