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2015 10-14-guild council

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University of Exeter Students' Guild
University of Exeter Students' Guild

This document contains the agenda and notes from a Guild Council meeting held on 14-Oct-15. The agenda includes items on governance, student ideas/votes, and officer reports. Under student ideas/votes, several proposals are summarized and votes are recorded on whether to pass or fail each idea. The votes and notes provide context and considerations around each proposal. Breaks and time for officer reports are also included on the agenda.

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Guild Council Agenda: 14-Oct-15 1:30pm-2:30pm
Agenda 5 minutes (arrival buffer) Governance Introductions / Apologies Student Ideas votes cast number threshold Student Ideas / Votes Condoms in the Forum Pre-Order System Beers in the Ram #MyMilk Campaign Staplers and Hole Punches in the Library UniCard Payment Campaigns Website Gluten Free Wraps Birks Grange Study Area Hand Sanitiser IBAN or Swift Account Microwaves and Kettles Mens Rep post 5 minute break Reports Reports 60 Seconds Guild President, VP Activities, VP Education, VP Welfare & Diversity Any Other Business
Votes cast numbers threshold The 100 test seems to be failing too many Ideas The average last year was 80 votes per Idea (both terms) This terms average is currently 57 votes per Idea The 100 threshold was set as approximating the upper quartile of engaged students for each vote. The upper quartile at present would give a limit of 65 votes cast. We propose changing to this threshold for voter participation. We can look again in term two theres a difference on last years figures term one average was 10 votes lower per Idea. If the volume keeps up, the average is likely to be lower anyway, and the system should take account of behavioural change. Votes: RED: Leave threshold for votes cast the same YELLOW: Leave it alone for now and look to alter in Term Two GREEN: Change number immediately (takes effect from the next Guild Council.)
Condoms in the Forum 52 34 7 10 6 2 Multiple free condom boxes in the forum. It is too intimidating going to the student health centre or to the health centre in town. Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (one out of three failed.) GREEN: Give project to VP Welfare to implement immediately. Votes: 111 Positive: 77.4% Mean Rating: 3.99 Pass / Fail Ratings Notes: Can usually source free condoms from many places. Distribution points to be negotiated, and stocked.
Guild Outlet Pre-Order System 26 14 8 6 5 0 Introduce a pre-order system in Comida and other Guild outlets to reduce queue times. Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (two out of three failed.) GREEN: Give project to Guild President to implement. Votes: 59 Positive: 67.8% Mean Rating: 3.85 Pass / Fail Ratings Notes: Also a Manifesto pledge from LJT pass to her to put within delivery project as democratic data.
Bottled Beers in the Ram 49 18 4 200 The Ram should increase its selection of bottled beers Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (one out of three failed.) GREEN: Give project to Guild President to implement immediately. Votes: 73 Positive: 91.8% Mean Rating: 4.51 Pass / Fail Ratings Notes: Action Points include:- CAMRA membership. Craft Beers.
#MyMilk Campaign 22 213 27 8 Start a guild #MyMilk campaign Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Automatic Fail. AMBER: Allow to fail, but pass concept of fun or tongue- in-cheek campaigns to Campaigns Working group to look at methods of delivery. Votes: 63 Positive: 38.1% Mean Rating: 2.44 Pass / Fail Ratings Notes: Student Ideas is not intended to be ONLY serious political ideas. Fun is intended as an explicit part of the system. In particular, no student wastes staff time.
Staplers in the Library 3720 22 3 1 Put staplers and hole punches in the library next to the printer Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (two out of three failed.) GREEN: Give project to VP Education to implement immediately. Votes: 65 Positive: 87.7% Mean Rating: 4.28 Pass / Fail Ratings Notes: Attached via cables for security. Reduces queue times when paper-based hand- ins are used. Basic stationery.
