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- Rule 5A discusses indexing personal names, stating that titles, suffixes, and professional suffixes are the last indexing unit. It provides examples. - Rule 5B states that titles in business names are indexed as written. - Rule 6 combines foreign articles or particles in names with the following part of the name to form a single indexing unit, disregarding any space between them. It provides examples.

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Rule 5: Titles and Suffixes A. Personal Names A title before a name, a seniority suffix, or a professional suffix is the last indexing unit. Examples Title before a name (Dr., Mr., Ms., Prof.) Seniority suffix (II, III, Jr., Sr.) Professional suffix (CRM, DDS, Mayor, Ph.D.) Continued on next slide
Rule 5: Titles and Suffixes A. Personal Names (continued) A professional title that appears after a name is referred to as a suffix. Numeric suffixes (II, III) are filed before alphabetic suffixes (Jr., Mayor, Senator) If a name contains both a title and a suffix, the title is the last unit. Continued from previous slide Continued on next slide
Rule 5: Titles and Suffixes A. Personal Names (continued) Royal and religious titles followed by either a given name or a surname only (Father Leo, Princess Anne) are indexed and filed as written. Continued from previous slide
Examples of Rule 5A
Rule 5: Titles and Suffixes B. Business Names Titles in business names are indexed as written.
Examples of Rule 5B
Rule 6: PrefixesArticles and Particles A foreign article or particle in a personal or business name is combined with the part of the name following it to form a single indexing unit. The indexing order is not affected by a space between a prefix and the rest of the name, and the space is disregarded when indexing.
Examples of Articles and Particles O M, Mac, Mc L, La, Las, Le, Les, Lo, Los Il Van, Van de, Van der, Von, Von der Fitz Te, Ten, Ter E, El Saint, San, Santa, Santo, St., Ste. D, Da, De, Del, De La, Della, Den, Des, Di, Dos, Du Per a la
Examples of Rule 6
Rule 7: Numbers in Business Names Numbers spelled out (Seven Lakes Nursery) in business names are filed alphabetically. Numbers written in digits are filed before alphabetic letters or words. Names with numbers written in digits in the first units are filed in ascending order (lowest to highest number) before alphabetic names (229 Club, 534 Shop, First National Bank of Chicago). Continued on next slide
Rule 7: Numbers in Business Names Arabic numerals are filed before Roman numerals (2, 3, II, III). Names with inclusive numbers (20-39 Singles Club) are arranged by the first digit(s) only (20). Continued from previous slide Continued on next slide
Rule 7: Numbers in Business Names (continued) Names with numbers appearing in other than the first position (Pier 36 Cafe) are filed alphabetically and immediately before a similar name without a number (Pier and Port Cafe). When indexing names with numbers written in digit form that contain st, d, and th (1st, 2d, 3d, 4th), ignore the letter endings and consider only the digits (1, 2, 3, 4). Continued from previous slide
Examples of Rule 7
Rule 8: Organizations and Institutions Indexed and filed according to the names written on their letterheads Schools Magazines Colleges Unions Museums Hospitals Religious institutions Lodges Clubs Newspapers Hotels Banks Examples of organizations and institutions
Examples of Rule 8
Examples of Cross-Referencing Popular and Coined Names
Examples of Cross-Referencing Hyphenated Names
Examples of Cross-Referencing Divisions and Subsidiaries
Examples of Cross-Referencing Changed Names
Examples of Cross-Referencing Similar Names

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  • 1. 油
  • 2. Rule 5: Titles and Suffixes A. Personal Names A title before a name, a seniority suffix, or a professional suffix is the last indexing unit. Examples Title before a name (Dr., Mr., Ms., Prof.) Seniority suffix (II, III, Jr., Sr.) Professional suffix (CRM, DDS, Mayor, Ph.D.) Continued on next slide
  • 3. Rule 5: Titles and Suffixes A. Personal Names (continued) A professional title that appears after a name is referred to as a suffix. Numeric suffixes (II, III) are filed before alphabetic suffixes (Jr., Mayor, Senator) If a name contains both a title and a suffix, the title is the last unit. Continued from previous slide Continued on next slide
  • 4. Rule 5: Titles and Suffixes A. Personal Names (continued) Royal and religious titles followed by either a given name or a surname only (Father Leo, Princess Anne) are indexed and filed as written. Continued from previous slide
  • 6. Rule 5: Titles and Suffixes B. Business Names Titles in business names are indexed as written.
  • 8. Rule 6: PrefixesArticles and Particles A foreign article or particle in a personal or business name is combined with the part of the name following it to form a single indexing unit. The indexing order is not affected by a space between a prefix and the rest of the name, and the space is disregarded when indexing.
  • 9. Examples of Articles and Particles O M, Mac, Mc L, La, Las, Le, Les, Lo, Los Il Van, Van de, Van der, Von, Von der Fitz Te, Ten, Ter E, El Saint, San, Santa, Santo, St., Ste. D, Da, De, Del, De La, Della, Den, Des, Di, Dos, Du Per a la
  • 11. Rule 7: Numbers in Business Names Numbers spelled out (Seven Lakes Nursery) in business names are filed alphabetically. Numbers written in digits are filed before alphabetic letters or words. Names with numbers written in digits in the first units are filed in ascending order (lowest to highest number) before alphabetic names (229 Club, 534 Shop, First National Bank of Chicago). Continued on next slide
  • 12. Rule 7: Numbers in Business Names Arabic numerals are filed before Roman numerals (2, 3, II, III). Names with inclusive numbers (20-39 Singles Club) are arranged by the first digit(s) only (20). Continued from previous slide Continued on next slide
  • 13. Rule 7: Numbers in Business Names (continued) Names with numbers appearing in other than the first position (Pier 36 Cafe) are filed alphabetically and immediately before a similar name without a number (Pier and Port Cafe). When indexing names with numbers written in digit form that contain st, d, and th (1st, 2d, 3d, 4th), ignore the letter endings and consider only the digits (1, 2, 3, 4). Continued from previous slide
  • 15. Rule 8: Organizations and Institutions Indexed and filed according to the names written on their letterheads Schools Magazines Colleges Unions Museums Hospitals Religious institutions Lodges Clubs Newspapers Hotels Banks Examples of organizations and institutions
  • 17. Examples of Cross-Referencing Popular and Coined Names
  • 18. Examples of Cross-Referencing Hyphenated Names
  • 19. Examples of Cross-Referencing Divisions and Subsidiaries