Agile2016 my own personal lean-ness
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This document summarizes an Agile 2016 workshop on personal kanban. The workshop covers: - What personal kanban is and how to create a personal kanban board with columns for to do, doing, and done. - Exercises to populate the board by listing completed and intended tasks from the last few weeks to visualize work and identify capacity. - Factors to consider when prioritizing tasks like complexity, time optimization, and information value over time. - The concept of limiting work in progress to focus on finishing and avoid taking on too much. - Using the board to experiment with productivity by setting measurable goals and safety plans for failure. The overall aim is to help
![Questions/Comments/Concerns: @catswetel catswetel@gmail.com
Action Item.
Try this template:
I believe doing [action / countermeasure]
Will cause [effect].
I expect results by [date / scope].
If it doesn¡¯t work, I will [safety plan].
Write this down and place it on or near your
board.](https://image.slidesharecdn.com/agile2016-myownpersonallean-ness-160801180119/85/Agile2016-my-own-personal-lean-ness-53-320.jpg)
Agile2016 my own personal lean-ness
- 1. Questions/Comments/Concerns: @catswetel catswetel@gmail.com My Own Personal Leanness #Agile2016 25 July, 2016 2-3:15 pm in Courtland
- 3. Agenda ¡ñ WTF is Personal Kanban? ¡ñ How do I make a PK board? ¡ñ How do I populate a PK board? ¡ñ How do I think about PK? ¡ñ What should I do after leaving this room? Questions/Comments/Concerns: @catswetel catswetel@gmail.com
- 4. Questions/Comments/Concerns: @catswetel catswetel@gmail.com This session is: This session is not: A collection of exercises and thought experiments designed to encourage you to think differently about the activities that make up your life. A tactical, personal kanban 101. If you have very practical, tactical questions, let¡¯s set up an open jam session!
- 6. What is Personal Kanban? 1. Visualize work 2. Limit work in process (WIP) ¡°Personal Kanban is a productivity system that's easy to get started with, only has two real "rules," and is designed to give you a simple, visual look at what's on your plate, what your priorities are, and what you've accomplished.¡± -- Lifehacker
- 7. Exercises
- 8. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Draw this. TO DO DONEDOING
- 10. Questions/Comments/Concerns: @catswetel catswetel@gmail.com "I mark the hours, every one, Nor have I yet outrun the Sun. My use and value, unto you, Are gauged by what you have to do." --JK Rowling I made the time.
- 11. Questions/Comments/Concerns: @catswetel catswetel@gmail.com 2 MINUTES Think of the last week or two. Write down the things you finished. One thing/activity/task per sticky note. Put these sticky notes in the Done column. I made the time.
- 12. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Group or order the stickies. I made the time.
- 13. I didn¡¯t have the time. Questions/Comments/Concerns: @catswetel catswetel@gmail.com By Philippe de Champaigne - Web Gallery of Art: Image Info about artwork, Public Domain, https://commons.wikimedia.org/w/index.php?curid=369918 I didn¡¯t have the time.
- 14. I didn¡¯t have the time. Questions/Comments/Concerns: @catswetel catswetel@gmail.com By Philippe de Champaigne - Web Gallery of Art: Image Info about artwork, Public Domain, https://commons.wikimedia.org/w/index.php?curid=369918 I didn¡¯t have the time. 2 MINUTES Think of the last week or two. Write down things you planned or intended to do, but weren¡¯t able to do. One thing/task/activity per sticky note. Put the sticky notes on the table under the Done column.
- 16. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Notice anything? My ¡°didn¡¯t have time¡±
- 17. Questions/Comments/Concerns: @catswetel catswetel@gmail.com New Practice: Track emotions New Policy: Finishing a :-( earns me a fun :-)
- 18. Questions/Comments/Concerns: @catswetel catswetel@gmail.com I hope to have the time.
- 19. Questions/Comments/Concerns: @catswetel catswetel@gmail.com I hope to have the time. Think of the next week after you get home from Agile2016. Write down the things you hope to do. One thing/activity/task per sticky note. Put all these sticky notes in the To Do column. If you¡¯d like to pull in any of the ¡°didn¡¯t have the time¡± stickies, go ahead.