UniCard Payments 27 12 5 8 7 2 Allow payments to be made with Unicards to reduce queue times on all guild services Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral, fails two out of three tests AMBER: Pass to Guild President to take action Votes: 61 Positive: 64% Mean Rating: 3.62 Pass / Fail Ratings Notes: Similar schemes are Mondex, Octopus, etc. It is unlikely that the method of payment would reduce queue times. UniCards are not contactless.
Campaigning Societies 29 15 201 2 The Guild Website should have a section outlining upcoming campaigns from societies Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral rating (1 out of 3 passed) AMBER: Pass to VP Activities for implementation. GREEN: Pass to Campaigns Working Group its their direct responsibility and fits their aims. Votes: 49 Positive: 89.8% Mean Rating: 4.33 Pass / Fail Ratings Notes: Co-ordination of the Campaigns Network is something CP&R has been trying to do. Societies resist our efforts to help, as they regard it as controlling not supporting.
Gluten-Free Wraps 20 16 4 2 10 Gluten free wraps made an option at the wrap bar in DH1 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (1 out of 3 passed) AMBER: Pass to Guild President to add to Healthy Eating options already implemented Votes: 43 Positive: 83.7% Mean Rating: 4.21 Pass / Fail Ratings Notes: Concerns about cross- contamination for Gluten- free service. Other alternatives mentioned.
Halls Study Areas 24 22 2 10 20 Birks Grange and other student accommodations should have their own quiet study areas Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (1 out of 3 tests passed) AMBER: Pass to VP Welfare & Diversity to investigate/implement where possible. Votes: 60 Positive: 76.7% Mean Rating: 3.93 Pass / Fail Ratings Notes: On Campus self-catered accommodation has no central space. Catered Accommodation has social space. Private Halls dont have social spaces generally.
Hand Sanitiser 29 14 6 4 3 0 Provide hand sanitiser dispensers around campus - especially by computers Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (1 out of 3 passed) AMBER: Pass to VP Welfare & Diversity to investigate / implement GREEN: Pass to Campaigns Working group to widen scope to cover all aspects of health on campus, inc. Freshers Flu phenomena. Votes: 65 Positive: 78.4% Mean Rating: 4.18 Pass / Fail Ratings Notes: May already exist in some buildings. Staff illness has a cost in lost hours and disruption this could assist in lowering absence.
International Payments 18 2 2 1 1 2 The university should have an IBAN or swift account to make tuition payment easier for international students Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (1 out of 3 passed) AMBER: Pass to Guild President to discuss with ISC/check requirements with University and attempt to implement. GREEN: Pass to I.S.C. to plan and act. Votes: 28 Positive: 78.6% Mean Rating: 4.14 Pass / Fail Ratings Notes: No Comments Low participation on International demographics at present Student Ideas awareness lower in group.
Microwaves and Kettles 81 20 5 6 21 Make microwaves and kettles available so people can bring their own lunch to campus Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (2 out of 3 passed) AMBER: Pass to VP Activities to implement with Campus Services. Votes: 115 Positive: 87.8% Mean Rating: 4.47 Pass / Fail Ratings Notes: A&V Mentioned again a single point is not sufficient nor can more advertising help (use and queues) St. Lukes mentioned again.
Mens Representative 38 7 4 12 162 9 Create a Men's Representative position Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (1 out of 3 passed) GREEN: Pass to Elections Working Party for strategy on advertising posts to encourage wider participation. Votes: 232 Positive: 19.4% Mean Rating: 1.79 Pass / Fail Ratings Notes: The creation of Liberation Campaigns Council eliminated all single-issue posts. There is no Womens Rep. The problem lies in encouraging men to take the softer Roles.
Break
Sabb Reports 60 second Sabb Reports Guild President VP Activities VP Education VP Welfare & Diversity
Officer Reports 60 second Officer Reports Student Elections Officer Elections Working Party (term one) meeting
Break
Any Other Business Correcting failure No current failing Ideas or projects which require Council votes. Guild Budget Workshop Laver 825, 12:30-13:30 11-Nov-2015 An hour before Guild Council Held by Finance Director and Commercial Director Anything else from the floor?

