A guide to successful meeting planning
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This document provides tips for planning and running effective meetings. It recommends determining clear objectives for the meeting and creating a detailed agenda listing the topics, presenters, and time allotted for each. The agenda should be distributed ahead of time and followed closely during the meeting. Assignments and deadlines should be decided upon after each discussion. Meetings should be assessed after to identify areas for improvement in future meetings.
A guide to successful meeting planning
- 2. Avoid a meeting if the same information could be covered in a memo, e-mail or brief report.
- 3. Before planning the agenda, determine the objectives of the meeting. The more concrete your objectives, the more focused your agenda will be.
- 4. Your agenda needs to include a one-sentence description of the meeting objectives, A list of the topics to be covered and A list stating who will address each topic for how long. Follow the agenda closely during the meeting.
- 5. Give all participants something to prepare for the meeting, and that meeting will take on a new significance to each group member.
- 6. After every discussion in the meeting decide how to act on it. Decide who to act on each task and when a report will be required.
- 7. Assess what took place and make a plan for improvement in the next meeting where it is needed.