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2015 November Newsletter

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Andrea Rapp

The newsletter provides information on the fall break schedule for the Lory Student Center (LSC) and events occurring in November. It announces that the Grand Ballroom floor will undergo sanding and refinishing during the breaks to address problems from initial installation. Strict humidity guidelines must be followed while work is completed. It also highlights catering employee Elliott Roberts and memorializes Jozenn Walters who recently passed away. The newsletter concludes with a reminder to review emergency procedures.

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Event Planning Newsletter 2015 Fall Break LSC Schedule Saturday, November 21: 7am-10pm Sunday, November 22: 11am-9pm Monday-Tuesday, November 23- 24: 6am-9pm Wednesday November 25: 6am-5pm Thursday-Saturday, November 26-28: LSC Closed Sunday, November 29: 9am-11pm Events Occurring in the LSC 11/5 CSU Math Day 11/6 Fall PLI Day 11/7 World Unity Fair 11/10 DECA Districts 11/11 Graduate Student Showcase 11/11-11/12 Annual Forum 11/12-11/14 IACURH Conference 11/15 - New Member Program *This is not a list of all events in the LSC* Ballroom Floor Refinishing! The Grand Ballroom floor will get sanded and refinished this fall/winter during the breaks. During the Thanksgiving Break the floor will be sanded down to remove the ridges. After Commencements in December the floor will get refinished. The problems with the floor resulted due to the humidity during the initial installation. In order to avoid that in the future, great care will be taken to monitor the humidity levels in the room. We have been asked to strictly adhere to the following guidelines to maintain constant humidity levels for the raw wood from November 29 through Commencements: 1. No water on the floor. If spills occur wipe up immediately. For any sticky/food/beverage residues please wipe up with a damp (not wet) rag. 2. All doors must be closed as much as possible. As soon as an event begins or ends, please close the doors (including catering doors). Humidity is a powerful force and will try to escape from the ballroom and dissipate into the building. 3. Please check with clients to keep dividers open between sections as much as possible. If we cannot keep the dividers open, we need to prop the doors open in the dividers. 4. Humidistats will be installed on ballroom thermostats and air temperature will be connected to humidity levels in the ballroom, so there will be times when the ballroom will be warm or cool. We cannot adjust the temperature. Please contact Rodney Valdez for guidance. 5. We have moved as many smaller events as possible to other venues (North Ballroom and Theatre) during this time period. 6. Keep the balcony doors closed. Thank you for your cooperation. Hopefully, we will have beautiful finished floors by January 12, 2016!
Student Spotlight With Elliott Roberts! Department: Catering Hometown: Castle Pines, CO Major: Computer Science Hobbies: Eating, cooking, binge watching TV and Movies Favorite Thanksgiving Food: Green Bean Casserole If you had a superpower what would it be? To Fly What is your spirit animal? An elk In Memory of Jozenn Walters August 8th, 1994 October 11, 2015 Jozenn Walters, age 21 of Fort Collins, CO passed away Sunday, October 11, 2015 as a result of injuries sustained in a traffic accident. This past May she graduated from Colorado State University with a Bachelor of Arts in Sociology. She loved life, her family and many friends and was a great member of the LSC Catering team. Emergency Procedures Supervisors: Please review emergency procedures and evacuation plans with your staff at your next meeting. Print and post a copy for everyone to reference. You can find this information on the LSC Web Page under the Staff Portal: http://www.lscstaff.colostate.edu/ Everyone should know the location of the building fire alarm panel to direct Poudre Fire Authority and CSU Police Department when an alarm goes off. The Fire Alarm Panel is located in Room 238 which is accessed outside of the building next to the Coke machine. Go outside the exit doors at the north end of the SDPS offices just west of the Women and Gender Advocacy Center on Level 200 and the fire panel door is on the left. Please note that the fire doors will close and you will not be able to go through them until the emergency ends. Please exit the closest door. Ask people to vacate the building, but you do not have to stay with them if they refuse to leave. Exit and relay to emergency responders where people are still located in the Lory Student Center. If someone is in a wheelchair during a fire alarm, please dont use the elevators, but take them to a place of refuge and direct emergency personnel of their location. Go to the closest refuge location on Level 100: Staircase south of Student Media and/or Staircase west of Campus Activities and on Level 300: Top of staircase west of Executive Directors Office; entry foyer near Grand Ballroom; and Engineering covered bridge. Most departments have a designated area to clear and door to patrol during an emergency. Building Manager: NE Plaza Doors at the Fire Alarm panel Catering: clear servery; assist as needed for door patrols Event Planning: clear Grand Ballroom, Lobby, Registration Booth; patrol East Plaza Doors Event Services: clear N.Ballroom, U-Club, LaPorte, Virginia Dale, Cherokee Park; patrol Engineering Bridge Kitchen: clear Kitchen area; patrol Loading Dock

