際際滷

際際滷Share a Scribd company logo

Anubhaw keyboard shortcuts

Anubhaw Shandilya
Anubhaw Shandilya

This document provides keyboard shortcuts for Microsoft Office programs including Word, Excel, PowerPoint, and Outlook. In Word, shortcuts are provided for document actions, text styles, tables, formatting, cursor movement, and advanced functions. Excel shortcuts cover spreadsheet actions, selecting and navigating, formatting, and data/formulas. PowerPoint shortcuts include presentation actions, formatting, selecting/navigating, editing, drawing, and slide show actions. Outlook shortcuts focus on general actions, calendar views, and main Outlook functions.

1 of 19
Download to read offline
KEYBOARD SHORTCUTS FOR MICROSOFT WORD, EXCEL, POWERPOINT AND OUTLOOK- 2007 ADDRESS: ROOM NO: 437, NARMADA AAWAAS, BODAKDEV 380054, AHMEDABAD, INDIA CONTACT NO: +91- 8238006418, EMAIL ID: ANUBHAWSHANDILYA09@GMAIL.COM Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Introduction Time is said to be eternal. It is said that it has neither a beginning nor an end. Yet humans are able to measure it as years, months, days, hours, 2 minutes and seconds. They have also given meanings to the words past, present and future. True, time has a meaning. It moves. What was yesterday is not today. What is today will not be tomorrow. Yesterday is gone. Today is and tomorrow is yet to come. Yet time is said to have no holiday. It exists always. I been heard heather that the best gift one can have is time in ones life. Each individual is blessed with equal units of time. It depends on an individual how he/ she utilize it. G overn the clock, not let the clock govern Success even comes by making each moment count. Be you smart enough to do work smartly. Great or you may say successful people value the time and thus, they are valued by - Anubhaw Kumar Shandilya time. Opportunities exist in vast you must have time to grab it. It gives me immense pleasure to bring this compilation form of Shortcut Keys for Microsoft Office- 2007. I hope this will act to be a very fruitful tool in saving your time and increasing your work efficiency. With warm regards, Enjoy Trying!! PAGE 2 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
CONTENT 3 MICROSOFT WORD KEYBOARD SHORTCUTS DOCUMENT ACTIONS . 4 TEXT STYLE . 4 TABLES . 5 FORMATTING . 5 CURSOR MOVEMENT . 6 MISCELLANEOUS . 6 ADVANCED F1 TO F12 . 6- 7 MICROSOFT EXCEL KEYBOARD SHORTCUTS SPREADSHEET ACTIONS . 8 SELECTING & NAVIGATING . 8- 9 FORMATTING . 9- 10 DATA & FORMULAS . 10 MICROSOFT POWERPOINT KEYBOARD SHORTCUTS PRESENTATION ACTIONS . 11 FORMATTING . 11 SELECTING & NAVIGATING . 12 EDITING . 12- 13 DRAWING & FORMATTING . 13 SLIDE SHOW ACTIONS . 14- 15 MICROSOFT OUTLOOK KEYBOARD SHORTCUTS GENERAL ACTIONS . 16- 17 CALENDAR WEEK VIEW . 18 MAIN OUTLOOK ACTIONS . 18 Reference PAGE 3 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Microsoft Word- 2007 Document Action Action Shortcut Keys Open a document CTRL+O New document CTRL+N Close a document CTRL+W Save As F12 Save CTRL+S / SHIFT+F12 Print Preview CTRL+F2 4 Print CTRL+P Show/ Hide paragraph symbols CTRL+* Spelling and grammar F7 Help F1 Find CTRL+F Replace CTRL+H Go To CTRL+G / F5 Quit/Exit Word ALT+F4 Text Styles Action Shortcut Keys CTRL+SHIFT+F+Up/down Font Type arrow - Enter CTRL+SHIFT+P+Up/down Font Size arrow - Enter Bold CTRL+B Italics CTRL+I Underline CTRL+U Double underline CTRL+SHIFT+D Word underline CTRL+SHIFT+W All caps CTRL+SHIFT+A Small caps CTRL+SHIFT+K Change case SHIFT+F3 Single spacing CTRL+1 1.5 spacing CTRL+5 Double spacing CTRL+2 Subscript CTRL+= Superscript CTRL+SHIFT+= Hidden text CTRL+SHIFT+H Revert to default font CTRL+SHIFT+Z Decrease point size CTRL+[ Increase point size CTRL+] Make web hyperlink CTRL+K PAGE 4 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Table Action Shortcut Keys Go to next cell Tab Go to previous cell SHIFT+Tab Go to beginning of column ALT+PageUp Highlight to beginning of column ALT+SHIFT+PageUp Go to end of column ALT+PageDown Highlight to end of column ALT+SHIFT+PageDown 5 Go to beginning of row ALT+Home Highlight to beginning of row ALT+SHIFT+Home Go to end of row ALT+End Highlight to end of row ALT+SHIFT+End Column break CTRL+SHIFT+Enter Formatting Action Shortcut Keys Select all CTRL+A Copy CTRL+C Cut CTRL+X Paste CTRL+V Undo CTRL+Z Redo CTRL+Y Left alignment CTRL+L Center alignment CTRL+E Right alignment CTRL+R