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20130129 coordination meeting presentation final

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The document summarizes information about the EU Sustainable Energy Week (EUSEW) conference to be held from June 24-28, 2013. It provides an overview of the 2012 event results and objectives for 2013. The 2013 event will include a High Level Policy Conference, Energy Days across Europe, and Sustainable Energy Awards. Organizers are encouraged to register events and participants online. Support for event organizers includes communication tools, an online platform, and promotional materials.

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EU SUSTAINABLE ENERGY WEEK 24-28 JUNE 2013 First Coordination Meeting 29 January 2013 Energy
Welcome William Gillett Head of Unit IEE – Renewable Energy Executive Agency for Competitiveness and Innovation (EACI) 2
Introduction Roderic van Voorst European Commission DG Energy 3
EUSEW overview: 2012 results and 2013 objectives Andrea Pascal Head of Sector Communication EACI 4
High Level Policy Conference (HLPC) 2012 • 29 events • 3.770 attendees • Side events: – Strawberry Tree – Clean Mob 5
EUSEW 2012: Energy Days in Brussels • 143 events • 60% newcomers • Media mentions reaching 74 mil. people across Europe EUSEW 2012: Energy Days outside Brussels • 877 events • 48 countries on four continents (Europe, Asia, America, Africa) 6
1200 Total EUSEW events 1020 1000 800 720 600 400 328 200 148 73 40 1 0 2006 2007 2008 2009 2010 2011 2012 7
AWARDS 2012: • + 300 projects (SEE & ManagEnergy); • SEE & ManagEnergy Awards are complementary schemes with a common goal: to provide recognition and communication support to best in class projects; • Type and % of involved stakeholders; 8
What's new in EUSEW 2013? •Merger with ManagEnergy Award •New EUSEW website •Call for events - High Level Policy Conference (HLPC) •Energy Days management 9
Communication support Alessandra Pertot, EACI 10
New EUSEW website www.eusew.eu • New design • Improved navigation • Registration for High Level Policy Conference events and all Energy Days • Easy registration system for participants • Improved search • Social media sharing options 11
Promotional tools • Downloadable online tools available as of Feb: – EUSEW (customisable) poster – EUSEW flyer – EUSEW logo – EUSEW PPT presentation template – Templates for media work – Guidelines for Organisers • Promo tools for Energy Days Organisers in Brussels: – Bags with a pen, notepad, Post-its, a flyer and the conference programme for distribution to participants – Posters to hang at the Organiser's venue location 12
Media Relations – 2012 achievements • More than 55 journalists on site in Brussels • More than 140 media mentions in total • Around 74 million people reached with media activities 13
Media event 2012: pictures and coverage 14
Media Relations – 2013 priorities • Targeted media relations • Media mentions in quality media • Public call for media event • Online media toolkit for Energy Day Organisers 15
Social Media 16
EU SUSTAINABLE ENERGY WEEK 24-28 JUNE 2013 High Level Policy Conference Energy
High Level Policy Conference •3-day event: 25-27 June 2013 •Around 40 conferences in two buildings •Up to 5.000 participants 18
Who can apply? Actors representing EU institutions, including inter-institutional bodies External stakeholders: 1. Organisations that benefit from a widespread network of contacts in Brussels and across Europe. 2. Organisations that are contributing to the development of sustainable energy in Europe. 19
Who can apply? 3. Organisations that have a proven track record in their field of work. 4. Single companies are only eligible if they are represented through an industry association as the main organiser of an event. 5. Representations of national, regional or local authorities are only eligible if they are represented through a network as the main organiser of an event. 6. Stakeholders who are planning to organise additional activities during EUSEW will be especially considered. 20
