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Vi畛t Hong D動董ng
Vi畛t Hong D動董ng
1 of 33
COMMERCIAL CORRESPONDENCE Orders
An order letter accurately and clearly includes: - Details of description, quantities, prices and catalogue number. - Requirements of delivery place and date, means of transport. - The terms of payment. Printed order forms are pre-numbered, including important details and the general conditions under which orders are placed. (it should be sent with a covering letter). 2 forms of order
OPENING - Express your thanks for the offer and pleasure in placing an order. e.g. We thank you for your offer No. dated . and have pleasure in placing/ are pleased to place an order on the following terms and conditions: - Clarify that you have an enclosed order (covering letter). e.g. Pleased find enclosed our order No. for
Practice: Translate into English 1. Ch炭ng t担i 達 nh畉n 動畛c th動 qu箪 c担ng ty g畛i ngy 25 th叩ng 8, v xin g畛i k竪m 董n 畉t hng s畛 187 c畛a ch炭ng t担i 畉t mua m畉t hng m叩y ch畛 x叩ch tay (type- writer) m畉u CO-35 c畛a qu箪 c担ng ty. We have received your letter of August 25 and enclose our order No.187 for your model CO-35 portable type- writer. 2. Ch炭ng t担i c畉m 董n cho hng c畛a c叩c 担ng 畛 ngy v xin g畛i k竪m theo 但y 董n hng ch鱈nh th畛c s畛 畉t mua => We thank you for your offer date ... and pleased find enclosed our official order No for ....
Practice: Translate into English (cont) 3. N畉u qu箪 c担ng ty c坦 th畛 畉m b畉o g畛i hng t畛 HongKong 畉n Keelung tr動畛c ngy 30/3 th狸 ch炭ng t担i r畉t vui 動畛c 畉t mua c畛a qu箪 c担ng ty c叩c m畉t hng sau 但y: We are pleased to place the following order with you if you can guarantee shipment from HongKong to Keelung by March 30. 4. Ch炭ng t担i r畉t quan t但m 畉n c叩c lo畉i 畛ng h畛 eo tay m 担ng cho b叩n v quy畉t 畛nh 畉t mua m畛t 董n hng th畛 theo c叩c i畛u ki畛n sau. => We are very interested in the type of wristwatches you offer and have decided to place a trial order under the following terms and conditions.
MESSAGES Confirm the terms and conditions: 1. Name of the commodity/ goods: 2. Quality and specifications: as per enclosed catalogue No 234 LD. 3. Quantity: 1,000 pcs/ units 4. Price: unit price .. including packing, total price is . 5. Packing: as usually export customary packing 6. Delivery: one shipment/ in one lot, date. 7. Payment: is to be made/ effected in USD by an irrevocable letter of credit at (30 days) sight to be opened at/ through/ by the Bank for Foreign Trade of Vietnam (VCB) , 15 days prior to/ before shipment, valid for 15 days to the account of Royal Bank, London.
ENDING Express the hope of further orders: e.g. We hope that this will be the first of many orders we place with you. - We will place further orders if this one is completed to our satisfaction.
Sample Order Letter Dear sirs, We would like to thank you for your offer dated 20 October 2011 and have pleasure in placing an order on the following terms and conditions: 1. Commodity: water-heaters 2. Quality and specifications: as per enclosed catalogue No.WH 134. 3. Quantity: 300 units 4. Price: 200 USD/unit FOB Haiphong port, excluding packet 5. Packing: as usually export customary packing 6. Delivery: one shipment by the end of October. 7. Payment: by confrmed L/C at sight as usual. Please confirm your acceptance of this order and your acceptance should reach us not later than 5 days after the date of this order. We look forward to your soon reply. Yours faithfully,
Exercise: Letter Writing Anh/ ch畛 vi畉t th動 畉t hng theo g畛i 箪 sau: Th担ng b叩o chuy畉n m叩y k辿o v畉n nng 畉u ti棚n 達 b叩n h畉t trong v嘆ng 1 tu畉n khi hng 畉n v xin 畉t hng c畛 畛nh theo c叩c i畛u ki畛n sau: 1. T棚n hng: m叩y k辿o v畉n nng (Multi-purpose tractor) ki畛u CT 860 2. S畛 l動畛ng: 30 chi畉c. 3. Quy c叩ch ph畉m ch畉t: Theo ca-ta-l担 s畛 4/80 v b畉n thuy畉t minh k畛 thu畉t v畛i cho hng s畛 4567 ngy 10/8/20... 4. Gi叩 m畛i chi畉c l 2,200 担la M畛, t畛ng s畛 66,000 担la M畛, C.I.F. C畉ng H畉i Ph嘆ng k畛 c畉 ph鱈 坦ng hng. 5. Giao hng 02 chuy畉n: 10 chi畉c vo 20/8/20... V 20 chi畉c vo 20/9/20...