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2015 10-14-guild council

  • 3. Agenda 5 minutes (arrival buffer) Governance Introductions / Apologies Student Ideas votes cast number threshold Student Ideas / Votes Condoms in the Forum Pre-Order System Beers in the Ram #MyMilk Campaign Staplers and Hole Punches in the Library UniCard Payment Campaigns Website Gluten Free Wraps Birks Grange Study Area Hand Sanitiser IBAN or Swift Account Microwaves and Kettles Mens Rep post 5 minute break Reports Reports 60 Seconds Guild President, VP Activities, VP Education, VP Welfare & Diversity Any Other Business
  • 4. Votes cast numbers threshold The 100 test seems to be failing too many Ideas The average last year was 80 votes per Idea (both terms) This terms average is currently 57 votes per Idea The 100 threshold was set as approximating the upper quartile of engaged students for each vote. The upper quartile at present would give a limit of 65 votes cast. We propose changing to this threshold for voter participation. We can look again in term two theres a difference on last years figures term one average was 10 votes lower per Idea. If the volume keeps up, the average is likely to be lower anyway, and the system should take account of behavioural change. Votes: RED: Leave threshold for votes cast the same YELLOW: Leave it alone for now and look to alter in Term Two GREEN: Change number immediately (takes effect from the next Guild Council.)
  • 5. Condoms in the Forum 52 34 7 10 6 2 Multiple free condom boxes in the forum. It is too intimidating going to the student health centre or to the health centre in town. Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (one out of three failed.) GREEN: Give project to VP Welfare to implement immediately. Votes: 111 Positive: 77.4% Mean Rating: 3.99 Pass / Fail Ratings Notes: Can usually source free condoms from many places. Distribution points to be negotiated, and stocked.
  • 6. Guild Outlet Pre-Order System 26 14 8 6 5 0 Introduce a pre-order system in Comida and other Guild outlets to reduce queue times. Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (two out of three failed.) GREEN: Give project to Guild President to implement. Votes: 59 Positive: 67.8% Mean Rating: 3.85 Pass / Fail Ratings Notes: Also a Manifesto pledge from LJT pass to her to put within delivery project as democratic data.
  • 7. Bottled Beers in the Ram 49 18 4 200 The Ram should increase its selection of bottled beers Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (one out of three failed.) GREEN: Give project to Guild President to implement immediately. Votes: 73 Positive: 91.8% Mean Rating: 4.51 Pass / Fail Ratings Notes: Action Points include:- CAMRA membership. Craft Beers.
  • 8. #MyMilk Campaign 22 213 27 8 Start a guild #MyMilk campaign Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Automatic Fail. AMBER: Allow to fail, but pass concept of fun or tongue- in-cheek campaigns to Campaigns Working group to look at methods of delivery. Votes: 63 Positive: 38.1% Mean Rating: 2.44 Pass / Fail Ratings Notes: Student Ideas is not intended to be ONLY serious political ideas. Fun is intended as an explicit part of the system. In particular, no student wastes staff time.
  • 9. Staplers in the Library 3720 22 3 1 Put staplers and hole punches in the library next to the printer Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (two out of three failed.) GREEN: Give project to VP Education to implement immediately. Votes: 65 Positive: 87.7% Mean Rating: 4.28 Pass / Fail Ratings Notes: Attached via cables for security. Reduces queue times when paper-based hand- ins are used. Basic stationery.
  • 10. UniCard Payments 27 12 5 8 7 2 Allow payments to be made with Unicards to reduce queue times on all guild services Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral, fails two out of three tests AMBER: Pass to Guild President to take action Votes: 61 Positive: 64% Mean Rating: 3.62 Pass / Fail Ratings Notes: Similar schemes are Mondex, Octopus, etc. It is unlikely that the method of payment would reduce queue times. UniCards are not contactless.