Justified CTRL+J Indent from left CTRL+M Decrease indent from left CTRL+SHIFT+M Hanging indent CTRL+T Decrease hanging indent CTRL+SHIFT+T Page break CTRL+Enter Promote list item ALT+SHIFT+Left arrow ALT+SHIFT+Right arrow or Demote list item TAB Format painter CTRL+SHIFT+C Delete previous word CTRL+Backspace Apply bulleted list CTRL+SHIFT+L Style CTRL+SHIFT+S Normal style CTRL+SHIFT+N PAGE 5 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Cursor Movement Action Shortcut Keys Select from cursor to beginning SHIFT+Home of line Select from cursor to end of line SHIFT+End Go to beginning of line Home Go to end of line End 6 Go to beginning of document CTRL+Home Go to end of document CTRL+End Miscellaneous Action Shortcut Keys Copyright symbol - 息 ALT+CTRL+C Insert current date ALT+SHIFT+D Insert current time ALT+SHIFT+T Go to footnotes ALT+CTRL+F Show/Hide 其 CTRL+SHIFT+8 Thesaurus SHIFT+F7 Advanced- F1 to F12 Action Shortcut Keys Help F1 Next field Alt+F1 Previous field Alt+Shift+F1 What is This Help Shift+F1 Move text or graphic F2 Unassigned Alt+F2 File Save Alt+Shift+F2 File Print Preview Ctrl+F2 Copy Text Shift F2 Edit AutoText F3 Store in Spike Ctrl+F3 Insert Spike and empty contents Ctrl+Shift+F3 Changes case Shift+F3 Edit Repeat frame F4 PAGE 6 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
File Exit Alt+F4 File Close Ctrl+F4 Repeat a Go To or Find Shift+F4 command Previous application window size Alt+F5 Previous document window size Ctrl+F5 Edit bookmark Ctrl+Shift+F5 Previous position Shift+F5 Next pane F6 7 Next window Ctrl+F6 Previous window Ctrl+Shift+F6 Previous pane Shift+F6 Tools Spelling F7 Move window Ctrl+F7 Update link Ctrl+Shift+F7 Tools Thesaurus Shift+F7 Extend selection F8 Size window Ctrl+F8 Select column or display/hide Ctrl+Shift+F8 tab and paragraph marks Shrink selection Shift+F8 Update field F9 Go To/Macro button fields Alt+Shift+F9 Field characters Ctrl+F9 Unlink field Ctrl+Shift+F9 Switch field codes or results Shift+F9 Menu bar F10 Enlarge Application window Alt+F10 Enlarge Document window Ctrl+F10 Cut/Copy/Paste/Font/Paragraph/ Shift+F10 Bullets and Numbering menu bar Next field F11 Lock field Ctrl+F11 Unlock field Ctrl+Shift+F11 Previous field Shift+F11 File Save As F12 File Open Ctrl+F12 File Print Ctrl+Shift+F12 File Save Shift+F12 PAGE 7 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Microsoft Excel- 2007 Spreadsheet Action Action Shortcut Keys Open a workbook CTRL+O New workbook CTRL+N Close a workbook CTRL+W Open the Save As dialog box F12 Save a workbook CTRL+S 8 Print a workbook CTRL+P Help F1 Open the Find tab of the Find CTRL+F and Replace dialog box Open the Replace tab of the Find CTRL+H and Replace dialog box Go to CTRL+G / F5 Quit/Exit Excel ALT+F4 Insert a new worksheet SHIFT + F11 Hide selected columns CTRL + 0 Display hidden columns CTRL + SHIFT + 0 Hide selected rows CTRL + 9 Display hidden rows CTRL + SHIFT + 9 Selecting & Navigating Action Shortcut Keys All cells left of current cell SHIFT+Left arrow All cells right of current cell SHIFT+Right arrow Entire column CTRL+Spacebar Entire row SHIFT+Spacebar Entire worksheet CTRL+A One cell up Up arrow One cell down Down arrow One cell right Tab One cell left SHIFT+Tab Top of worksheet (cell A1) CTRL+Home End of worksheet (last cell with CTRL+End data) End of row Home End of column CTRL+Left arrow PAGE 8 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Move to next worksheet CTRL+PageDown Move to previous worksheet CTRL+PageUp Cycle between open workbooks CTRL+F6 Move between panes in a split F6 worksheet Display the active cell CTRL + Backspace Move up a cell in a selected range SHIFT + Enter Move one cell left in a selected SHIFT + Tab range Move from corner cell to corner CTRL and . (period) 9 cell in a selected range Select the current cell(s) to the SHIFT + Home beginning of the row Select the current cell(s) to the CTRL + SHIFT + Home beginning of the worksheet Select all cells that contain a CTRL + SHIFT + O comment Select the data region CTRL and * surrounding the active cell Formatting Action Shortcut Keys Edit within an active cell F2 Format as currency with 2 CTRL + SHIFT +$ decimal places Format as percent with no CTRL + SHIFT +% decimal places Apply number format CTRL + SHIFT + ! Apply date format CTRL + SHIFT + # Apply time format CTRL + SHIFT + @ Apply general format CTRL + SHIFT + ~ Apply exponential number CTRL + SHIFT + ^ format Apply outline border to selection CTRL + SHIFT + & Remove outline border to CTRL + SHIFT and _ selection Cut CTRL + X Copy CTRL + C Paste CTRL + V Undo CTRL + Z Redo CTRL + Y Bold CTRL + B PAGE 9 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Italics CTRL + I Underline CTRL + U Strikethrough CTRL + 5 Left alignment CTRL + L Center alignment CTRL + E Right alignment CTRL + R CTRL + SHIFT + F + Up/down Change font type arrow Enter CTRL + SHIFT + P + Up/down Change font size arrow Enter 10 Open Format Cells dialog box CTRL + 1 Data and Formulas Action Shortcut Keys Begin a formula = Enter a formula as an array CTRL + SHIFT + Enter Display Insert Function dialog SHIFT + F3 box Paste a defined name into a F3 formula Insert a AutoSum formula ALT + = Copy a formula from the cell above the current cell into the CTRL and current cell Calculate values for sheets in all F9 open workbooks Calculate values for current SHIFT + F9 worksheet Fill data down through selected CTRL + D cells Fill data through selected cells to CTRL + R the right Insert current date in the CTRL + ; worksheet Insert current time in the CTRL + : worksheet Run a Spelling Check F7 Run the Macros ALT + F8 PAGE 10 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Microsoft PowerPoint- 2007 Presentation Actions Action Shortcut Keys Open a presentation CTRL+O, CTRL+F12 New presentation CTRL+N Save As F12 Save CTRL+S Print CTRL+P Help F1 11 . Quit/Exit PowerPoint ALT+F4 Formatting Action Shortcut Keys Select all CTRL+A Copy CTRL+C Cut CTRL+X Paste CTRL+V Undo CTRL+Z Redo CTRL+Y Bold CTRL+B Italics CTRL+I Underline CTRL+U Left justified CTRL+L Center justified CTRL+E Right justified CTRL+R Create hyperlink CTRL+K Format Painter (Copy) CTRL+SHIFT+C Format Painter (Paste) CTRL+SHIFT+V Increase font size CTRL+SHIFT+> Decrease font size CTRL+SHIFT+< CTRL+SHIFT+F+Up/down Change font type arrow - Enter CTRL+SHIFT+P+Up/down Change font size arrow - Enter Promote list item ALT+SHIFT+Left arrow Demote list item ALT+SHIFT+Right arrow Move selected item up ALT+SHIFT+Up arrow Move selected item down ALT+SHIFT+Down arrow Superscript ALT+CTRL+SHIFT+> Subscript ALT+CTRL+SHIFT+< Change Case SHIFT+F3 PAGE 11 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Selecting & Navigating Action Shortcut Keys Character left SHIFT+Left arrow Character right SHIFT+Right arrow End of word CTRL+SHIFT+Right Arrow Beginning of word CTRL+SHIFT+Left Arrow Line up SHIFT+Up Arrow Line down SHIFT+Down Arrow Select all CTRL+A or F2 12 Character left Left Arrow Character right Right Arrow Line up Up Arrow Line down Down Arrow Word left CTRL+Left Arrow Word right CTRL+Right Arrow End of line END Beginning of line HOME Paragraph up CTRL+Up Arrow Paragraph down CTRL+Down Arrow End of text block CTRL+END Start of text block CTRL+HOME To previous object TAB To next object SHIFT+TAB Select all objects CTRL+A Editing Action Shortcut Keys Delete character left Backspace Delete word left CTRL+Backspace Delete character right Delete Delete word right CTRL+Delete Find CTRL+F Replace CTRL+H Insert hyperlink CTRL+K New slide CTRL+M PAGE 12 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
New slide like last one, no menu CTRL+SHIFT+M Spell checker F7 Macros ALT+F8 Move from Title to Text CTRL+Enter Move from Body text to Title of CTRL+Enter next slide Drawing & Formatting 13 Action Shortcut Keys Grid and Guides dialog box CTRL+G Group Objects CTRL+SHIFT+G Ungroup Objects CTRL+SHIFT+H Regroup Objects CTRL+SHIFT+J Resize while maintaining SHIFT+Resize proportions Resize from center CTRL+Resize Resize from center while CTRL+SHIFT+Resize maintaining proportions Rotate in 15 degree increments SHIFT+Rotate tool Rotate from Corner CTRL+Rotate tool Rotate in 15 degree increments CTRL+SHIFT+Rotate tool from Corner Extend Line along same angle SHIFT+Resize Nudge object one grid unit Arrow Key Nudge object one pixel CTRL+Arrow Key Temporarily release Grid/Guide ALT Snap Show/Hide Guides (toggle) ALT+F9 Show/Hide Grid (toggle) SHIFT+F9 PAGE 13 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