6. Bao b狸: theo t畉p qu叩n xu畉t kh畉u xa b畉ng 動畛ng bi畛n. 7. K箪 hi畛u: 畛 hai b棚n 畛i di畛n nhau c畛a m畛i ki畛n b畉ng s董n kh担ng phai, ch畛 kh担ng nh畛 h董n 5 cm nh動 sau: - 畉t hng s畛 TD 44/50 - Ng動畛i g畛i hng: Export tractor Co., Ltd - Ki畛n s畛: t畛 1 tr畛 l棚n - Tr畛ng l動畛ng t畛nh: Tr畛ng l動畛ng c畉 b狸: 8. Thanh to叩n: b畉ng t鱈n d畛ng th動 kh担ng th畛 h畛y ngang t鱈nh b畉ng 担la M畛 m畛 qua ng但n hng Ngo畉i th動董ng Vi畛t Nam 15 ngy tr動畛c chuy畉n hng th畛 nh畉t qua ng但n hng Th動董ng m畉i Tokyo vo ti kho畉n cho ng動畛i b叩n 動畛c h動畛ng 100% gi叩 tr畛 chuy畉n hng. 動畛c ph辿p giao t畛ng ph畉n. Ch畛ng t畛 cho vi畛c thanh to叩n:
H坦a 董n th動董ng m畉i (3 b畉n) V畉n 董n g畛c (2 b畉n) Phi畉u 坦ng g坦i (3 b畉n) Gi畉y ch畛ng nh畉n ch畉t l動畛ng (1 b畉n) Ch畛ng nh畉n b畉o hi畛m (1 b畉n) 9. Ti li畛u k畛 thu畉t: 2 b畛 b畉n v畉 k畛 thu畉t l畉p gi叩p, v畉n hnh v b畉o tr狸 b畉ng ti畉ng Anh g畛i c湛ng hng h坦a. M畛t b畛 g畛i cho ng動畛i mua b畉ng 動畛ng hng kh担ng ch畉m sau ngy 30/8/20... 10. B畉o hnh: 12 th叩ng k畛 t畛 ngy giao hng, 6 th叩ng k畛 t畛 ngy s畛 d畛ng. B畉o hnh kh担ng 叩p d畛ng cho nh畛ng t畛n th畉t do ng動畛i s畛 d畛ng. Mong nh畉n 動畛c x叩c nh畉n 董n 畉t hng ny s畛m.
Dear Sirs, We would like to inform you that the first shipment of your multi-purpose tractors was sold out within a week of arrival and we now have decided to place a further firm order on the following terms and conditions: 1. Commodity: Multi-purpose tractor Model CT 860 2. Quantity: 30 units 3. Specification: as per catalogue No 4/80 and your technical document and your offer No 4467 dated August 10, 20... 4. Price: Unit price 2,220 USD; total value 66,000 USD including packing, CIF Sai Gon Port, Ho Chi Minh City 5. Delivery: in two shipment, 10 units in August 20..., 20 units in September 20... 6. Packing: in customary export packing for long voyage. 7. Marking: is made in both sides of each case in weather proof paint and with letters not shorter than 5cm. Order No TD 44/55 Consignor: Export tractor Co., Ltd Case No: 1 upward Net weight: Gross weight:
8. Payment: in USD by irrevocable L/C to be opened with the Bank of Foreign Trade of Vietnam 15 days prior to the first shipment to the account of Tokyo Commercial Bank in favor of the seller for the total value of shipment. Partial shipment is allowed Payment is made against the following documents: - Commercial invoice (03 copies) - Original Bill of Lading (01 copy) - Packing list (01 copy) - Certificate of Quality (01 copy) - Insurance Policy (01 copy) 9. Technical documents: two sets of technical drawing instruction for assembly, operation and maintenance in English are to be shipped with the goods. One set is to be airmailed the buyer not later than 30 August 20... 10. Guarantee: 12 months after dispatch, 6 months after operation, the guarantee does not apply to damage caused by the user. We look forward to your order acknowledgement/ confirmation. Yours faithfully,
COVERING LETTER - Confirm the terms of payment. e.g. We would like to confirm that payment is to be made by irrevocable letter of credit, which we have already applied to the bank for. - Confirm the agreed discounts. e.g. We would like to thank you for the 30% trade discount and 10% quantity discount you allowed us. - Confirm the delivery date. e.g. Delivery before 25 November is a firm condition of this order, and we reserve the right to refuse goods delivered after that time.
Confirm methods of delivery. e.g. We advise delivery by road to avoid constant handling of this fragile consignment. Confirm packing. e.g. The carpets should be wrapped, and the packaging reinforced at both ends to avoid wearing out.
Practice: Translate into English M畛i m畉t hng s畉 ph畉i g坦i ri棚ng b畉ng gi畉y m畛m, sau 坦 動畛c 坦ng vo th湛ng g畛, c叩c th湛ng g畛 動畛c 坦ng inh c畉n th畉n. =>Each item/piece should be wrapped in soft paper, then packed in wooden crates, carefully nailed. Hng ho叩 ph畉i 坦ng trong th湛ng carton ph湛 h畛p v畛i vi畛c v畉n chuy畛n b畉ng 動畛ng bi畛n. =>The goods should be packed in seaworthy cartons.
