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David Shinkfield
Mary Kay Podlecki
Computer Learning
Center at Ewing
September 2014

Remember the “Simple Life”
 One computer, probably a Windows PC, with limited
contents
Now
 Your data stored at home or in the “Cloud”
 Several PCs, may be linked together in a Home
network
 Windows PCs (XP, 7 or 8) and Macs
 iPads
 Android tablets
 Smart phones from many makers

Backing up your electronic toys
 Background
 Why do we back up?
 How often to back up?
 Backing up your Windows PC – Desktop or Laptop
 What to back up?
 How to make it (almost) automatic
 Backing up your Apple product – Mac, iPad or iPhone
 Backing up your Android phone or tablet

Reasons to Back Up your computer
1. Your digital photos are priceless
2. Your music library took you a lifetime to compile
3. Your brilliant thoughts—lost forever!
4. Protect your digital filing cabinet
5. You can take your iPad, phone or laptop almost
anywhere (they can get lost or stolen)
6. Hard disks don’t last forever
7. Viruses, worms, and malware, oh my!
8. Disaster strikes
9. Data recovery is pricey and it doesn’t always work
Thanks to PC Magazine

Our Purpose
 To create a copy of our private and personal
information so that we can recover it
regardless of the disaster that strikes.
 Secondly, to return the desktop, laptop,
iPad, tablet or phone to its working
condition as easily as possible.

What should we back up?
In simple terms – everything,
but let’s be more specific

The Rule of Three (thanks to PC World)
It doesn’t get any more basic in backup than the
rule of three.
To lower the risk of data loss, you must have three copies
of your important data:
 the original, a backup of the original, and a backup of
the backup.
 the secondary and tertiary copies should be in
different locations:
Remember that the rule of three is a practical
minimum—an extra copy here and there won’t hurt.

Where is this information
stored?
On your computer, tablet or phone
On an external hard drive. This may be
a traditional hard drive or a newer SSD,
like a large flash drive
In the Cloud.

Some Definitions
 The size of individual files – a letter, a picture, a video – is
measured in kilobytes or megabytes
 1000 Kilobytes (KB) = 1 Megabyte (MB)
 1000 Megabytes (MB) = 1 Gigabyte (GB)
Typical hard drive today between
500 and 1000 GB
The next unit up is a Terabyte = 1000 GB

What will we back up to?
The best choices today are
 External Hard Disks
 The Cloud
For keeping back up copies of a particular file or
set of holiday pictures
 Flash Drive
 CD or DVD

External Hard Disks
Cost $60
Capacity 1000GB
Speed Fast
Advantage
• Ultra-fast USB 3.0 data transfers
• Massive capacity
• 1-year limited warranty
• WD quality and reliability

The Cloud
Today, there are several
free choices
 Carbonite
 Microsoft One Drive
 Google Drive
 Dropbox
 Apple iCloud
Free
-
15 GB
5 GB
2 GB
5 GB
Paid
Unlimited for $55 per
year per computer
100 GB for $1.99 per
month
25 GB for $2.49 per
month
50 GB for $9.99 per
month
10 GB for $1.67 per
month

Flash Drive
 Cost $8 - $25
 Capacity 8GB – 64GB
 Speed Fast
 Advantage

CD or DVD
 Cost $0.10 - $3
 Capacity 650MB – 8GB
 Speed Medium Fast
 Advantage

How information is stored in our
computer (on our Hard Disk)
• My
Documents
• Favorites or
Bookmarks
• Email and
contacts
Windows
7 or 8 Programs Your
Data
Word, Excel, Quicken, Firefox, Picasa etc., etc.
Installed with computer when you buy it (and
included on the Restore Disk), bought later on
a CD or downloaded from the Internet
Installed by
computer
manufacturer and
occasionally with
a Restore Disk.
This is information unique to
you – photos of grand-kids,
your financial data, your
emails and contacts, your
music library etc.

Windows 7 or Windows 8
Compared to Windows XP, Microsoft has greatly
simplified making back ups of your data.
Choices provided
 Back up your data – settings, libraries, files, pictures
etc. that you have created
 An “image file” of everything on your computer
 A System Image is a copy of the drives that are required
for Windows to run. An Image can be used to restore
your computer if or when it stops working, but you
cannot use it to restore specific files.

Using Windows Back Up
In Windows 7, click the Start Button and
type Back Up or in Windows 8, on the
Start Screen type Back Up

Use file history for backups
Windows 8 adds a simple backup system
called File History
To use it, simply plug in an external hard
drive and Windows automatically archives
files to it
Turn on File History by searching for that
phrase within Windows and selecting On

Use file history for backups
A different app, available under
“Restore your files with File History”
in Windows, can be used to recover
lost data

Backing up to the Cloud
To back up your data to the Cloud, you
will need:
A sufficiently fast upload internet
connection
Sufficient storage at your chosen Cloud
storage location

Backing up to the Cloud -
Carbonite
Once you've configured Carbonite, it works
great. In addition to the Windows client, the
company provides clients for the
iPad/iPhone/iPod Touch, Blackberry OS,
Mac, and Android phones. There's also Web
access so you can download a file from
virtually anywhere.
 Files over 4GB in size are not automatically
selected for backup.