How to apply Online registration system via http://www.eusew.eu/energy-days/high-level- policy-conference DEADLINE: 28 February 2013 Need assistance? ilka.neumann@eusew.eu +32 2 340 30 67 21
HLPC – Equipment of conference rooms Charlemagne •Beamer, screen, PC, fixed microphones, plugs •Internet •Table for brochures at the entrance of each room •One panel for posters provided; feel free to bring roll-ups •You will receive a floor plan Committee of the Regions •Beamer, screen, PC, fixed microphones, plugs •Internet •Table for brochures at the entrance of each room •Feel free to bring roll-ups •You will receive a floor plan 22
Registration ALL HLPC event organisers must register their participants via EUSEW online registration system Interpretation Maximum three languages Working hours (no flexibility): 9.00-13.00 14.30-18.30 Send presentations one week prior to EUSEW 23
Catering 8.30- 9.00 Welcome coffee 10.45-11.15 Coffee break 13.00-14.30 Lunch buffet 15.45-16.15 Coffee break No private receptions will be possible inside the Charlemagne and CoR buildings. 24
VIPs If you expect a VIP, please let us know! ilka.neumann@eusew.eu Webstreaming No webstreaming foreseen, but event organisers are invited to bring their own equipment. 25
EU SUSTAINABLE ENERGY WEEK 24-28 JUNE 2013 Energy Days Energy
Why take part? 1. European Movement 2. EUSEW online platform 3. European media focus on sustainable energy 27
How to take part? • Organise an event! – All formats are accepted – Register your event online – Promote your event with your communication channels – Use EUSEW social media 28
How do we support you? (1) • Communication support – Attractiveness – Attendance – Media coverage – Social media • Networking 29
How do we support you? (2) • Online platform – Attendees management – Online programme – Paper-based programme for Brussels • Promotional tools & badges (Brussels) 30
What’s new in 2013 • Website – Registration form – Publication – Search engine • Attendees management > not only Brussels! • Deadline for Energy Days registration: 10 June 2013 31
Help us maximise the impact of EUSEW ! • Share your outcome with the EUSEW secretariat – energydays@eusew.eu • Get involved in social media actions – http://twitter.com/euenergyweek – http://facebook.com/euenergyweek • Enhance the visibility of your event 32
EU SUSTAINABLE ENERGY WEEK 24-28 JUNE 2013 Awards Energy
AWARDS: Why Take Part? • Institutional Recognition 34
AWARDS: Why Take Part? • Promotion & Visibility 35
AWARDS: Why Take Part? • Media Exposure Non exclusive list of media having covered EUSEW http://www.bbc.co.uk/news/tech nology-13805010 36
AWARDS: ELIGIBILITY CRITERIA • EE, RES & Clean Mobility Projects • Public & Private actors from EU 27, Norway, Iceland, Liechtenstein and FYRM • Proven results contributing to 2020 objectives • Products and R&D projects are not eligible 37
AWARDS: CATEGORIES • Living: EE in new and existing building stocks • Communicating: awareness raising actions • Consuming: reducing energy consumption • Learning: educational and capacity building actions • Travelling: sustainable modes of transport • ManagEnergy: public authorities & energy agencies only (local/regional) 38
AWARDS: ASSESSMENT CRITERIA • Project Impact/ Contribution to the 2020 objectives (10 points) • Transferability / Replication potential (10 points) • Best in class project (10 points) • Social and political acceptance and sustainability of the solutions developed (10 points) • Communciation/ Media value (10 points) 39
AWARDS: HOW TO APPLY ? • 1. Go to www.eusew.eu/awards-competition • 2. Sign in or create an account • 3. Five Step Application Form 40
AWARDS: TIMELINE • Deadline: 8 March 2013 • Evaluation & Selection of Nominees: ongoing – 12/04 • Contacting Nominees: 15-17/04 • Multi-channel promotion of Nominees: 18/04 – 25/06 • Jury Evaluation & Selection of Winners: 24/04 – 07/05 • Winners Audiovisual Production: 07/05 – 25/06 • Awards Ceremony: Tuesday 25 June 2013 • Contact: David Crous Duran dc@eusew.eu +32 2 340 30 68 41