際際滷 Show Actions Action Shortcut Keys Begin slide show F5 ENTER, Spacebar, N, Right Next slide Arrow, Down Arrow, Page Down (or click the mouse) BACKSPACE, P, Left Arrow, Previous slide 14 Up Arrow, Page Up Go to 際際滷 <number> <number>+Enter Redisplay hidden pointer and/or CTRL+A change the pointer to an arrow Redisplay hidden pointer and/or CTRL+P change the pointer to a pen Hide the pointer and button CTRL+H immediately Hide the pointer and button in 15 CTRL+U seconds Erase on-screen annotations E Go to next hidden slide H Use mouse-click to advance while M rehearsing Use original timings while O rehearsing Set new timings while rehearsing T Show/Hide black screen B or Period Show/Hide white screen W or Comma Show/Hide pointer & button A or = ESC, CTRL+Break, Minus, End slide show END Go to the first or next hyperlink TAB Go to the last or previous SHIFT+TAB hyperlink PAGE 14 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Run the 際際滷 Show and Press F1 Key for all shortcuts available while running a slide show: 15 PAGE 15 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Microsoft Outlook- 2007 General Actions Action Shortcut Keys Send (post) a Message Ctrl + Enter or Alt + S Reformat an email message from Ctrl + Shift + O RTF to plain text 16 Delete Message from message Ctrl + D window New Contact Dialog Ctrl + Shift + C New Office Document Ctrl + Shift + H Read Warning Header Ctrl + Insert + W To Save Non-Email Item in Alt + S Current Folder Cancel the current operation Escape Key Move up current level of treeview Up Arrow Move down current level of Down Arrow treeview Collapse current branch of Left Arrow treeview Expand current branch of Right Arrow treeview Open the Inbox Ctrl + I Open the Outbox Ctrl + O Launch go to folder dialog Ctrl + Y Save unfinished item in Drafts Ctrl + S folder Move selected item to Deleted Delete Key Items folder Open print dialog box Ctrl + P To delete current item Ctrl + D Mark message as unread or read Ctrl + Q or Ctrl + Enter Select all Ctrl + A Copy highlighted items/text to Ctrl + C clipboard Cut highlighted items/text to Ctrl + X clipboard Paste items/text from clipboard Ctrl + V Open application menu (to Alt + Spacebar maximise, minimise etc) PAGE 16 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Create new item / Open or post a Ctrl + N new message Undo Ctrl + Z Move cursor to top of email list Home Move cursor to end of email list End Move edit cursor to top in new Ctrl + Home email message window Move edit cursor to end in new Ctrl + End email message window 17 Switch among Edit, Source, and Ctrl + Tab Preview tabs Check Names Ctrl + K Move cursor to Menu Bar Alt + or F10 Launch Advanced Find (find a Ctrl + Shift + F or F3 message) Move to next Window pane F6 Launch spell checker F7 Insert signature Ctrl + Shift + S Move directly to Inbox Ctrl + Shift + I Move directly to Outbox Ctrl + Shift + O Copy selected item(s) to a folder Ctrl + Shift + Y Create new folder dialog Ctrl + Shift + E Move selected item to folder Ctrl + Shift + V Create a new email message Ctrl + Shift + M Create a new appointment item Ctrl + Shift + A Create a new contact item Ctrl + Shift + C Create a new task item Ctrl + Shift + K Create a new note item Ctrl + Shift + N Message options (from a new Alt + P message window) Open address book Ctrl + Shift + B Launch flag for follow up dialog Ctrl + Shift + G box Reply to sender Ctrl + R Reply to all Ctrl + Shift + R Forward message Ctrl + F PAGE 17 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Calendar Week View Action Shortcut Keys Go to todays date Alt + D Go to a date Ctrl + G Move to next date Down Arrow Down Arrow Up Arrow Move forward one week Page Down Move backwards one week Page Up Move to appointments on current Tab (hit enter twice to open 18 date item) Main Outlook Actions Action Shortcut Keys Say Line Insert + Up Arrow Say All Insert + Down Arrow Say Selected Text Insert + Shift + Down Arrow Move focus to attachments list Insert + A In spellchecker read misspelled Insert + F7 word and suggestion Read Header Field One Alt + 1 Read Header Field Two Alt + 2 Read Header Field Three Alt + 3 Read Header Field Four Alt + 4 Read Header Field Five Alt + 5 Click Cc Button Alt + Shift + 4 Click To Button Alt + Shift + 3 Launch Global keystrokes listbox Insert + F8 Close Office Assistant Ctrl + Insert + F4 PAGE 18 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
Reference: 19 www.preservearticles.com/201104095181/importance-of-time.html www.worlditc.org/f_13_rodiehr_time_0.htm www.computerhope.com/shortcut/excel.htm http://support.microsoft.com/kb/134787 Wishing the very best!! Anubhaw Kumar Shandilya PAGE 19 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.