Covering Letter Sample Dear Mr./Ms. ......, Re: Order for 100 copies of Mastering Mathematics As per our discussions on __________ we are pleased to place an order for 100 copies of Mastering Mathematics book by _________ for Class VII for the ICSE Board on the following terms and conditions: The cost of each book will be ________ inclusive of all taxes. Payment terms will be a post-dated cheque for 50% advance with order. This cheque will be cleared on the day of the deliver. The balance payment of 50% 7 days after delivery and after random inspection Delivery will be done within 7 days from the order date. Delivery will be done at ________________ If the order is not delivered as per the above terms and conditions, the order stands cancelled Please find enclosed cheque number ________ dated ________ for ________ towards/ in advance for the order. We hope to have a long business relationship with you. Yours faithfully,
EXERCISE: Vi t m t b c th theo y棚u c u d i 但y畉 畛 畛 動 畉 動畛 C担ng ty Sao Vi畛t nh畉n 動畛c 董n cho hng s畛 OF/234 畛 ngy 5 th叩ng 12 c畛a m畛t c担ng ty Nh畉t B畉n: High Tech Co. Ltd; cho b叩n m叩y photocopy. Anh/ ch畛 h達y vi畉t m畛t b畛c th動 g畛i k竪m v畛i 董n 畉t hng s畛 AB01 v畛i nh畛ng n畛i dung ch鱈nh sau 但y: C担ng ty Sao Vi畛t xin c畉m 董n 董n cho hng c畛a h畛 v xin g畛i k竪m th動 ny 董n 畉t hng s畛 AB01 畉t mua 1,000 m叩y photocopy hi畛u Ricoh, qui c叩ch hng h坦a theo catalogue s畛 MN 289, giao hng vo trung tu畉n th叩ng 2, n畉u ch畉m h董n c担ng ty c坦 quy畛n t畛 ch畛i nh畉n hng. Gi叩 b叩n ph畉i hi畛u l gi叩 CIF c畉ng H畉i Ph嘆ng. Thanh to叩n b畉ng th動 t鱈n d畛ng th畛i h畉n 30 ngy, tr棚n c董 s畛 ch畉p nh畉n thanh to叩n 畛i ch畛ng t畛. L動u 箪 C担ng ty Nh畉t ph畉i mua b畉o hi畛m cho l担 hng c畛a m畛t c担ng ty b畉o hi畛m h畉ng nh畉t v畛i i畛u ki畛n All Risks.
C担ng ty Sao Vi畛t ch畉p nh畉n m畛c chi畉t kh畉u 10% 畛i v畛i 董n hng ny nh動ng hy v畛ng C担ng ty Nh畉t xem x辿t l畉i i畛u kho畉n ny cho c叩c 董n hng ti畉p theo. 但y l hng d畛 v畛 n棚n bao b狸 ph畉i theo t畉p qu叩n xu畉t kh畉u. C叩c ki畛n hng ph畉i ghi r探 t棚n ng動畛i g畛i, ng動畛i nh畉n hng, s畛 ki畛n v d嘆ng ch畛 "Hng d畛 v畛- B畛c x畉p c畉n th畉n Khi hon t畉t vi畛c x畉p hng t畉i c畉ng i, c畉n nhanh ch坦ng chuy畛n b畛 ch畛ng t畛 cho ng動畛i mua b畉ng 動畛ng hng kh担ng. C担ng ty anh ch畛 畛 ngh畛 th畛i gian b畉o hnh l 24 th叩ng t鱈nh t畛 khi giao hng. 畛 ngh畛 g畛i b畉n h動畛ng d畉n s畛 d畛ng v qui c叩ch k畛 thu畉t b畉ng ti畉ng Anh. Anh ch畛 c坦 th畛 th棚m c叩c chi ti畉t kh叩c.
EXERCISE: Answer Dear Mr Smith, We thank you very much for your offer No OF/234 dated 05 December and are very pleased to enclose herewith our order No AB01 for 1,000 units of photocopier Model Ricoh, with specifications as per the catalogue No MN 289, for delivery in mid-February , after which we reserve the right to refuse the goods. The price should be understood CIF Haiphong Port. Payment is to be made by a Letter of credit, at 30 days sight on a D/A basis (on the basis of Documents against Acceptance). We request that the consignment be insured under All Risks terms by a first-class insurance company.