- 20. Questions/Comments/Concerns: @catswetel catswetel@gmail.com HOW do you decide the right things to do? WHY do you decide the right thing to do? Purchase the pin: http://otherwild.com/products/feminist-with-a-to-do-list-pin The To Do Column
- 21. Time is an enabling constraint. ?2014-2016 MatchLight Questions/Comments/Concerns: @catswetel catswetel@gmail.com
- 22. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Memento Mori Remember that you have to die.
- 23. Questions/Comments/Concerns: @catswetel catswetel@gmail.com A new set of assumptions You won¡¯t be able to do it all. Optimize for time.
- 24. Questions/Comments/Concerns: @catswetel catswetel@gmail.com You won¡¯t be able to do it all. Optimize for time. With that in mind, weed through the stickies in your To Do column.
- 25. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Heterogeneity By Ernesto Andrade - originally posted to Flickr as The FireHouse Grill - Lunch, CC BY 2.0 ¡°Clam chowder, a heterogeneous material¡± --Wikipedia
- 26. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Heterogeneity By Ernesto Andrade - originally posted to Flickr as The FireHouse Grill - Lunch, CC BY 2.0 Complexity Time Control
- 27. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Heterogeneity By Ernesto Andrade - originally posted to Flickr as The FireHouse Grill - Lunch, CC BY 2.0 Complexity Time Control
- 28. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Dave Snowden Cognitive Edge
- 31. Simple Best practices Checklists Questions/Comments/Concerns: @catswetel catswetel@gmail.com
- 32. Complicated Ask an expert Patterns Questions/Comments/Concerns: @catswetel catswetel@gmail.com Simple
- 33. Complex Exploration Hindsight is 20/20 Questions/Comments/Concerns: @catswetel catswetel@gmail.com Simple Complicated
- 36. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Most of my to-do¡¯s are Simple or Complicated. Simple Complicated
- 37. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Complex CHAOS!!!!!!!!!!!!! !!!!!! But a lot of learning comes from Complex or Chaos.
- 39. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Simple Take a couple minutes to identify the simple items on your PK board. Should you change the way you¡¯re tracking them? Do your simple work items take place on some sort of cadence or trigger? Are there simple things you do that you¡¯re NOT tracking that you should be tracking?
- 41. Questions/Comments/Concerns: @catswetel catswetel@gmail.com ComplicatedAre you the expert? Or do you need to find an expert? (e.g. a mechanic to fix your car) Is it worth becoming an expert? Or exploring what it would like to become an expert?
- 42. Questions/Comments/Concerns: @catswetel catswetel@gmail.com The Columns TO DO DOING DONE
- 43. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Why limit WIP? TO DO DOING DONE OPTIONS ASSETSLIABILITIES
- 44. Questions/Comments/Concerns: @catswetel catswetel@gmail.com When to start TO DO DOING DONE OPTIONS ASSETSLIABILITIES Line of Commitment Finishing is possible You have a reason to start
- 46. Questions/Comments/Concerns: @catswetel catswetel@gmail.com ¡°What do you think of a person who only does the bare minimum?¡± --Stan Progressive Elaboration & Information Value
- 47. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Progressive Elaboration & Information Value 1 2 3
- 48. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Information Value & Utility Will you use the information in the future? How much time do you need to properly use the information? What¡¯s the expected life of the information value?
- 49. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Information Value & Utility Will you use the information in the future? How much time do you need to properly use the information? What¡¯s the expected life of the information value? With this in mind, order the items in your To Do column.
- 50. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Action Item. TO DO DOING DONE
- 51. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Action Item. TO DO DOING DONE Reflect on the personal kanban board you¡¯ve just created. Are there areas for improvement?
- 52. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Action Item. Come up with an experiment to try next week. Characteristics of good experiments: ¡ñ Defined beginning and end ¡ñ Defined, measurable validation criteria ¡ñ High information value ¡ñ Safe to fail
- 53. Questions/Comments/Concerns: @catswetel catswetel@gmail.com Action Item. Try this template: I believe doing [action / countermeasure] Will cause [effect]. I expect results by [date / scope]. If it doesn¡¯t work, I will [safety plan]. Write this down and place it on or near your board.
- 54. In Conclusion Optimize for time Consider complexity All activities needn¡¯t be treated the same Consider return on investment Consider information utility over time Retrospect and experiment!
- 55. THANKS! THANKS!
- 57. Science Fair