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2015 12-09-guild-council

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University of Exeter Students' Guild
University of Exeter Students' Guild

The document summarizes the agenda and procedures for the Guild Council meeting on 9 December. It includes discussions on governance, 21 student ideas to be voted on, and other business items. The student ideas cover topics like vegan food options, afternoon tea, hiring a library monitor, tuition fees, and designating an eating area. They will be rated on a scale and either pass, fail, or be decided by the council depending on the ratings and implications of each idea.

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Guild Council Agenda: 9 December 15 Amory A128 1:00pm to 2:30pm
Agenda Governance (30 minutes) Introductions / Apologies Standing Orders Full Council: Meetings Shadow Council: Meetings Working Groups: Meetings Game Design Council - new Student Ideas (45 minutes) 21 potential Ideas Other Business (1 mins) Automatic Passes Automatic Fails 60 Seconds (4 minutes) Sabbatical Officer Final Report to Full Council
Procedure Reminder of operational changes since last Guild Council: Agenda/Reports Adam Output/Action Sean Input/Systemic Gary
Term Two meetings and location 1. Full Council (to hear Ideas and handle governance affecting the whole Guild) 2. Shadow Council (to scrutinise the Sabbatical Officers and hear reports) 3. Working Groups Environment & Ethics, Intersectionality, Campaigns 4. Game Design Council new. Fun Engagement.
Full Council Convenor & Chair: Guild Chair To help students engage effectively with Guild Democracy and democratic processes, working with received Student Ideas to form and pass new actions and policy.
Full Council Day(s) GREEN: Wednesday YELLOW: Tuesday RED: Alternative days, like Term One Time(s) GREEN: Always 12:30pm for 1 hour YELLOW: Always 3:30pm for 1 hour RED: Alternative hours, like Term One Location(s) GREEN: Single Location (Forum) YELLOW: Single Location (Academic building) RED: Alternative locations, like Term One Starting in GREEN: Week One (Exams) RED: Week Two (post- Exams)
Shadow Council Convenor & Chair: Guild Chair Formerly all Guild Councillors, for Term Two, those directly elected as Guild Councillors to scrutinise the work of all elected Officers, and the performance of the Sabbatical Officers. The primary role of Shadow Councillors is to disrupt un- critical and complacent behaviours in order to encourage better services from the Guild as a whole. Moving away from post-specific scrutiny; to allow shadowing to take place on a post-specific or other basis while meetings are general scrutiny.
Shadow Council Day(s) GREEN: Thursday YELLOW: Friday RED: Alternative days, like Term One Time(s) GREEN: Always 1:30pm for 1 hour YELLOW: Always 2:30pm for 1 hour RED: Always 3:30pm, for 1 hour Location(s) GREEN: Single Location (Forum) YELLOW: Single Location (Academic building) RED: Alternative locations, like Term One Starting GREEN: Week One (Exams) RED: Week Two (post- Exams)
Working Groups Intersectionality, Environment & Ethics, Campaigns Final Term of these as working groups In 2016 will become Liberation Council (joint Chair with Liberation) Sustainability Council Campaigns Council Same purpose, singular naming Full Council is still main body, work broken down permanently by portfolios 2015-16 was interim testing of portfolio work.
Working Groups Intersectionality, Environment & Ethics, Campaigns Officers For next term, work out what hasnt been done yet and arrange meetings as necessary. Adam support for Intersectionality Sean support for E&E and Campaigns
Games Design Council Convenor & Chair: Guild Chair The primary role of Games Design Councillors is to disrupt standard 'student politics' and engage students in ways they actually enjoy. The direct purpose of Game Design Council is to modify, adapt and replace existing democratic systems following suggestions from student members in order to keep developing interaction and engagement in direct and representative democracy. Guild Chair | Student Elections Officer | Student Ideas Officer | Any other volunteers? Will meet for 30 minutes before or after Guild Council decisions must be ratified by Council Ratification either by Full Council or Shadow Council
Neutral Ideas Ideas which do not fail or pass on all criteria, or which have direct spending implications
Student Ideas 50 10 5 3 8 2 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to Guild President to consult/act Information:More vegan options in Guild outlets that aren't houmous or falafel Notes: Guild could focus group on vegan food (Change Agent) Few options available after many Ideas Strong dislike of falafel 84 RATING MEAN 4.20 MAJORITY 62.82% VOTERS 78