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Thank you for your attention! 43

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20130129 coordination meeting presentation final

  • 1. EU SUSTAINABLE ENERGY WEEK 24-28 JUNE 2013 First Coordination Meeting 29 January 2013 Energy
  • 2. Welcome William Gillett Head of Unit IEE – Renewable Energy Executive Agency for Competitiveness and Innovation (EACI) 2
  • 4. EUSEW overview: 2012 results and 2013 objectives Andrea Pascal Head of Sector Communication EACI 4
  • 5. High Level Policy Conference (HLPC) 2012 • 29 events • 3.770 attendees • Side events: – Strawberry Tree – Clean Mob 5
  • 6. EUSEW 2012: Energy Days in Brussels • 143 events • 60% newcomers • Media mentions reaching 74 mil. people across Europe EUSEW 2012: Energy Days outside Brussels • 877 events • 48 countries on four continents (Europe, Asia, America, Africa) 6
  • 7. 1200 Total EUSEW events 1020 1000 800 720 600 400 328 200 148 73 40 1 0 2006 2007 2008 2009 2010 2011 2012 7
  • 8. AWARDS 2012: • + 300 projects (SEE & ManagEnergy); • SEE & ManagEnergy Awards are complementary schemes with a common goal: to provide recognition and communication support to best in class projects; • Type and % of involved stakeholders; 8
  • 9. What's new in EUSEW 2013? •Merger with ManagEnergy Award •New EUSEW website •Call for events - High Level Policy Conference (HLPC) •Energy Days management 9
  • 11. New EUSEW website www.eusew.eu • New design • Improved navigation • Registration for High Level Policy Conference events and all Energy Days • Easy registration system for participants • Improved search • Social media sharing options 11
  • 12. Promotional tools • Downloadable online tools available as of Feb: – EUSEW (customisable) poster – EUSEW flyer – EUSEW logo – EUSEW PPT presentation template – Templates for media work – Guidelines for Organisers • Promo tools for Energy Days Organisers in Brussels: – Bags with a pen, notepad, Post-its, a flyer and the conference programme for distribution to participants – Posters to hang at the Organiser's venue location 12
  • 13. Media Relations – 2012 achievements • More than 55 journalists on site in Brussels • More than 140 media mentions in total • Around 74 million people reached with media activities 13
  • 14. Media event 2012: pictures and coverage 14
  • 15. Media Relations – 2013 priorities • Targeted media relations • Media mentions in quality media • Public call for media event • Online media toolkit for Energy Day Organisers 15
  • 17. EU SUSTAINABLE ENERGY WEEK 24-28 JUNE 2013 High Level Policy Conference Energy
  • 18. High Level Policy Conference •3-day event: 25-27 June 2013 •Around 40 conferences in two buildings •Up to 5.000 participants 18
  • 19. Who can apply? Actors representing EU institutions, including inter-institutional bodies External stakeholders: 1. Organisations that benefit from a widespread network of contacts in Brussels and across Europe. 2. Organisations that are contributing to the development of sustainable energy in Europe. 19
  • 20. Who can apply? 3. Organisations that have a proven track record in their field of work. 4. Single companies are only eligible if they are represented through an industry association as the main organiser of an event. 5. Representations of national, regional or local authorities are only eligible if they are represented through a network as the main organiser of an event. 6. Stakeholders who are planning to organise additional activities during EUSEW will be especially considered. 20
  • 21. How to apply Online registration system via http://www.eusew.eu/energy-days/high-level- policy-conference DEADLINE: 28 February 2013 Need assistance? ilka.neumann@eusew.eu +32 2 340 30 67 21