More Related Content

Anubhaw keyboard shortcuts

  • 1. KEYBOARD SHORTCUTS FOR MICROSOFT WORD, EXCEL, POWERPOINT AND OUTLOOK- 2007 ADDRESS: ROOM NO: 437, NARMADA AAWAAS, BODAKDEV 380054, AHMEDABAD, INDIA CONTACT NO: +91- 8238006418, EMAIL ID: ANUBHAWSHANDILYA09@GMAIL.COM Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 2. Introduction Time is said to be eternal. It is said that it has neither a beginning nor an end. Yet humans are able to measure it as years, months, days, hours, 2 minutes and seconds. They have also given meanings to the words past, present and future. True, time has a meaning. It moves. What was yesterday is not today. What is today will not be tomorrow. Yesterday is gone. Today is and tomorrow is yet to come. Yet time is said to have no holiday. It exists always. I been heard heather that the best gift one can have is time in ones life. Each individual is blessed with equal units of time. It depends on an individual how he/ she utilize it. G overn the clock, not let the clock govern Success even comes by making each moment count. Be you smart enough to do work smartly. Great or you may say successful people value the time and thus, they are valued by - Anubhaw Kumar Shandilya time. Opportunities exist in vast you must have time to grab it. It gives me immense pleasure to bring this compilation form of Shortcut Keys for Microsoft Office- 2007. I hope this will act to be a very fruitful tool in saving your time and increasing your work efficiency. With warm regards, Enjoy Trying!! PAGE 2 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 3. CONTENT 3 MICROSOFT WORD KEYBOARD SHORTCUTS DOCUMENT ACTIONS . 4 TEXT STYLE . 4 TABLES . 5 FORMATTING . 5 CURSOR MOVEMENT . 6 MISCELLANEOUS . 6 ADVANCED F1 TO F12 . 6- 7 MICROSOFT EXCEL KEYBOARD SHORTCUTS SPREADSHEET ACTIONS . 8 SELECTING & NAVIGATING . 8- 9 FORMATTING . 9- 10 DATA & FORMULAS . 10 MICROSOFT POWERPOINT KEYBOARD SHORTCUTS PRESENTATION ACTIONS . 11 FORMATTING . 11 SELECTING & NAVIGATING . 12 EDITING . 12- 13 DRAWING & FORMATTING . 13 SLIDE SHOW ACTIONS . 14- 15 MICROSOFT OUTLOOK KEYBOARD SHORTCUTS GENERAL ACTIONS . 16- 17 CALENDAR WEEK VIEW . 18 MAIN OUTLOOK ACTIONS . 18 Reference PAGE 3 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 4. Microsoft Word- 2007 Document Action Action Shortcut Keys Open a document CTRL+O New document CTRL+N Close a document CTRL+W Save As F12 Save CTRL+S / SHIFT+F12 Print Preview CTRL+F2 4 Print CTRL+P Show/ Hide paragraph symbols CTRL+* Spelling and grammar F7 Help F1 Find CTRL+F Replace CTRL+H Go To CTRL+G / F5 Quit/Exit Word ALT+F4 Text Styles Action Shortcut Keys CTRL+SHIFT+F+Up/down Font Type arrow - Enter CTRL+SHIFT+P+Up/down Font Size arrow - Enter Bold CTRL+B Italics CTRL+I Underline CTRL+U Double underline CTRL+SHIFT+D Word underline CTRL+SHIFT+W All caps CTRL+SHIFT+A Small caps CTRL+SHIFT+K Change case SHIFT+F3 Single spacing CTRL+1 1.5 spacing CTRL+5 Double spacing CTRL+2 Subscript CTRL+= Superscript CTRL+SHIFT+= Hidden text CTRL+SHIFT+H Revert to default font CTRL+SHIFT+Z Decrease point size CTRL+[ Increase point size CTRL+] Make web hyperlink CTRL+K PAGE 4 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 5. Table Action Shortcut Keys Go to next cell Tab Go to previous cell SHIFT+Tab Go to beginning of column ALT+PageUp Highlight to beginning of column ALT+SHIFT+PageUp Go to end of column ALT+PageDown Highlight to end of column ALT+SHIFT+PageDown 5 Go to beginning of row ALT+Home Highlight to beginning of row ALT+SHIFT+Home Go to end of row ALT+End Highlight to end of row ALT+SHIFT+End Column break CTRL+SHIFT+Enter Formatting Action Shortcut Keys Select all CTRL+A Copy CTRL+C Cut CTRL+X Paste CTRL+V Undo CTRL+Z Redo CTRL+Y Left alignment CTRL+L Center alignment CTRL+E Right alignment CTRL+R Justified CTRL+J Indent from left CTRL+M Decrease indent from left CTRL+SHIFT+M Hanging indent CTRL+T Decrease hanging indent CTRL+SHIFT+T Page break CTRL+Enter Promote list item ALT+SHIFT+Left arrow ALT+SHIFT+Right arrow or Demote list item TAB Format painter CTRL+SHIFT+C Delete previous word CTRL+Backspace Apply bulleted list CTRL+SHIFT+L Style CTRL+SHIFT+S Normal style CTRL+SHIFT+N PAGE 5 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 6. Cursor Movement Action Shortcut Keys Select