We accept a 10% discount rate for this order but do hope you will review this rate for further orders (do hope this term to be reviewed for the next orders). As the goods are fragile, they must be packed in customary export crates, which are marked with the consignors name, the consignees name, the crate number and the words: Fragile Handle with Care. After the goods are loaded on board the vessel at the Port of Departure, please send us the shipping documents by airmail. We request the goods be guaranteed within 24 months from delivery/ dispatch. Could you please also send us the users manual and technical specifications in English? We do hope that this order will be completed to our satisfaction. We look forward to your early confirmation. Yours sincerely,
Assignment Anh/ ch畛 vi畉t th動 g畛i 担ng Mancini 畉t mua 22 m叩y tr畛n 畛ng c叩 nh但n (stand mixers) Model #43423, t畉t c畉 mu 畛. Thanh to叩n b畉ng ti kho畉n kinh doanh 達 c坦 v畛i h畛 t畛 tr動畛c, ti kho畉n # 543234. Hy v畛ng nh畉n 動畛c l担 hng tr動畛c th畛 S叩u, ngy 11/11/2011. G畛i k竪m theo th動 ph動董ng th畛c chuy畛n hng v 畛a ch畛 nh畉n hng. 畛 ngh畛 h畛 g畛i i畛n x叩c nh畉n th動 畉t hng theo s畛 232- 231-4563 trong gi畛 hnh ch鱈nh, t畛 th畛 Hai 畉n th畛 S叩u
Assignment : Answer Dear Mr. Mancini, We would like to purchase twenty two (22) individual stand mixers (Model #43423), all in red. We would like you to charge this purchase to the preexisting account that we have with you, business account #543234. We hope to receive this order no later than Friday, November 11th , 2011. Attached to this letter please find our preferred shipping method and receiving address. Please confirm that you received this order by calling us at 232-231-4563 anytime during business hours, Monday to Friday. Thank you for your cooperation Keller Kitchen Co.
Assignment 2 Anh/Ch畛 h達y vi畉t m畛t th動 畛 g畛i k竪m v畛i 董n hng s畛 PO/35 畉t mua 100 chi畉c b董m b棚 t担ng (concrete pumps) v畛i nh畛ng n畛i dung ch鱈nh sau: 1.Cho hng c畛a h畛 s畛 FO/203 ngy 23/2 2.C畉m 董n th動 cho hng c畛a h畛 v xin g畛i k竪m th動 ny 董n hng s畛 PO/35 畉t mua 100 chi畉c b董m b棚 t担ng theo m達 s畛 CP/071 ghi trong catalogue v b畉ng gi叩 m h畛 g畛i k竪m v畛i cho hng. 3.L動u 箪 h畛 r畉ng n畉u b董m b棚 t担ng theo m達 s畛 tr棚n m kh担ng c坦 s畉n 畛 giao ngay, h畛 c坦 th畛 giao hng thay th畉 theo m達 s畛 CPX/075 c坦 c湛ng t鱈nh nng.
4. Thanh to叩n b畉ng 担-la M畛, b畉ng t鱈n d畛ng th動 kh担ng h畛y ngang, tr畉 ti畛n ngay, 動畛c m畛 qua Ng但n hng Ngo畉i th動董ng Vi畛t Nam 15 ngy tr動畛c ngy giao hng, c坦 gi叩 tr畛 45 ngy vo ti kho畉n c畛a Ng但n hng NatWest, thnh ph畛 Lu但n-担n cho ng動畛i b叩n 動畛c h動畛ng ton b畛 gi叩 tr畛 hng h坦a s畉 動畛c giao. 5.Y棚u c畉u h畛 quan t但m 畉c bi畛t 畉n th畛i h畉n giao hng, ch畉m nh畉t l cu畛i th叩ng 5, n畉u giao ch畉m h董n, T畛ng c担ng ty Anh/ch畛 s畉 t畛 ch畛i nh畉n hng. 6.畛 ngh畛 h畛 cung c畉p cho m畛i m叩y b董m hai b畉n h動畛ng d畉n b畉ng ti畉ng Anh cho ng動畛i s畛 d畛ng theo nh動 hai b棚n 達 th畛a thu畉n. 7.Hy v畛ng 董n 畉t hng ny s畉 動畛c th畛c hi畛n lm t畛ng c担ng ty Anh/ch畛 hi l嘆ng.
Assignment 2: Answer Dear Mr Smith, We thank you for your offer No FO/203 dated 23 January and are pleased to enclose an order No PO/35 for 100 units of concrete pumps Code No CP/071 as specified in your catalogue and price list enclosed with your offer. Please be noted that if the concrete pumps Code No CP/071 are not available for immediate delivery, you could supply the subsitites, Code No CPX/075 having the same functions/features.
Payment is to be made in USD, by an irrevocable L/C at sight to be opened at/through Vietcombank 15 days prior to shipment, valid for 45 days to your account at NatWest bank, London in your favour for the total value of the goods to be shipped/delivered. We would appreciate your special attention to delivery to be made by late May, after which we reserve the right to refuse the goods. Could you please supply us with 2 copies of the users guide/manual in English with each unit (of concrete pump) as agreed earlier? We hope that this order will be completed to your satisfaction and look forward to your confirmation. Yours sincerely,
Assignment 3 C担ng ty TNHH nh D動董ng, nh畉n 動畛c th動 cho hng s畛 BJ/305 ngy 25/10 c畛a Marco Toy Company, Inc. Anh/Ch畛 h達y vi畉t m畛t b畛c th動 g畛i k竪m v畛i 董n 畉t hng s畛 DH/029 v畛i nh畛ng n畛i dung ch鱈nh sau 但y: 董n 畉t hng ny mua th畛 36 b炭p b棚 Baby Jenny v畛i gi叩 CIF H畉i Ph嘆ng l US$12 m畛t chi畉c, v 78 g畉u teddy Tootsie-Wootsie lo畉i 18 inches v畛i gi叩 US$9 m畛t con, k畛 c畉 chi ph鱈 bao b狸. N坦i r探 cho h畛 bi畉t n畉u h畛 kh担ng c坦 s畉n b畉t k畛 m畉t hng no 畛 giao theo th畛i h畉n 達 n棚u trong 董n hng, 畛 ngh畛 h畛 kh担ng g畛i hng thay th畉.