Backing up to the Cloud –
Microsoft OneDrive
 For Windows 8, you probably have a
Microsoft account. You will need to log into
that account to get access to One Drive
 The same Microsoft login also will work in
Windows 7
 For Windows 8, OneDrive is the default
place to save files.

How to restore your data
If you get a virus, and your computer won’t boot, you
may need to reinstall Windows.
 If you have a Windows Repair Disk, you can boot from
the DVD and REPAIR Windows or INSTALL the
System Image you created.
 If you have a Restore CD from your computer
manufacturer, using it will return your computer to
the state when it was new. All your data will be
destroyed. You will also need to reinstall any
programs that you have added.

iMac, MacBook Pro,
MacBook Air,
iPad, iPhone, iPod Touch

Backing Up Your Apple
Computers and Mobile Devices
 iMac, MacBook Pro, MacBook Air
 iPad, iPhone, iPod touch

Mac Computers
What Will We Back Up To?
 External hard drive
 Airport Time Capsule (wireless external
drive)
 (Or, as with PCs, can use on-line services.)

How much room do I need for
my back up?
 Time Machine needs 2 to 4 times as
much space as the data it's backing-up.

Back Up Using Time Machine
Connect external drive
Tell Time Machine to use it
Relax — it does the rest

Back Up Using Time Machine
 Time Machine automatically backs up your entire Mac.
 It includes system files, applications, accounts,
preferences, email messages, music, photos, movies, and
documents.
 It remembers how your system looked on any given
day—so you can revisit your Mac as it appeared in the
past.
 It keeps hourly backups for the past 24 hours, daily
backups for the past month, and weekly backups until
your backup drive is full.

How to Restore Your Data
 Enter Time Machine from the menu.
 See your windows as they appeared "back in time."

How to Restore Your Mac
 Hook up Backup Drive, then hold down the option
key at startup to select it as your startup disk.

Backing up iPad and iPhone
Back up to iCloud if:
• Prefer automatic backup (when plugged into
power)
• Don’t connect to computer very often
• Don’t own a Mac or PC
Back up to computer using iTunes if:
 Don’t have iCloud account or don’t want to
use it
 Lots of photos and videos on Camera Roll
 Want on-site backups
 Want a secondary backup for iCloud

Backing up to iCloud
In Settings app, go to iCloud, then Storage and
Backup

Can Decide What to Back Up
In Settings app, go to iCloud, then Storage and
Backup
• Beware! Not all media is
included in iCloud backup!
• Does not include: media
synced from computer;
photos imported from digital
camera.

Backing up with iTunes on
Computer
Plug into your computer, run iTunes, and select
Backup

iPad Class for Additional Details
Decluttering Your iPad (1 Session)
Has that once empty iPad that initially looked so roomy now
run out of storage space? Have you run out of room to back
up to the iCloud? What can you do, short of buying a new
iPad or paying for more iCloud storage? We’ll spend 2 hours
using a half dozen strategies to see what you can do to free
up space on your iPad, or cut down on the iCloud space you
are using. These can be tough decisions, so be prepared for
some tough love!
Prerequisites: iPad Basics course; iPad with the most recent
software for that iPad.

Back Up Android Tabs
and Phones
 Carbonite is one option for backing up your
Android tablet or phone
 There is an App for Android that is less
expensive and manages back ups

Android Back Up using Carbon
Carbon and Helium seem to be used
interchangeably
 Carbon can be downloaded from the Google Play Store
 Carbon only will work on Android devices using
Android 4.0 and higher – Ice Cream Sandwich and
above
 You will need access to a PC to make it work, although
once installed, the back up is done wirelessly.

Helium Installation Instructions
 Install Helium on Android
 Install Helium on your PC
 Windows Users must also install Android
drivers and restart.
Open Helium Desktop on PC
Open Helium on Android (and follow any
instructions there)
Helium should now be enabled!

Android Back Up
Opening Helium shows
• All your Apps
• Apps selected for Back
up
• Whether to back up
App Data only or the
complete App

Android Back Up
When Back Up is selected,
options are
• Internal Storage
• External SD Card
• Cloud Storage
To restore from Cloud
Storage, you will need
the paid version - $4.99

In Summary
Follow the “Rule of Three”
the original, on your computer
a backup of the original, on an external
hard drive – a WD Passport for
Windows or a Time Machine for Macs
and a backup of the backup, in the
Cloud

Thank you
We hope you enjoyed the
talk
Come and sign up for our
classes, learn more and
have fun!

�ݺ�ߣ

Backing up your digital life - PC, Mac or Android

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