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2015 November Newsletter

  • 1. Event Planning Newsletter 2015 Fall Break LSC Schedule Saturday, November 21: 7am-10pm Sunday, November 22: 11am-9pm Monday-Tuesday, November 23- 24: 6am-9pm Wednesday November 25: 6am-5pm Thursday-Saturday, November 26-28: LSC Closed Sunday, November 29: 9am-11pm Events Occurring in the LSC 11/5 CSU Math Day 11/6 Fall PLI Day 11/7 World Unity Fair 11/10 DECA Districts 11/11 Graduate Student Showcase 11/11-11/12 Annual Forum 11/12-11/14 IACURH Conference 11/15 - New Member Program *This is not a list of all events in the LSC* Ballroom Floor Refinishing! The Grand Ballroom floor will get sanded and refinished this fall/winter during the breaks. During the Thanksgiving Break the floor will be sanded down to remove the ridges. After Commencements in December the floor will get refinished. The problems with the floor resulted due to the humidity during the initial installation. In order to avoid that in the future, great care will be taken to monitor the humidity levels in the room. We have been asked to strictly adhere to the following guidelines to maintain constant humidity levels for the raw wood from November 29 through Commencements: 1. No water on the floor. If spills occur wipe up immediately. For any sticky/food/beverage residues please wipe up with a damp (not wet) rag. 2. All doors must be closed as much as possible. As soon as an event begins or ends, please close the doors (including catering doors). Humidity is a powerful force and will try to escape from the ballroom and dissipate into the building. 3. Please check with clients to keep dividers open between sections as much as possible. If we cannot keep the dividers open, we need to prop the doors open in the dividers. 4. Humidistats will be installed on ballroom thermostats and air temperature will be connected to humidity levels in the ballroom, so there will be times when the ballroom will be warm or cool. We cannot adjust the temperature. Please contact Rodney Valdez for guidance. 5. We have moved as many smaller events as possible to other venues (North Ballroom and Theatre) during this time period. 6. Keep the balcony doors closed. Thank you for your cooperation. Hopefully, we will have beautiful finished floors by January 12, 2016!
  • 2. Student Spotlight With Elliott Roberts! Department: Catering Hometown: Castle Pines, CO Major: Computer Science Hobbies: Eating, cooking, binge watching TV and Movies Favorite Thanksgiving Food: Green Bean Casserole If you had a superpower what would it be? To Fly What is your spirit animal? An elk In Memory of Jozenn Walters August 8th, 1994 October 11, 2015 Jozenn Walters, age 21 of Fort Collins, CO passed away Sunday, October 11, 2015 as a result of injuries sustained in a traffic accident. This past May she graduated from Colorado State University with a Bachelor of Arts in Sociology. She loved life, her family and many friends and was a great member of the LSC Catering team. Emergency Procedures Supervisors: Please review emergency procedures and evacuation plans with your staff at your next meeting. Print and post a copy for everyone to reference. You can find this information on the LSC Web Page under the Staff Portal: http://www.lscstaff.colostate.edu/ Everyone should know the location of the building fire alarm panel to direct Poudre Fire Authority and CSU Police Department when an alarm goes off. The Fire Alarm Panel is located in Room 238 which is accessed outside of the building next to the Coke machine. Go outside the exit doors at the north end of the SDPS offices just west of the Women and Gender Advocacy Center on Level 200 and the fire panel door is on the left. Please note that the fire doors will close and you will not be able to go through them until the emergency ends. Please exit the closest door. Ask people to vacate the building, but you do not have to stay with them if they refuse to leave. Exit and relay to emergency responders where people are still located in the Lory Student Center. If someone is in a wheelchair during a fire alarm, please dont use the elevators, but take them to a place of refuge and direct emergency personnel of their location. Go to the closest refuge location on Level 100: Staircase south of Student Media and/or Staircase west of Campus Activities and on Level 300: Top of staircase west of Executive Directors Office; entry foyer near Grand Ballroom; and Engineering covered bridge. Most departments have a designated area to clear and door to patrol during an emergency. Building Manager: NE Plaza Doors at the Fire Alarm panel Catering: clear servery; assist as needed for door patrols Event Planning: clear Grand Ballroom, Lobby, Registration Booth; patrol East Plaza Doors Event Services: clear N.Ballroom, U-Club, LaPorte, Virginia Dale, Cherokee Park; patrol Engineering Bridge Kitchen: clear Kitchen area; patrol Loading Dock