from cursor to beginning SHIFT+Home of line Select from cursor to end of line SHIFT+End Go to beginning of line Home Go to end of line End 6 Go to beginning of document CTRL+Home Go to end of document CTRL+End Miscellaneous Action Shortcut Keys Copyright symbol - 息 ALT+CTRL+C Insert current date ALT+SHIFT+D Insert current time ALT+SHIFT+T Go to footnotes ALT+CTRL+F Show/Hide 其 CTRL+SHIFT+8 Thesaurus SHIFT+F7 Advanced- F1 to F12 Action Shortcut Keys Help F1 Next field Alt+F1 Previous field Alt+Shift+F1 What is This Help Shift+F1 Move text or graphic F2 Unassigned Alt+F2 File Save Alt+Shift+F2 File Print Preview Ctrl+F2 Copy Text Shift F2 Edit AutoText F3 Store in Spike Ctrl+F3 Insert Spike and empty contents Ctrl+Shift+F3 Changes case Shift+F3 Edit Repeat frame F4 PAGE 6 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 7. File Exit Alt+F4 File Close Ctrl+F4 Repeat a Go To or Find Shift+F4 command Previous application window size Alt+F5 Previous document window size Ctrl+F5 Edit bookmark Ctrl+Shift+F5 Previous position Shift+F5 Next pane F6 7 Next window Ctrl+F6 Previous window Ctrl+Shift+F6 Previous pane Shift+F6 Tools Spelling F7 Move window Ctrl+F7 Update link Ctrl+Shift+F7 Tools Thesaurus Shift+F7 Extend selection F8 Size window Ctrl+F8 Select column or display/hide Ctrl+Shift+F8 tab and paragraph marks Shrink selection Shift+F8 Update field F9 Go To/Macro button fields Alt+Shift+F9 Field characters Ctrl+F9 Unlink field Ctrl+Shift+F9 Switch field codes or results Shift+F9 Menu bar F10 Enlarge Application window Alt+F10 Enlarge Document window Ctrl+F10 Cut/Copy/Paste/Font/Paragraph/ Shift+F10 Bullets and Numbering menu bar Next field F11 Lock field Ctrl+F11 Unlock field Ctrl+Shift+F11 Previous field Shift+F11 File Save As F12 File Open Ctrl+F12 File Print Ctrl+Shift+F12 File Save Shift+F12 PAGE 7 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 8. Microsoft Excel- 2007 Spreadsheet Action Action Shortcut Keys Open a workbook CTRL+O New workbook CTRL+N Close a workbook CTRL+W Open the Save As dialog box F12 Save a workbook CTRL+S 8 Print a workbook CTRL+P Help F1 Open the Find tab of the Find CTRL+F and Replace dialog box Open the Replace tab of the Find CTRL+H and Replace dialog box Go to CTRL+G / F5 Quit/Exit Excel ALT+F4 Insert a new worksheet SHIFT + F11 Hide selected columns CTRL + 0 Display hidden columns CTRL + SHIFT + 0 Hide selected rows CTRL + 9 Display hidden rows CTRL + SHIFT + 9 Selecting & Navigating Action Shortcut Keys All cells left of current cell SHIFT+Left arrow All cells right of current cell SHIFT+Right arrow Entire column CTRL+Spacebar Entire row SHIFT+Spacebar Entire worksheet CTRL+A One cell up Up arrow One cell down Down arrow One cell right Tab One cell left SHIFT+Tab Top of worksheet (cell A1) CTRL+Home End of worksheet (last cell with CTRL+End data) End of row Home End of column CTRL+Left arrow PAGE 8 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 9. Move to next worksheet CTRL+PageDown Move to previous worksheet CTRL+PageUp Cycle between open workbooks CTRL+F6 Move between panes in a split F6 worksheet Display the active cell CTRL + Backspace Move up a cell in a selected range SHIFT + Enter Move one cell left in a selected SHIFT + Tab range Move from corner cell to corner CTRL and . (period) 9 cell in a selected range Select the current cell(s) to the SHIFT + Home beginning of the row Select the current cell(s) to the CTRL + SHIFT + Home beginning of the worksheet Select all cells that contain a CTRL + SHIFT + O comment Select the data region CTRL and * surrounding the active cell Formatting Action Shortcut Keys Edit within an active cell F2 Format as currency with 2 CTRL + SHIFT +$ decimal places Format as percent with no CTRL + SHIFT +% decimal places Apply number format CTRL + SHIFT + ! Apply date format CTRL + SHIFT + # Apply time format CTRL + SHIFT + @ Apply general format CTRL + SHIFT + ~ Apply exponential number CTRL + SHIFT + ^ format Apply outline border to selection CTRL + SHIFT + & Remove outline border to CTRL + SHIFT and _ selection Cut CTRL + X Copy CTRL + C Paste CTRL + V Undo CTRL + Z Redo CTRL + Y Bold CTRL + B PAGE 9 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 10. Italics CTRL + I Underline CTRL + U Strikethrough CTRL + 5 Left alignment