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Project
management
Shiva teja boddeti
bsivateja96@gmail.com
An Introduction

What is a project ??
 An individual or
collaborative enterprise
that is carefully planned
to achieve a particular
aim.
 It can also be defined as
set of interrelated tasks
to be executed over a
fixed period and within
certain cost and other
limitations.

What is project
management ??
Project management is
the discipline of
initiating, planning,
executing, controlling,
and closing the work of
a team to achieve
specific goals and meet
specific success criteria.
The primary challenge
of project management
is to achieve all of the
project goals within the
given constraints.[ This
information is usually
described in a user or
project manual, which is
created at the beginning
of the development
process

 In many organisations, the person leading a project doesn’t have the
job title Project manager. That’s ok . Programmers, managers, team
leaders, and designers all manage projects in their daily work,
whether they are working alone or leading a team.
 So if you work on a project and have at least responsibility for its
outcome, this can help you to apply to your project, to make it more
effective.

An introduction to project management

Learning from history
• Project management, as an idea goes back a
very long way. If you think about all of the
things that have been built in the history of
civilization, we have thousand years of
project, we have thousands of years of
project experience to learn from.
• A dotted line can be drawn from the
software developers of today back through
time to the builders of the egyptian
pyramids or the architects of the roman
aqueducts.
• The history of engineering projects reveals
that most projects reveals that most
projects have strong similarities .They have
requirements, designs and constraints.
• Boeing has kept this document since the
company was formed and it uses to help
modern designers learn from past attempts
• The Boeing company, one
of the largest airplane
design and engineering
firms in the world, keeps a
back book of lessons it has
learned from design and
engineering failures.

Role of project managers
Project management can be a
profession, a job, a role or an
activity. Some companies have
project managers whose job is to
oversee entire 200 person
projects.
• Planning and Defining Scope
• Activity Planning and Sequencing
• Resource Planning
• Making Schedules and charts
• Estimation of time and cost
• Developing a Budget
• Documentation
• Risk Analysis
• Managing Risks and Issues
• Monitoring and Reporting Progress
• Team Leadership
• Strategic Influencing
• Working with Vendors
• Scalability, Interoperability and Portability
Analysis
• Controlling Quality
• Benefits Realisation

Project Initiation
• The initiating processes determine the nature and scope of the project. If this stage is not
performed well, it is unlikely that the project will be successful in meeting the business’ needs.
The key project controls needed here are an understanding of the business environment and
making sure that all necessary controls are incorporated into the project
• analyzing the needs/requirements in measurable goals
• reviewing of the current operations
• financial analysis of the costs and benefits including a
budget
• stakeholder analysis, including users, and support
personnel for the project
• project charter including costs, tasks, deliverables, and
schedules
• SWOT analysis strengths, weaknesses, opportunities, and
threats to the business
Identifying

Project planning After the initiation stage, the project is
planned to an appropriate level of detail , The
main purpose is to plan time, cost and
resources adequately to estimate the work
needed and to effectively manage risk during
project execution
Project planning generally consists of
• determining how to plan (e.g. by level of detail
or Rolling Wave planning);
• developing the scope statement;
• planning deliverables and creating the work
breakdown structure;
• Planning networking the activities in their
logical sequence;
• estimating the resource requirements for the
activities;
• estimating time and cost for activities;
• developing the schedule;
• developing the budget;
• risk planning;
• developing quality assurance measures;
• gaining formal approval to begin work
• Kick off meeting.

Project Execution
The execution/implementation phase ensures that the
project management plan's deliverables are executed
accordingly. This phase involves proper allocation, co-
ordination and management of human resources and any
other resources such as material and budgets. The output
of this phase is the project deliverables.

Project control
Monitoring and controlling consists of those processes
performed to observe project execution so that potential
problems can be identified in a timely manner and
corrective action can be taken, when necessary, to control
the execution of the project. The key benefit is that project
performance is observed and measured regularly to
identify variances from the project management plan

Closing of the project
Closing includes the formal acceptance of the project and
the ending thereof. Administrative activities include the
archiving of the files and documenting lessons learned.
• Contract closure: Complete and settle each contract
(including the resolution of any open items) and close
each contract applicable to the project or project phase.
• Project close: Finalize all activities across all of the
process groups to formally close the project or a project
phase
Also included in this phase is the Post Implementation
Review. This is a vital phase of the project for the project
team to learn from experiences and apply to future
projects. Normally a Post Implementation Review consists
of looking at things that went well and analyzing things
that went badly on the project to come up with lessons
learned

Necessity of project management
Project management is one of those things that looks easy until you
try it.
Project management perfectly combines the two needs of organisations – first, to be adaptable to
changing circumstances, and second, to be structured, predictable and organised. Good project
managers spend a lot of time ensuring that everybody knows what their responsibilities are and
when requirements are due. They are also masters at adapting these schedules if something goes
wrong, or things proceed better than expected.
Project-based organisations can be adapted much more easily than other business structures since
whole teams can shift together to accommodate changes.
since project management relies so much on good
communication, the discipline emphasises the need to
focus on the realities of working with people – mistakes
and successes, good and bad days, conflicts and so on.
Research has proven that the more understanding and
flexible an employer is, the more devoted, productive and
happy the staff are.

“So Make a plan and make your project more effective”

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An introduction to project management

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