Student Ideas 428 4 1 9 2 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications AMBER: Pass to Guild President to consult/act GREEN: Council-decided action or Change Agent present Information:Afternoon Tea in the Ram Notes: Cream Teas have been offered in Guild outlets (not the Ram) in the past, but failed to get sales that reached a break- even point. Spoilage an issue with stock. Consideration could be given to specific dates/times, with sufficient advertising. 74 RATING MEAN 4.08 MAJORITY 55.9% VOTERS 68
Student Ideas 21 235 9 19 0 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to VP Education to consult/act Information:Hire a library monitor ensuring quiet during study times and that people are using the study space/computers for actual study Notes: No Comments 65 RATING MEAN 3.23 MAJORITY 20.8% VOTERS 77
Student Ideas 42 533 33 1 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to Guild President to consult/act Information:No tuition fees Notes: Comments on current repay as you earn system. 65 RATING MEAN 3.23 MAJORITY 11.22% VOTERS 98
Student Ideas 46 473 41 9 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral AMBER: Pass to Guild President to consult/act GREEN: Council-decided action or Change Agent present Information:Make the Guild politically neutral Notes: No agreement on what neutrality requires. The Guild already obliges the law in terms of political party neutrality and acts only when asked to do so democratically by members or on manifesto pledges by elected students. 62 RATING MEAN 3.11 MAJORITY 5.5% VOTERS 110
Student Ideas 34 10 6 100 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral YELLOW: Council-decided action GREEN: Pass to Guild President to consult/act Information:Bus leaving Rowancroft at 8.15am Notes: Suggested that the existing bus service move to a slightly later time to enable this. Under next terms combined Idea/Vote rating this would have passed there need not be any cost increase. 61 RATING MEAN 4.51 MAJORITY 84.3% VOTERS 51
Student Ideas 26 8 5 6 12 4 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to Guild President to consult/act Information:Krispy-Kreme cafe in the Forum Notes: If no space for caf辿, get Tesco- style stand-up unit? 57 RATING MEAN 3.53 MAJORITY 26.23% VOTERS 61
Student Ideas 26 8 5 1 11 5 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to Societies Executive to consult/act Information:All Guild Societies to comply with an online Code of Conduct Notes: Code of Conduct referenced in comments applies to elected representatives when carrying out their duties only (inc. Society Committees) and not to general membership behaviour. 55 RATING MEAN 3.76 MAJORITY 41.8% VOTERS 55
Student Ideas 26 11 3 1 10 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to VP Activities to consult/act Information:Let Society committee members have full control of their Guild website page Notes: No comments50 RATING MEAN 4.43 MAJORITY 83.33% VOTERS 42
Student Ideas 10 16 14 8 13 1 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to Guild President to consult/act Information:Designate an area for eating on campus Notes: Comments on space lack of current study space where would this go? 50 RATING MEAN 3.03 MAJORITY 8.06% VOTERS 62
Student Ideas 18 6 16 3 14 2 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to VP Activities to consult/act Information:'Don't care' option for Student Ideas Notes: Neutral is Dont Care Or just dont vote (if you dont care) If changed to Meh the language of the other options would have to change. 50 RATING MEAN 3.19 MAJORITY 11.86% VOTERS 59
Student Ideas 18 10 5 2 1 3 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications AMBER: Pass to VP Welfare & Diversity to consult/act GREEN: Council-decided action or Change Agent present Information:Soft closing door hinges in accommodation Notes: Loud and fast door closing on fire doors mentioned as a problem several times. Several accommodation providers involved, so requires an organised response to get action. 43 RATING MEAN 4.17 MAJORITY 64.1% VOTERS 39
Student Ideas 25 102 24 1 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Cost Implications AMBER: Pass to Guild President to consult/act GREEN: Council-decided action or Change Agent present Information:The Guild should have a Mayfair style restaurant on campus Notes: Contentious issue, as marked by strong opinion resulting in a hung vote and neutral mean. This would require staged planning, and budgeting as a new proposal from 2016, to be passed by Trustee Board in April. 43 RATING MEAN 3.02 MAJORITY 0% VOTERS 53
Automatic Passes Automatic Passes 395: Record All Lectures 406: More Paper/Card Recycling 412: Unused Lecture Theatre map for study space 415: Basic expenses for compulsory hidden course costs 424: Exam timetables released earlier Change Agents 407: Ram Roasts
Automatic Fails Automatic Fails 401: Jacuzzi/Sauna for Birks 402: Tennis Court for Birks 417: Appoint Allan 418: Laptop Exams 419: Union Piazza 421: Society City
Final Sabb Reports 60 second Sabb Reports VP Activities Guild President VP Welfare & Diversity VP Education
Any Other Business Correcting failure Any failing Ideas Anything else from the floor?

