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An email story v4

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Scott Burt
Scott Burt

Once upon a time, there was a company that used email but saved all emails together without classifying them, which led to high storage costs and eDiscovery risks. In 2008, the company started a project to only keep important emails. They later implemented Integro Email Manager to classify emails and keep only those with value or regulatory obligations while disposing of the rest, reducing costs and risks. With Integro Email Manager, the company was able to satisfy legal, IT, and compliance needs while improving user productivity.

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AN EMAIL STORY
Once Upon a Time, There was a company that used email
Once Upon a Time There was a company that used email
For good reason, They deemed it important to save email. Save it for regulatory compliance and eDiscovery readiness.
They considered how only a few emails had business value, and that only a small percent had regulatory requirements to save.
But how? “How would they only save the few, and not the masses?” They wondered
“Bah, storage is cheap,” they thought. “So let?s just save it all.”
The Company bought an archive. How nice.
They turned it on, and claimed success. PresentDay
Since no emails were classified, Those with value or obligation were stored alongside those with none. Their 20,000 employees? email - many tens of millions of emails - all stored together. PresentDay 2006 Records Business/User Valuable ROT: Risky Outdated Trivial
And there were costs to store all this email. PresentDay 2007$ 2006
Recognizing this problem…In 2008, the company started a project to only keep the few, the important. PresentDay 2007 $ 2006 2008
Meanwhile, the email kept flowing in and in and in to the archive. PresentDay 2007 $ 2006 2008 2009
The value of the old emails was now slight, but the costs & risks to store them were high, so very high. If only we knew which were which. PresentDay 2007 $ 2006 2008 2009 2010
Then, on top of the many small lawsuits, a class action arrived – ?preserve all manager email?. Oh my. PresentDay 2007 $ 2006 2008 2009 2010 2011
A better way forward. With Integro Email Manager, the good ones are kept. Dispose of the rest! PresentDay 2013
The records are classified and kept per the laws and regs. How cool is that? Users keep what they need. Happy they are. PresentDay 2013 2014
The records are kept based on your rules, a retention schedule is followed. PresentDay 2013 2014 2015
The classification is key, and easy it is. Some auto classified, some upon sending, and a few with a click or a folder. PresentDay 2014 2015 20162013
While the users are having fun, and more productive too... Behind the scenes Integro Email Manager satisfies Legal, IT, and Compliance. PresentDay 2015 2016 201720142013
The company used Integro Email Manager and lived happily ever after. The End. PresentDay 2015 2016 201720142013 2018
Integro.com 720.904.1600

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An email story v4

  • 2. Once Upon a Time, There was a company that used email
  • 3. Once Upon a Time There was a company that used email
  • 4. For good reason, They deemed it important to save email. Save it for regulatory compliance and eDiscovery readiness.
  • 5. They considered how only a few emails had business value, and that only a small percent had regulatory requirements to save.
  • 6. But how? “How would they only save the few, and not the masses?” They wondered
  • 7. “Bah, storage is cheap,” they thought. “So let?s just save it all.”
  • 8. The Company bought an archive. How nice.
  • 9. They turned it on, and claimed success. PresentDay
  • 10. Since no emails were classified, Those with value or obligation were stored alongside those with none. Their 20,000 employees? email - many tens of millions of emails - all stored together. PresentDay 2006 Records Business/User Valuable ROT: Risky Outdated Trivial
  • 11. And there were costs to store all this email. PresentDay 2007$ 2006
  • 12. Recognizing this problem…In 2008, the company started a project to only keep the few, the important. PresentDay 2007 $ 2006 2008
  • 13. Meanwhile, the email kept flowing in and in and in to the archive. PresentDay 2007 $ 2006 2008 2009
  • 14. The value of the old emails was now slight, but the costs & risks to store them were high, so very high. If only we knew which were which. PresentDay 2007 $ 2006 2008 2009 2010
  • 15. Then, on top of the many small lawsuits, a class action arrived – ?preserve all manager email?. Oh my. PresentDay 2007 $ 2006 2008 2009 2010 2011
  • 16. A better way forward. With Integro Email Manager, the good ones are kept. Dispose of the rest! PresentDay 2013
  • 17. The records are classified and kept per the laws and regs. How cool is that? Users keep what they need. Happy they are. PresentDay 2013 2014
  • 18. The records are kept based on your rules, a retention schedule is followed. PresentDay 2013 2014 2015
  • 19. The classification is key, and easy it is. Some auto classified, some upon sending, and a few with a click or a folder. PresentDay 2014 2015 20162013
  • 20. While the users are having fun, and more productive too... Behind the scenes Integro Email Manager satisfies Legal, IT, and Compliance. PresentDay 2015 2016 201720142013
  • 21. The company used Integro Email Manager and lived happily ever after. The End. PresentDay 2015 2016 201720142013 2018