  • 11. Campaigning Societies 29 15 201 2 The Guild Website should have a section outlining upcoming campaigns from societies Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral rating (1 out of 3 passed) AMBER: Pass to VP Activities for implementation. GREEN: Pass to Campaigns Working Group its their direct responsibility and fits their aims. Votes: 49 Positive: 89.8% Mean Rating: 4.33 Pass / Fail Ratings Notes: Co-ordination of the Campaigns Network is something CP&R has been trying to do. Societies resist our efforts to help, as they regard it as controlling not supporting.
  • 12. Gluten-Free Wraps 20 16 4 2 10 Gluten free wraps made an option at the wrap bar in DH1 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (1 out of 3 passed) AMBER: Pass to Guild President to add to Healthy Eating options already implemented Votes: 43 Positive: 83.7% Mean Rating: 4.21 Pass / Fail Ratings Notes: Concerns about cross- contamination for Gluten- free service. Other alternatives mentioned.
  • 13. Halls Study Areas 24 22 2 10 20 Birks Grange and other student accommodations should have their own quiet study areas Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (1 out of 3 tests passed) AMBER: Pass to VP Welfare & Diversity to investigate/implement where possible. Votes: 60 Positive: 76.7% Mean Rating: 3.93 Pass / Fail Ratings Notes: On Campus self-catered accommodation has no central space. Catered Accommodation has social space. Private Halls dont have social spaces generally.
  • 14. Hand Sanitiser 29 14 6 4 3 0 Provide hand sanitiser dispensers around campus - especially by computers Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (1 out of 3 passed) AMBER: Pass to VP Welfare & Diversity to investigate / implement GREEN: Pass to Campaigns Working group to widen scope to cover all aspects of health on campus, inc. Freshers Flu phenomena. Votes: 65 Positive: 78.4% Mean Rating: 4.18 Pass / Fail Ratings Notes: May already exist in some buildings. Staff illness has a cost in lost hours and disruption this could assist in lowering absence.
  • 15. International Payments 18 2 2 1 1 2 The university should have an IBAN or swift account to make tuition payment easier for international students Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (1 out of 3 passed) AMBER: Pass to Guild President to discuss with ISC/check requirements with University and attempt to implement. GREEN: Pass to I.S.C. to plan and act. Votes: 28 Positive: 78.6% Mean Rating: 4.14 Pass / Fail Ratings Notes: No Comments Low participation on International demographics at present Student Ideas awareness lower in group.
  • 16. Microwaves and Kettles 81 20 5 6 21 Make microwaves and kettles available so people can bring their own lunch to campus Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (2 out of 3 passed) AMBER: Pass to VP Activities to implement with Campus Services. Votes: 115 Positive: 87.8% Mean Rating: 4.47 Pass / Fail Ratings Notes: A&V Mentioned again a single point is not sufficient nor can more advertising help (use and queues) St. Lukes mentioned again.
  • 17. Mens Representative 38 7 4 12 162 9 Create a Men's Representative position Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral (1 out of 3 passed) GREEN: Pass to Elections Working Party for strategy on advertising posts to encourage wider participation. Votes: 232 Positive: 19.4% Mean Rating: 1.79 Pass / Fail Ratings Notes: The creation of Liberation Campaigns Council eliminated all single-issue posts. There is no Womens Rep. The problem lies in encouraging men to take the softer Roles.
  • 18. Break
  • 19. Sabb Reports 60 second Sabb Reports Guild President VP Activities VP Education VP Welfare & Diversity
  • 20. Officer Reports 60 second Officer Reports Student Elections Officer Elections Working Party (term one) meeting
  • 21. Break
  • 22. Any Other Business Correcting failure No current failing Ideas or projects which require Council votes. Guild Budget Workshop Laver 825, 12:30-13:30 11-Nov-2015 An hour before Guild Council Held by Finance Director and Commercial Director Anything else from the floor?