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2015 12-09-guild-council

  • 1. Guild Council Agenda: 9 December 15 Amory A128 1:00pm to 2:30pm
  • 2. Agenda Governance (30 minutes) Introductions / Apologies Standing Orders Full Council: Meetings Shadow Council: Meetings Working Groups: Meetings Game Design Council - new Student Ideas (45 minutes) 21 potential Ideas Other Business (1 mins) Automatic Passes Automatic Fails 60 Seconds (4 minutes) Sabbatical Officer Final Report to Full Council
  • 3. Procedure Reminder of operational changes since last Guild Council: Agenda/Reports Adam Output/Action Sean Input/Systemic Gary
  • 4. Term Two meetings and location 1. Full Council (to hear Ideas and handle governance affecting the whole Guild) 2. Shadow Council (to scrutinise the Sabbatical Officers and hear reports) 3. Working Groups Environment & Ethics, Intersectionality, Campaigns 4. Game Design Council new. Fun Engagement.
  • 5. Full Council Convenor & Chair: Guild Chair To help students engage effectively with Guild Democracy and democratic processes, working with received Student Ideas to form and pass new actions and policy.
  • 6. Full Council Day(s) GREEN: Wednesday YELLOW: Tuesday RED: Alternative days, like Term One Time(s) GREEN: Always 12:30pm for 1 hour YELLOW: Always 3:30pm for 1 hour RED: Alternative hours, like Term One Location(s) GREEN: Single Location (Forum) YELLOW: Single Location (Academic building) RED: Alternative locations, like Term One Starting in GREEN: Week One (Exams) RED: Week Two (post- Exams)
  • 7. Shadow Council Convenor & Chair: Guild Chair Formerly all Guild Councillors, for Term Two, those directly elected as Guild Councillors to scrutinise the work of all elected Officers, and the performance of the Sabbatical Officers. The primary role of Shadow Councillors is to disrupt un- critical and complacent behaviours in order to encourage better services from the Guild as a whole. Moving away from post-specific scrutiny; to allow shadowing to take place on a post-specific or other basis while meetings are general scrutiny.
  • 8. Shadow Council Day(s) GREEN: Thursday YELLOW: Friday RED: Alternative days, like Term One Time(s) GREEN: Always 1:30pm for 1 hour YELLOW: Always 2:30pm for 1 hour RED: Always 3:30pm, for 1 hour Location(s) GREEN: Single Location (Forum) YELLOW: Single Location (Academic building) RED: Alternative locations, like Term One Starting GREEN: Week One (Exams) RED: Week Two (post- Exams)
  • 9. Working Groups Intersectionality, Environment & Ethics, Campaigns Final Term of these as working groups In 2016 will become Liberation Council (joint Chair with Liberation) Sustainability Council Campaigns Council Same purpose, singular naming Full Council is still main body, work broken down permanently by portfolios 2015-16 was interim testing of portfolio work.
  • 10. Working Groups Intersectionality, Environment & Ethics, Campaigns Officers For next term, work out what hasnt been done yet and arrange meetings as necessary. Adam support for Intersectionality Sean support for E&E and Campaigns
  • 11. Games Design Council Convenor & Chair: Guild Chair The primary role of Games Design Councillors is to disrupt standard 'student politics' and engage students in ways they actually enjoy. The direct purpose of Game Design Council is to modify, adapt and replace existing democratic systems following suggestions from student members in order to keep developing interaction and engagement in direct and representative democracy. Guild Chair | Student Elections Officer | Student Ideas Officer | Any other volunteers? Will meet for 30 minutes before or after Guild Council decisions must be ratified by Council Ratification either by Full Council or Shadow Council
  • 12. Neutral Ideas Ideas which do not fail or pass on all criteria, or which have direct spending implications
  • 13. Student Ideas 50 10 5 3 8 2 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to Guild President to consult/act Information:More vegan options in Guild outlets that aren't houmous or falafel Notes: Guild could focus group on vegan food (Change Agent) Few options available after many Ideas Strong dislike of falafel 84 RATING MEAN 4.20 MAJORITY 62.82% VOTERS 78
  • 14. Student Ideas 428 4 1 9 2 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications AMBER: Pass to Guild President to consult/act GREEN: Council-decided action or Change Agent present Information:Afternoon Tea in the Ram Notes: Cream Teas have been offered in Guild outlets (not the Ram) in the past, but failed to get sales that reached a break- even point. Spoilage an issue with stock. Consideration could be given to specific dates/times, with sufficient advertising. 74 RATING MEAN 4.08 MAJORITY 55.9% VOTERS 68