CTRL + L Center alignment CTRL + E Right alignment CTRL + R CTRL + SHIFT + F + Up/down Change font type arrow Enter CTRL + SHIFT + P + Up/down Change font size arrow Enter 10 Open Format Cells dialog box CTRL + 1 Data and Formulas Action Shortcut Keys Begin a formula = Enter a formula as an array CTRL + SHIFT + Enter Display Insert Function dialog SHIFT + F3 box Paste a defined name into a F3 formula Insert a AutoSum formula ALT + = Copy a formula from the cell above the current cell into the CTRL and current cell Calculate values for sheets in all F9 open workbooks Calculate values for current SHIFT + F9 worksheet Fill data down through selected CTRL + D cells Fill data through selected cells to CTRL + R the right Insert current date in the CTRL + ; worksheet Insert current time in the CTRL + : worksheet Run a Spelling Check F7 Run the Macros ALT + F8 PAGE 10 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 11. Microsoft PowerPoint- 2007 Presentation Actions Action Shortcut Keys Open a presentation CTRL+O, CTRL+F12 New presentation CTRL+N Save As F12 Save CTRL+S Print CTRL+P Help F1 11 . Quit/Exit PowerPoint ALT+F4 Formatting Action Shortcut Keys Select all CTRL+A Copy CTRL+C Cut CTRL+X Paste CTRL+V Undo CTRL+Z Redo CTRL+Y Bold CTRL+B Italics CTRL+I Underline CTRL+U Left justified CTRL+L Center justified CTRL+E Right justified CTRL+R Create hyperlink CTRL+K Format Painter (Copy) CTRL+SHIFT+C Format Painter (Paste) CTRL+SHIFT+V Increase font size CTRL+SHIFT+> Decrease font size CTRL+SHIFT+< CTRL+SHIFT+F+Up/down Change font type arrow - Enter CTRL+SHIFT+P+Up/down Change font size arrow - Enter Promote list item ALT+SHIFT+Left arrow Demote list item ALT+SHIFT+Right arrow Move selected item up ALT+SHIFT+Up arrow Move selected item down ALT+SHIFT+Down arrow Superscript ALT+CTRL+SHIFT+> Subscript ALT+CTRL+SHIFT+< Change Case SHIFT+F3 PAGE 11 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 12. Selecting & Navigating Action Shortcut Keys Character left SHIFT+Left arrow Character right SHIFT+Right arrow End of word CTRL+SHIFT+Right Arrow Beginning of word CTRL+SHIFT+Left Arrow Line up SHIFT+Up Arrow Line down SHIFT+Down Arrow Select all CTRL+A or F2 12 Character left Left Arrow Character right Right Arrow Line up Up Arrow Line down Down Arrow Word left CTRL+Left Arrow Word right CTRL+Right Arrow End of line END Beginning of line HOME Paragraph up CTRL+Up Arrow Paragraph down CTRL+Down Arrow End of text block CTRL+END Start of text block CTRL+HOME To previous object TAB To next object SHIFT+TAB Select all objects CTRL+A Editing Action Shortcut Keys Delete character left Backspace Delete word left CTRL+Backspace Delete character right Delete Delete word right CTRL+Delete Find CTRL+F Replace CTRL+H Insert hyperlink CTRL+K New slide CTRL+M PAGE 12 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 13. New slide like last one, no menu CTRL+SHIFT+M Spell checker F7 Macros ALT+F8 Move from Title to Text CTRL+Enter Move from Body text to Title of CTRL+Enter next slide Drawing & Formatting 13 Action Shortcut Keys Grid and Guides dialog box CTRL+G Group Objects CTRL+SHIFT+G Ungroup Objects CTRL+SHIFT+H Regroup Objects CTRL+SHIFT+J Resize while maintaining SHIFT+Resize proportions Resize from center CTRL+Resize Resize from center while CTRL+SHIFT+Resize maintaining proportions Rotate in 15 degree increments SHIFT+Rotate tool Rotate from Corner CTRL+Rotate tool Rotate in 15 degree increments CTRL+SHIFT+Rotate tool from Corner Extend Line along same angle SHIFT+Resize Nudge object one grid unit Arrow Key Nudge object one pixel CTRL+Arrow Key Temporarily release Grid/Guide ALT Snap Show/Hide Guides (toggle) ALT+F9 Show/Hide Grid (toggle) SHIFT+F9 PAGE 13 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 14. 