  • 22. HLPC – Equipment of conference rooms Charlemagne •Beamer, screen, PC, fixed microphones, plugs •Internet •Table for brochures at the entrance of each room •One panel for posters provided; feel free to bring roll-ups •You will receive a floor plan Committee of the Regions •Beamer, screen, PC, fixed microphones, plugs •Internet •Table for brochures at the entrance of each room •Feel free to bring roll-ups •You will receive a floor plan 22
  • 23. Registration ALL HLPC event organisers must register their participants via EUSEW online registration system Interpretation Maximum three languages Working hours (no flexibility): 9.00-13.00 14.30-18.30 Send presentations one week prior to EUSEW 23
  • 24. Catering 8.30- 9.00 Welcome coffee 10.45-11.15 Coffee break 13.00-14.30 Lunch buffet 15.45-16.15 Coffee break No private receptions will be possible inside the Charlemagne and CoR buildings. 24
  • 25. VIPs If you expect a VIP, please let us know! ilka.neumann@eusew.eu Webstreaming No webstreaming foreseen, but event organisers are invited to bring their own equipment. 25
  • 26. EU SUSTAINABLE ENERGY WEEK 24-28 JUNE 2013 Energy Days Energy
  • 27. Why take part? 1. European Movement 2. EUSEW online platform 3. European media focus on sustainable energy 27
  • 28. How to take part? • Organise an event! – All formats are accepted – Register your event online – Promote your event with your communication channels – Use EUSEW social media 28
  • 29. How do we support you? (1) • Communication support – Attractiveness – Attendance – Media coverage – Social media • Networking 29
  • 30. How do we support you? (2) • Online platform – Attendees management – Online programme – Paper-based programme for Brussels • Promotional tools & badges (Brussels) 30
  • 31. What’s new in 2013 • Website – Registration form – Publication – Search engine • Attendees management > not only Brussels! • Deadline for Energy Days registration: 10 June 2013 31
  • 32. Help us maximise the impact of EUSEW ! • Share your outcome with the EUSEW secretariat – energydays@eusew.eu • Get involved in social media actions – http://twitter.com/euenergyweek – http://facebook.com/euenergyweek • Enhance the visibility of your event 32
  • 33. EU SUSTAINABLE ENERGY WEEK 24-28 JUNE 2013 Awards Energy
  • 34. AWARDS: Why Take Part? • Institutional Recognition 34
  • 35. AWARDS: Why Take Part? • Promotion & Visibility 35
  • 36. AWARDS: Why Take Part? • Media Exposure Non exclusive list of media having covered EUSEW http://www.bbc.co.uk/news/tech nology-13805010 36
  • 37. AWARDS: ELIGIBILITY CRITERIA • EE, RES & Clean Mobility Projects • Public & Private actors from EU 27, Norway, Iceland, Liechtenstein and FYRM • Proven results contributing to 2020 objectives • Products and R&D projects are not eligible 37
  • 38. AWARDS: CATEGORIES • Living: EE in new and existing building stocks • Communicating: awareness raising actions • Consuming: reducing energy consumption • Learning: educational and capacity building actions • Travelling: sustainable modes of transport • ManagEnergy: public authorities & energy agencies only (local/regional) 38
  • 39. AWARDS: ASSESSMENT CRITERIA • Project Impact/ Contribution to the 2020 objectives (10 points) • Transferability / Replication potential (10 points) • Best in class project (10 points) • Social and political acceptance and sustainability of the solutions developed (10 points) • Communciation/ Media value (10 points) 39
  • 40. AWARDS: HOW TO APPLY ? • 1. Go to www.eusew.eu/awards-competition • 2. Sign in or create an account • 3. Five Step Application Form 40
  • 41. AWARDS: TIMELINE • Deadline: 8 March 2013 • Evaluation & Selection of Nominees: ongoing – 12/04 • Contacting Nominees: 15-17/04 • Multi-channel promotion of Nominees: 18/04 – 25/06 • Jury Evaluation & Selection of Winners: 24/04 – 07/05 • Winners Audiovisual Production: 07/05 – 25/06 • Awards Ceremony: Tuesday 25 June 2013 • Contact: David Crous Duran dc@eusew.eu +32 2 340 30 68 41
  • 42. 42
  • 43. Thank you for your attention! 43