Accounts Payable Processing Presentation
- 1. Automatically preparing all incoming invoices for your accounts payable processingDataBank 2010
- 2. Automatically preparing all incoming invoices for your accounts payable processingDataBank 2010
- 3. Spending Thousands Extra on Incoming Invoices?Manual handling is expensive in terms of:.Manual entry into the accounting system
- 4. Manual distribution for approvals
- 7. Write-offs
- 8. Bad-will
- 9. Slow and inaccurate financial information
- 10. Labor intensive filing and retrieval These extra costs can easily be avoided!
- 11. Spending Thousands Extra on Incoming Invoices?.According to Organizations Like IAPP and IOMA the Cost to Manually Process Just One Vendor Invoice Ranges Between $8.00 - $22.00. These costs can be reduced significantly with automation!
- 12. The Solution is Electronic Invoice Processing. Invoices are digitized, matched, validated & delivered!
- 13. Streamlined Processing = Lower Costs!Eliminates the need for manual data entry
- 14. Reduced risk of human error
- 15. Availability of early payment discounts
- 16. Late payment penalties are avoided
- 18. Risk of fraud virtually eliminated
- 19. Instantly access digital invoices
- 20. Annual audits are streamlined
- 21. Eliminates all manual handling and filing
- 22. Streamlines the payables process Dramatic $avings at every level!
- 23. Adapts to All Types of Requirements.In-house or out-sourced as a service
- 24. Paper, image files, PDF, EDI & XML
- 25. Scalable to handle any number of invoices per day
- 26. Vendor master and PO table verification
- 27. Extraction down to line items
- 28. Complex line item verification rules
- 29. Intuitive invoice verifier screens
- 30. Auto learning
- 32. In-house or out-sourced The system gets smarter and smarter as it goes!
- 33. PO Box or Directly From You.Simply Notify Vendors of New Mailing Address
- 34. DataBank Picks Up Mail Each Day for ProcessingNo Contract Labor or Courier ServiceDelivery Vehicle Are Not Marked for Security DataBank can provide all of the mail handling labor!
- 35. Mail Sorting.Incoming mail is sorted and prepared for conversion
- 36. Mail is sorted- Junk mail is removed - Exception mail is returnedDataBank can provide all of the mail handling labor!
- 37. Paper to Digital Conversion.Paper invoices are converted to secure digital records - 300 dpi imagesEmails are ingested - PDF files prefered - One invoice per PDF - No header pages State of the art scanning ensures consistent high-quality!
- 38. Invoice Data is Extracted.Invoice data is extracted based on the business rules - No templates required - The system learns as it goesGreen flags indicate 100% accuracyRed flags require verification by staff The system learns as it goes and continuously gets smarter!
- 39. Invoices are Matched to Suppliers.Invoices are quickly matched to the correct supplier using a Vendor Master file
- 40. Identifiers
- 41. Supplier Number
- 42. Address
- 43. Telephone The system remembers the vendor from the last time!
- 44. Line Item Extraction and Validation.Line item verification ensures the quantity and unit prices are correct
- 45. Match to PO table
- 46. PO Number
- 47. SKU
- 48. Quantity
- 49. Unit Price No more manually ticking off line-by-line!
- 50. Extracted Data is Verified by DataBank Staff.Extracted data is scrubbed, matched and verified for accuracy
- 51. Verification- DataBank Employees - No offshore labor - Processes for exception handling Your data never leaves us!
- 52. Contact Me for a Demonstration.
- 53. Completed Invoices Are Batched and Archived.Each Batch of Scanned Paper Invoices is Labeled by Date and Archived for DispositionDisposition Options- Long-Term Storage - Destruction - Return to ClientYour paper documents are temporarily stored in our fire-protected storage area pending disposition!
- 54. Data Delivered Next Day.Invoice images and extracted data is delivered next business day for processingVia Secure FTP - ERP System - Workflow - ECM/DM System Invoices received today are delivered to you by tomorrow!
- 55. ERP Independent.
- 56. Workflow Automation.DataBank provides workflow automation utilizing best-in-class software solutionsAutomates approvals- Based on business rules - Multi-level approvals - Users alerted to invoices - Customized tasks - Visibility reports - Invoice statistics Never lose track of another invoice!
- 57. Project Management & Professional Services. Were with you every step of the way!
- 58. Project Management & Professional Services.Analysis/Discovery- Process improvement recommendations - Analyzing requirements - Statement of WorkConfiguration/Customization - Business rule definitions - Setup of complex functions - Quality assurance - Establish data transfer procedures - Implementation and training Were with you every step of the way!
- 59. Instant Access to Invoice Images.Access invoices in seconds- Invoice number - Vendor name - Invoice date - Invoice amount and moreIntegrate invoices with ERP
- 60. View, Print, Email & Annotate
- 61. Audit trails of user activity Our systems can be expanded across all departments!
- 63. Chicago IL
- 64. Chesterton IN
- 65. Beltsville MD
- 66. King of Prussia PA
- 67. Houston TX
- 68. Monroe LA
- 69. Sacramento CA Redundant production facilities ensure disaster protection!
- 70. Highest Level of Data Security. No Other Document Management Company in Provides This Level Of Data Security!
- 71. A Few Clients.Contact me for references and to learn me about any of our services or solutions.Richard PigottSenior Account RepresentativeDataBank IMX781-830-2500 x3553rpigott@databankimx.com
- 72. Why DataBank.Were committed to your success
- 73. We use what we sell
- 74. Were localWe listen to you, understand your business needs, and then deliver and maintain a productive solution based on your requirements.
- 75. Connecting People to Information.