畛i v畛i 董n hng 畉u ti棚n ny c担ng ty anh/ch畛 t畉m th畛i ch畉p nh畉n 10% chi畉t kh畉u mua bu担n v thanh to叩n b畉ng m畛t th動 t鱈n d畛ng tr畉 ti畛n ngay tr棚n c董 s畛 thanh to叩n 畛i ch畛ng t畛, nh動ng 畛i v畛i c叩c 董n hng ti畉p theo, c担ng ty anh/ch畛 畛 ngh畛 h畛 cho h動畛ng 15% chi畉t kh畉u mua bu担n v thanh to叩n b畉ng th動 t鱈n d畛ng tr畉 sau 60 ngy tr棚n c董 s畛 ch畉p nh畉n 畛i ch畛ng t畛 (documents against acceptance). Y棚u c畉u h畛 g畛i hng b畉ng 動畛ng hng kh担ng v giao hng ch畉m nh畉t vo cu畛i th叩ng 11 畛 k畛p th畛i ph但n ph畛i cho c叩c 畉i l箪 trong ton qu畛c 畛 b叩n vo tr動畛c d畛p l畛 Gi叩ng sinh. C担ng ty anh/ch畛 ginh quy畛n h畛y b畛 董n hng hay tr畉 l畉i hng h坦a v畛i m畛i chi ph鱈 v r畛i ro do b棚n b叩n ch畛u n畉u giao hng ch畉m. By t畛 hy v畛ng r畉ng vi畛c th畛c hi畛n 董n hng ny s畉 lm c担ng ty anh/ch畛 hi l嘆ng, v n畉u th畉y c坦 th畛 ph叩t tri畛n th畛 tr動畛ng ny 畛 Vi畛t Nam th狸 c担ng ty anh/ch畛 ch畉c ch畉n s畉 畉t mua ti畉p v畛i s畛 l動畛ng l畛n h董n.
Answer Dear Mr Smith, We thank you for your offer No. BJ/305 of 25 October and are pleased to enclose our trial order No. DH/029 for 36 Baby Jenny dolls and 78 18-inch Tootsie-Wootsie teddy bears, at the price of US$12 and US$9 each respectively including packaging. In addition, we would like to draw your attention to the following points: If any of the above items are not available in stock for delivery at the time specified (stated/mentioned) in the order, please do not send substitutes for them (in their places).
For this first order, we have decided to accept the 10% trade discount you offered and agree to pay by a letter of credit at sight, documents against payment. However, for further (the next) orders, could (would) you please give us a 15% trade discount and accept payment by a letter of credit at 60 days, documents against acceptance? The above items should be shipped (sent) by air and be delivered by the end of November in time for distribution to our agents across (throughout) the country for the pre- Christmas selling season. We reserve the right to cancel the order or return the goods with all the expenses and risks to your account if delivery is late. We hope that this order will be completed (processed/executed) to our satisfaction and if we feel we can develop this market in Vietnam, we will place larger orders with you in the future. We look forward to your sales confirmation soon.
Bc lecture8 order
THANK YOU FOR YOUR ATTENTION!

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Bc lecture8 order

  • 2. An order letter accurately and clearly includes: - Details of description, quantities, prices and catalogue number. - Requirements of delivery place and date, means of transport. - The terms of payment. Printed order forms are pre-numbered, including important details and the general conditions under which orders are placed. (it should be sent with a covering letter). 2 forms of order
  • 3. OPENING - Express your thanks for the offer and pleasure in placing an order. e.g. We thank you for your offer No. dated . and have pleasure in placing/ are pleased to place an order on the following terms and conditions: - Clarify that you have an enclosed order (covering letter). e.g. Pleased find enclosed our order No. for
  • 4. Practice: Translate into English 1. Ch炭ng t担i 達 nh畉n 動畛c th動 qu箪 c担ng ty g畛i ngy 25 th叩ng 8, v xin g畛i k竪m 董n 畉t hng s畛 187 c畛a ch炭ng t担i 畉t mua m畉t hng m叩y ch畛 x叩ch tay (type- writer) m畉u CO-35 c畛a qu箪 c担ng ty. We have received your letter of August 25 and enclose our order No.187 for your model CO-35 portable type- writer. 2. Ch炭ng t担i c畉m 董n cho hng c畛a c叩c 担ng 畛 ngy v xin g畛i k竪m theo 但y 董n hng ch鱈nh th畛c s畛 畉t mua => We thank you for your offer date ... and pleased find enclosed our official order No for ....