  • 15. Student Ideas 21 235 9 19 0 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to VP Education to consult/act Information:Hire a library monitor ensuring quiet during study times and that people are using the study space/computers for actual study Notes: No Comments 65 RATING MEAN 3.23 MAJORITY 20.8% VOTERS 77
  • 16. Student Ideas 42 533 33 1 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to Guild President to consult/act Information:No tuition fees Notes: Comments on current repay as you earn system. 65 RATING MEAN 3.23 MAJORITY 11.22% VOTERS 98
  • 17. Student Ideas 46 473 41 9 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral AMBER: Pass to Guild President to consult/act GREEN: Council-decided action or Change Agent present Information:Make the Guild politically neutral Notes: No agreement on what neutrality requires. The Guild already obliges the law in terms of political party neutrality and acts only when asked to do so democratically by members or on manifesto pledges by elected students. 62 RATING MEAN 3.11 MAJORITY 5.5% VOTERS 110
  • 18. Student Ideas 34 10 6 100 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral YELLOW: Council-decided action GREEN: Pass to Guild President to consult/act Information:Bus leaving Rowancroft at 8.15am Notes: Suggested that the existing bus service move to a slightly later time to enable this. Under next terms combined Idea/Vote rating this would have passed there need not be any cost increase. 61 RATING MEAN 4.51 MAJORITY 84.3% VOTERS 51
  • 19. Student Ideas 26 8 5 6 12 4 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to Guild President to consult/act Information:Krispy-Kreme cafe in the Forum Notes: If no space for caf辿, get Tesco- style stand-up unit? 57 RATING MEAN 3.53 MAJORITY 26.23% VOTERS 61
  • 20. Student Ideas 26 8 5 1 11 5 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to Societies Executive to consult/act Information:All Guild Societies to comply with an online Code of Conduct Notes: Code of Conduct referenced in comments applies to elected representatives when carrying out their duties only (inc. Society Committees) and not to general membership behaviour. 55 RATING MEAN 3.76 MAJORITY 41.8% VOTERS 55
  • 21. Student Ideas 26 11 3 1 10 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to VP Activities to consult/act Information:Let Society committee members have full control of their Guild website page Notes: No comments50 RATING MEAN 4.43 MAJORITY 83.33% VOTERS 42
  • 22. Student Ideas 10 16 14 8 13 1 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to Guild President to consult/act Information:Designate an area for eating on campus Notes: Comments on space lack of current study space where would this go? 50 RATING MEAN 3.03 MAJORITY 8.06% VOTERS 62
  • 23. Student Ideas 18 6 16 3 14 2 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications YELLOW: Council-decided action or Change Agent present GREEN: Pass to VP Activities to consult/act Information:'Don't care' option for Student Ideas Notes: Neutral is Dont Care Or just dont vote (if you dont care) If changed to Meh the language of the other options would have to change. 50 RATING MEAN 3.19 MAJORITY 11.86% VOTERS 59
  • 24. Student Ideas 18 10 5 2 1 3 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Neutral or Cost Implications AMBER: Pass to VP Welfare & Diversity to consult/act GREEN: Council-decided action or Change Agent present Information:Soft closing door hinges in accommodation Notes: Loud and fast door closing on fire doors mentioned as a problem several times. Several accommodation providers involved, so requires an organised response to get action. 43 RATING MEAN 4.17 MAJORITY 64.1% VOTERS 39
  • 25. Student Ideas 25 102 24 1 Strongly Agree Agree Neutral Disagree Strongly Disagree Confused Votes: RED: Fail Idea Cost Implications AMBER: Pass to Guild President to consult/act GREEN: Council-decided action or Change Agent present Information:The Guild should have a Mayfair style restaurant on campus Notes: Contentious issue, as marked by strong opinion resulting in a hung vote and neutral mean. This would require staged planning, and budgeting as a new proposal from 2016, to be passed by Trustee Board in April. 43 RATING MEAN 3.02 MAJORITY 0% VOTERS 53
  • 26. Automatic Passes Automatic Passes 395: Record All Lectures 406: More Paper/Card Recycling 412: Unused Lecture Theatre map for study space 415: Basic expenses for compulsory hidden course costs 424: Exam timetables released earlier Change Agents 407: Ram Roasts
  • 27. Automatic Fails Automatic Fails 401: Jacuzzi/Sauna for Birks 402: Tennis Court for Birks 417: Appoint Allan 418: Laptop Exams 419: Union Piazza 421: Society City
  • 28. Final Sabb Reports 60 second Sabb Reports VP Activities Guild President VP Welfare & Diversity VP Education
  • 29. Any Other Business Correcting failure Any failing Ideas Anything else from the floor?