際際滷 Show Actions Action Shortcut Keys Begin slide show F5 ENTER, Spacebar, N, Right Next slide Arrow, Down Arrow, Page Down (or click the mouse) BACKSPACE, P, Left Arrow, Previous slide 14 Up Arrow, Page Up Go to 際際滷 <number> <number>+Enter Redisplay hidden pointer and/or CTRL+A change the pointer to an arrow Redisplay hidden pointer and/or CTRL+P change the pointer to a pen Hide the pointer and button CTRL+H immediately Hide the pointer and button in 15 CTRL+U seconds Erase on-screen annotations E Go to next hidden slide H Use mouse-click to advance while M rehearsing Use original timings while O rehearsing Set new timings while rehearsing T Show/Hide black screen B or Period Show/Hide white screen W or Comma Show/Hide pointer & button A or = ESC, CTRL+Break, Minus, End slide show END Go to the first or next hyperlink TAB Go to the last or previous SHIFT+TAB hyperlink PAGE 14 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 15. Run the 際際滷 Show and Press F1 Key for all shortcuts available while running a slide show: 15 PAGE 15 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 16. Microsoft Outlook- 2007 General Actions Action Shortcut Keys Send (post) a Message Ctrl + Enter or Alt + S Reformat an email message from Ctrl + Shift + O RTF to plain text 16 Delete Message from message Ctrl + D window New Contact Dialog Ctrl + Shift + C New Office Document Ctrl + Shift + H Read Warning Header Ctrl + Insert + W To Save Non-Email Item in Alt + S Current Folder Cancel the current operation Escape Key Move up current level of treeview Up Arrow Move down current level of Down Arrow treeview Collapse current branch of Left Arrow treeview Expand current branch of Right Arrow treeview Open the Inbox Ctrl + I Open the Outbox Ctrl + O Launch go to folder dialog Ctrl + Y Save unfinished item in Drafts Ctrl + S folder Move selected item to Deleted Delete Key Items folder Open print dialog box Ctrl + P To delete current item Ctrl + D Mark message as unread or read Ctrl + Q or Ctrl + Enter Select all Ctrl + A Copy highlighted items/text to Ctrl + C clipboard Cut highlighted items/text to Ctrl + X clipboard Paste items/text from clipboard Ctrl + V Open application menu (to Alt + Spacebar maximise, minimise etc) PAGE 16 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 17. Create new item / Open or post a Ctrl + N new message Undo Ctrl + Z Move cursor to top of email list Home Move cursor to end of email list End Move edit cursor to top in new Ctrl + Home email message window Move edit cursor to end in new Ctrl + End email message window 17 Switch among Edit, Source, and Ctrl + Tab Preview tabs Check Names Ctrl + K Move cursor to Menu Bar Alt + or F10 Launch Advanced Find (find a Ctrl + Shift + F or F3 message) Move to next Window pane F6 Launch spell checker F7 Insert signature Ctrl + Shift + S Move directly to Inbox Ctrl + Shift + I Move directly to Outbox Ctrl + Shift + O Copy selected item(s) to a folder Ctrl + Shift + Y Create new folder dialog Ctrl + Shift + E Move selected item to folder Ctrl + Shift + V Create a new email message Ctrl + Shift + M Create a new appointment item Ctrl + Shift + A Create a new contact item Ctrl + Shift + C Create a new task item Ctrl + Shift + K Create a new note item Ctrl + Shift + N Message options (from a new Alt + P message window) Open address book Ctrl + Shift + B Launch flag for follow up dialog Ctrl + Shift + G box Reply to sender Ctrl + R Reply to all Ctrl + Shift + R Forward message Ctrl + F PAGE 17 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 18. Calendar Week View Action Shortcut Keys Go to todays date Alt + D Go to a date Ctrl + G Move to next date Down Arrow Down Arrow Up Arrow Move forward one week Page Down Move backwards one week Page Up Move to appointments on current Tab (hit enter twice to open 18 date item) Main Outlook Actions Action Shortcut Keys Say Line Insert + Up Arrow Say All Insert + Down Arrow Say Selected Text Insert + Shift + Down Arrow Move focus to attachments list Insert + A In spellchecker read misspelled Insert + F7 word and suggestion Read Header Field One Alt + 1 Read Header Field Two Alt + 2 Read Header Field Three Alt + 3 Read Header Field Four Alt + 4 Read Header Field Five Alt + 5 Click Cc Button Alt + Shift + 4 Click To Button Alt + Shift + 3 Launch Global keystrokes listbox Insert + F8 Close Office Assistant Ctrl + Insert + F4 PAGE 18 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.
  • 19. Reference: 19 www.preservearticles.com/201104095181/importance-of-time.html www.worlditc.org/f_13_rodiehr_time_0.htm www.computerhope.com/shortcut/excel.htm http://support.microsoft.com/kb/134787 Wishing the very best!! Anubhaw Kumar Shandilya PAGE 19 Knowledge| Skill| Innovation| Manage your Time so that you can Manage yourself to Others.