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Cavite State University – Rosario Campus ITEC 21: Information Technology Fundamentals Working with Microsoft Power Point 2003 Microsoft PowerPoint A word processing program that can give you a slide presentation. If you want to teach, explain or persuade, PowerPoint can add punch to your presentation. You can create and display sets of slides that combines text, drawing, objects, clip art, photos, sound, video and even animated special effects. Parts of the PowerPoint Window The PowerPoint Window has toolbars and panes to help you quickly create presentations. Most of the toolbars are common in Office applications but may feature options unique to PowerPoint. Title Bar - displays the document name followed by a program name. Menu Bar - contains a list of options to manage and customize documents. Standard Toolbar - contains shortcut buttons for the most popular commands. Formatting Toolbar - contains buttons used for formatting. Status Bar - displays slide position and the type of design in PowerPoint. Drawing Toolbar - contains tools for drawing lines, shapes and objects. Task Pane - located on the right side of the computer screen, this pane allows you to select tasks in different categories and allows you to quickly enhance your slides in a few steps. It provides quick access to the most common actions and features in PowerPoint. Outline and �ݺ�ߣs Tabbed Pane - allows the user to easily view the presentation in outline format (text), as well as a list of all the slides in the presentation (with visuals). Help - provides quick access to Help topics. The default view for PowerPoint 2003 is the Tri-Pane View. This view, which opens when you launch PowerPoint, allows you to see multiple parts of a presentation at once. The Outline and �ݺ�ߣs Tabbed Panes are located on the left side of the screen. Click on the tabs to view an outline or a slide of your presentation. The tabs render differently based on the size of the pane. Different ways to view a presentation PowerPoint provides a view to presentation on the screen. Each view allows you to concentrate on different aspects of your work. Viewing slides or document: Click the View menu. Select the different ways to view the document that you want to use from the list. View Styles �ݺ�ߣ View Is the default view, and the one in which you work with individual slides. In �ݺ�ߣ View. You can work not only on text and graphics, but on sound, animation, and other effects as well. Outline View Displays the titles and text on your slides in outline format. Outline view is valuable when you are organizing your thoughts and reordering the points you want to make. �ݺ�ߣ Sorter View �ݺ�ߣs across and down the screen as if they were laid out on your desktop or placed in one of those slide-holder sheets that you insert in an album. Use �ݺ�ߣ view when you want to see your presentation as a whole and when you might want to arrange the order in which your slides will be shown. Notes Page View Is something of a personal view that lets you include speaker’s notes with each of your slides. A miniature of the slide appears at the top of each page, with a room for about half of the pages notes below. �ݺ�ߣ show View Is the most versatile. When you want to preview your work and run through your presentation to see how well you did, use this slide show view. You can also see the result of transitions, how the screen changes when moving between slides as well as any animation or sound effects you added to the presentation. Four ways to draw Use the Autoshapes in the Drawing Toolbar. Create shapes Add text to drawing objects. Add lines, connectors, curve and freeforms. Applying a Design Template PowerPoint offers Design Templates to make it easy to create an attractive presentation. These templates come in a variety of colors and styles. You can apply a design to existing slides or begin a new presentation with a template. 118745635To Begin a New Presentation with a Design Template: Open PowerPoint. In the Task Pane under New, click on From Design Template. A list of templates appears. Move your mouse pointer through the different designs or use the scroll bar. Click on the down-pointing arrow in the gray box next to the template that you like. Choose Apply to All �ݺ�ߣs. Adding a Design to an Existing Presentation -17272027305Do you have an existing presentation that you want to add a design to? PowerPoint makes it easy to enhance existing slides with a design template. To Apply a Design to an Existing Presentation: Open PowerPoint. In the Getting Started Task Pane, under Open, click on the presentation you want or select More... to browse through the files. Click on the down-pointing arrow in the Getting Started pane and choose �ݺ�ߣ Design - Design Templates. A list of templates appears. Move your mouse pointer through the different designs or use the scroll bar. Click on the down-pointing arrow in the gray box next to the template that you like. Choose Apply to All �ݺ�ߣs. Adding Transition Once you've completed all of your slides, create a cohesive presentation by adding transition. You can move from slide to slide with interesting transitions that affect the timing, entrance and exit of your slides. A transition is an effect that is applied to some or all of the slides in a presentation. To Make Transitions from �ݺ�ߣ to �ݺ�ߣ: Click on �ݺ�ߣ Show �ݺ�ߣ Transition. OR In the Task Pane , click on the down-pointing arrow and select �ݺ�ߣ Transition. In the �ݺ�ߣ Transition pane, choose the effect, you want from the drop-down menu. Ex. Blinds Horizontal, Blinds Vertical, Box In and Box Out. Automatically preview each transition by clicking on it. (AutoPreview has to be selected). Click Apply to All when you have chosen an effect. Choose to advance from slide to slide on mouse click or automatically after the number of seconds that you select. To see how your transition works, preview the slide show. Learn more about this later in this lesson. Some transitions work well with effects that have been added to text and graphics. Others do not. Preview a variety of transitions before finalizing your slide presentation. Previewing a �ݺ�ߣ Show If you want to get an idea of what your completed show will look like to an audience, preview it. PowerPoint allows you to view your show in slide show format. 470725515240To Preview a �ݺ�ߣ Show: Click on View �ݺ�ߣ Show. (F5) OR 4823460249555Click on �ݺ�ߣ Show View Show. OR Click on the �ݺ�ߣ Show button to start the presentation. To move to the next slide, click the mouse. (Space bar or Enter). When the screen goes dark, click the screen to return to the PowerPoint screen. You can exit the slide show by pressing ESC on the keyboard at any time. If you have set the slides to advance automatically, you don't need to click through the slides. Just sit back and enjoy the show. At the end of the show, click the left mouse button to return to the PowerPoint Screen.Animating �ݺ�ߣs Animating slides involves adding movement and sometimes sound to text or to the slides in a presentation. Animation can help create a livelier and more interesting slide show. PowerPoint provides some preset animation or allows you to customize the animation to fit your needs. To Animate �ݺ�ߣs using Animation Schemes: Open the PowerPoint presentation that you want to work on. Select the slide that you want to animate. In the Task Pane, click the down-pointing arrow and select �ݺ�ߣ Design - Animation Schemes. Choosing Animation for Your �ݺ�ߣs PowerPoint offers several options for animating your slides. Once you click on �ݺ�ߣ Design Animation Schemes, the �ݺ�ߣ Design the AutoPreview option is checked). Preview different schemes to see which one best fits your slides. You can apply different animation to each individual slide or click on APPLY TO ALL SLIDES. Once you have applied your animation you can click on Play or �ݺ�ߣ Show to view it. Remove animation by selecting No Animation in the white box.

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Attachments 2010 10_11

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