  • 5. Practice: Translate into English (cont) 3. N畉u qu箪 c担ng ty c坦 th畛 畉m b畉o g畛i hng t畛 HongKong 畉n Keelung tr動畛c ngy 30/3 th狸 ch炭ng t担i r畉t vui 動畛c 畉t mua c畛a qu箪 c担ng ty c叩c m畉t hng sau 但y: We are pleased to place the following order with you if you can guarantee shipment from HongKong to Keelung by March 30. 4. Ch炭ng t担i r畉t quan t但m 畉n c叩c lo畉i 畛ng h畛 eo tay m 担ng cho b叩n v quy畉t 畛nh 畉t mua m畛t 董n hng th畛 theo c叩c i畛u ki畛n sau. => We are very interested in the type of wristwatches you offer and have decided to place a trial order under the following terms and conditions.
  • 6. MESSAGES Confirm the terms and conditions: 1. Name of the commodity/ goods: 2. Quality and specifications: as per enclosed catalogue No 234 LD. 3. Quantity: 1,000 pcs/ units 4. Price: unit price .. including packing, total price is . 5. Packing: as usually export customary packing 6. Delivery: one shipment/ in one lot, date. 7. Payment: is to be made/ effected in USD by an irrevocable letter of credit at (30 days) sight to be opened at/ through/ by the Bank for Foreign Trade of Vietnam (VCB) , 15 days prior to/ before shipment, valid for 15 days to the account of Royal Bank, London.
  • 7. ENDING Express the hope of further orders: e.g. We hope that this will be the first of many orders we place with you. - We will place further orders if this one is completed to our satisfaction.
  • 8. Sample Order Letter Dear sirs, We would like to thank you for your offer dated 20 October 2011 and have pleasure in placing an order on the following terms and conditions: 1. Commodity: water-heaters 2. Quality and specifications: as per enclosed catalogue No.WH 134. 3. Quantity: 300 units 4. Price: 200 USD/unit FOB Haiphong port, excluding packet 5. Packing: as usually export customary packing 6. Delivery: one shipment by the end of October. 7. Payment: by confrmed L/C at sight as usual. Please confirm your acceptance of this order and your acceptance should reach us not later than 5 days after the date of this order. We look forward to your soon reply. Yours faithfully,
  • 9. Exercise: Letter Writing Anh/ ch畛 vi畉t th動 畉t hng theo g畛i 箪 sau: Th担ng b叩o chuy畉n m叩y k辿o v畉n nng 畉u ti棚n 達 b叩n h畉t trong v嘆ng 1 tu畉n khi hng 畉n v xin 畉t hng c畛 畛nh theo c叩c i畛u ki畛n sau: 1. T棚n hng: m叩y k辿o v畉n nng (Multi-purpose tractor) ki畛u CT 860 2. S畛 l動畛ng: 30 chi畉c. 3. Quy c叩ch ph畉m ch畉t: Theo ca-ta-l担 s畛 4/80 v b畉n thuy畉t minh k畛 thu畉t v畛i cho hng s畛 4567 ngy 10/8/20... 4. Gi叩 m畛i chi畉c l 2,200 担la M畛, t畛ng s畛 66,000 担la M畛, C.I.F. C畉ng H畉i Ph嘆ng k畛 c畉 ph鱈 坦ng hng. 5. Giao hng 02 chuy畉n: 10 chi畉c vo 20/8/20... V 20 chi畉c vo 20/9/20...
  • 10. 6. Bao b狸: theo t畉p qu叩n xu畉t kh畉u xa b畉ng 動畛ng bi畛n. 7. K箪 hi畛u: 畛 hai b棚n 畛i di畛n nhau c畛a m畛i ki畛n b畉ng s董n kh担ng phai, ch畛 kh担ng nh畛 h董n 5 cm nh動 sau: - 畉t hng s畛 TD 44/50 - Ng動畛i g畛i hng: Export tractor Co., Ltd - Ki畛n s畛: t畛 1 tr畛 l棚n - Tr畛ng l動畛ng t畛nh: Tr畛ng l動畛ng c畉 b狸: 8. Thanh to叩n: b畉ng t鱈n d畛ng th動 kh担ng th畛 h畛y ngang t鱈nh b畉ng 担la M畛 m畛 qua ng但n hng Ngo畉i th動董ng Vi畛t Nam 15 ngy tr動畛c chuy畉n hng th畛 nh畉t qua ng但n hng Th動董ng m畉i Tokyo vo ti kho畉n cho ng動畛i b叩n 動畛c h動畛ng 100% gi叩 tr畛 chuy畉n hng. 動畛c ph辿p giao t畛ng ph畉n. Ch畛ng t畛 cho vi畛c thanh to叩n:
  • 11. H坦a 董n th動董ng m畉i (3 b畉n) V畉n 董n g畛c (2 b畉n) Phi畉u 坦ng g坦i (3 b畉n) Gi畉y ch畛ng nh畉n ch畉t l動畛ng (1 b畉n) Ch畛ng nh畉n b畉o hi畛m (1 b畉n) 9. Ti li畛u k畛 thu畉t: 2 b畛 b畉n v畉 k畛 thu畉t l畉p gi叩p, v畉n hnh v b畉o tr狸 b畉ng ti畉ng Anh g畛i c湛ng hng h坦a. M畛t b畛 g畛i cho ng動畛i mua b畉ng 動畛ng hng kh担ng ch畉m sau ngy 30/8/20... 10. B畉o hnh: 12 th叩ng k畛 t畛 ngy giao hng, 6 th叩ng k畛 t畛 ngy s畛 d畛ng. B畉o hnh kh担ng 叩p d畛ng cho nh畛ng t畛n th畉t do ng動畛i s畛 d畛ng. Mong nh畉n 動畛c x叩c nh畉n 董n 畉t hng ny s畛m.
  • 12. Dear Sirs, We would like to inform you that the first shipment of your multi-purpose tractors was sold out within a week of arrival and we now have decided to place a further firm order on the following terms and conditions: 1. Commodity: Multi-purpose tractor Model CT 860 2. Quantity: 30 units 3. Specification: as per catalogue No 4/80 and your technical document and your offer No 4467 dated August 10, 20... 4. Price: Unit price 2,220 USD; total value 66,000 USD including packing, CIF Sai Gon Port, Ho Chi Minh City 5. Delivery: in two shipment, 10 units in August 20..., 20 units in September 20... 6. Packing: in customary export packing for long voyage. 7. Marking: is made in both sides of each case in weather proof paint and with letters not shorter than 5cm. Order No TD 44/55 Consignor: Export tractor Co., Ltd Case No: 1 upward Net weight: Gross weight:
  • 13. 8. Payment: in USD by irrevocable L/C to be opened with the Bank of Foreign Trade of Vietnam 15 days prior to the first shipment to the account of Tokyo Commercial Bank in favor of the seller for the total value of shipment. Partial shipment is allowed Payment is made against the following documents: - Commercial invoice (03 copies) - Original Bill of Lading (01 copy) - Packing list (01 copy) - Certificate of Quality (01 copy) - Insurance Policy (01 copy) 9. Technical documents: two sets of technical drawing instruction for assembly, operation and maintenance in English are to be shipped with the goods. One set is to be airmailed the buyer not later than 30 August 20... 10. Guarantee: 12 months after dispatch, 6 months after operation, the guarantee does not apply to damage caused by the user. We look forward to your order acknowledgement/ confirmation. Yours faithfully,
  • 14. COVERING LETTER - Confirm the terms of payment. e.g. We would like to confirm that payment is to be made by irrevocable letter of credit, which we have already applied to the bank for. - Confirm the agreed discounts. e.g. We would like to thank you for the 30% trade discount and 10% quantity discount you allowed us. - Confirm the delivery date. e.g. Delivery before 25 November is a firm condition of this order, and we reserve the right to refuse goods delivered after that time.
  • 15. Confirm methods of delivery. e.g. We advise delivery by road to avoid constant handling of this fragile consignment. Confirm packing. e.g. The carpets should be wrapped, and the packaging reinforced at both ends to avoid wearing out.
  • 16. Practice: Translate into English M畛i m畉t hng s畉 ph畉i g坦i ri棚ng b畉ng gi畉y m畛m, sau 坦 動畛c 坦ng vo th湛ng g畛, c叩c th湛ng g畛 動畛c 坦ng inh c畉n th畉n. =>Each item/piece should be wrapped in soft paper, then packed in wooden crates, carefully nailed. Hng ho叩 ph畉i 坦ng trong th湛ng carton ph湛 h畛p v畛i vi畛c v畉n chuy畛n b畉ng 動畛ng bi畛n. =>The goods should be packed in seaworthy cartons.
  • 17. Covering Letter Sample Dear Mr./Ms. ......, Re: Order for 100 copies of Mastering Mathematics As per our discussions on __________ we are pleased to place an order for 100 copies of Mastering Mathematics book by _________ for Class VII for the ICSE Board on the following terms and conditions: The cost of each book will be ________ inclusive of all taxes. Payment terms will be a post-dated cheque for 50% advance with order. This cheque will be cleared on the day of the deliver. The balance payment of 50% 7 days after delivery and after random inspection Delivery will be done within 7 days from the order date. Delivery will be done at ________________ If the order is not delivered as per the above terms and conditions, the order stands cancelled Please find enclosed cheque number ________ dated ________ for ________ towards/ in advance for the order. We hope to have a long business relationship with you. Yours faithfully,
  • 18. EXERCISE: Vi t m t b c th theo y棚u c u d i 但y畉 畛 畛 動 畉 動畛 C担ng ty Sao Vi畛t nh畉n 動畛c 董n cho hng s畛 OF/234 畛 ngy 5 th叩ng 12 c畛a m畛t c担ng ty Nh畉t B畉n: High Tech Co. Ltd; cho b叩n m叩y photocopy. Anh/ ch畛 h達y vi畉t m畛t b畛c th動 g畛i k竪m v畛i 董n 畉t hng s畛 AB01 v畛i nh畛ng n畛i dung ch鱈nh sau 但y: C担ng ty Sao Vi畛t xin c畉m 董n 董n cho hng c畛a h畛 v xin g畛i k竪m th動 ny 董n 畉t hng s畛 AB01 畉t mua 1,000 m叩y photocopy hi畛u Ricoh, qui c叩ch hng h坦a theo catalogue s畛 MN 289, giao hng vo trung tu畉n th叩ng 2, n畉u ch畉m h董n c担ng ty c坦 quy畛n t畛 ch畛i nh畉n hng. Gi叩 b叩n ph畉i hi畛u l gi叩 CIF c畉ng H畉i Ph嘆ng. Thanh to叩n b畉ng th動 t鱈n d畛ng th畛i h畉n 30 ngy, tr棚n c董 s畛 ch畉p nh畉n thanh to叩n 畛i ch畛ng t畛. L動u 箪 C担ng ty Nh畉t ph畉i mua b畉o hi畛m cho l担 hng c畛a m畛t c担ng ty b畉o hi畛m h畉ng nh畉t v畛i i畛u ki畛n All Risks.
  • 19. C担ng ty Sao Vi畛t ch畉p nh畉n m畛c chi畉t kh畉u 10% 畛i v畛i 董n hng ny nh動ng hy v畛ng C担ng ty Nh畉t xem x辿t l畉i i畛u kho畉n ny cho c叩c 董n hng ti畉p theo. 但y l hng d畛 v畛 n棚n bao b狸 ph畉i theo t畉p qu叩n xu畉t kh畉u. C叩c ki畛n hng ph畉i ghi r探 t棚n ng動畛i g畛i, ng動畛i nh畉n hng, s畛 ki畛n v d嘆ng ch畛 "Hng d畛 v畛- B畛c x畉p c畉n th畉n Khi hon t畉t vi畛c x畉p hng t畉i c畉ng i, c畉n nhanh ch坦ng chuy畛n b畛 ch畛ng t畛 cho ng動畛i mua b畉ng 動畛ng hng kh担ng. C担ng ty anh ch畛 畛 ngh畛 th畛i gian b畉o hnh l 24 th叩ng t鱈nh t畛 khi giao hng. 畛 ngh畛 g畛i b畉n h動畛ng d畉n s畛 d畛ng v qui c叩ch k畛 thu畉t b畉ng ti畉ng Anh. Anh ch畛 c坦 th畛 th棚m c叩c chi ti畉t kh叩c.
  • 20. EXERCISE: Answer Dear Mr Smith, We thank you very much for your offer No OF/234 dated 05 December and are very pleased to enclose herewith our order No AB01 for 1,000 units of photocopier Model Ricoh, with specifications as per the catalogue No MN 289, for delivery in mid-February , after which we reserve the right to refuse the goods. The price should be understood CIF Haiphong Port. Payment is to be made by a Letter of credit, at 30 days sight on a D/A basis (on the basis of Documents against Acceptance). We request that the consignment be insured under All Risks terms by a first-class insurance company.
  • 21. We accept a 10% discount rate for this order but do hope you will review this rate for further orders (do hope this term to be reviewed for the next orders). As the goods are fragile, they must be packed in customary export crates, which are marked with the consignors name, the consignees name, the crate number and the words: Fragile Handle with Care. After the goods are loaded on board the vessel at the Port of Departure, please send us the shipping documents by airmail. We request the goods be guaranteed within 24 months from delivery/ dispatch. Could you please also send us the users manual and technical specifications in English? We do hope that this order will be completed to our satisfaction. We look forward to your early confirmation. Yours sincerely,
  • 22. Assignment Anh/ ch畛 vi畉t th動 g畛i 担ng Mancini 畉t mua 22 m叩y tr畛n 畛ng c叩 nh但n (stand mixers) Model #43423, t畉t c畉 mu 畛. Thanh to叩n b畉ng ti kho畉n kinh doanh 達 c坦 v畛i h畛 t畛 tr動畛c, ti kho畉n # 543234. Hy v畛ng nh畉n 動畛c l担 hng tr動畛c th畛 S叩u, ngy 11/11/2011. G畛i k竪m theo th動 ph動董ng th畛c chuy畛n hng v 畛a ch畛 nh畉n hng. 畛 ngh畛 h畛 g畛i i畛n x叩c nh畉n th動 畉t hng theo s畛 232- 231-4563 trong gi畛 hnh ch鱈nh, t畛 th畛 Hai 畉n th畛 S叩u
  • 23. Assignment : Answer Dear Mr. Mancini, We would like to purchase twenty two (22) individual stand mixers (Model #43423), all in red. We would like you to charge this purchase to the preexisting account that we have with you, business account #543234. We hope to receive this order no later than Friday, November 11th , 2011. Attached to this letter please find our preferred shipping method and receiving address. Please confirm that you received this order by calling us at 232-231-4563 anytime during business hours, Monday to Friday. Thank you for your cooperation Keller Kitchen Co.
  • 24. Assignment 2 Anh/Ch畛 h達y vi畉t m畛t th動 畛 g畛i k竪m v畛i 董n hng s畛 PO/35 畉t mua 100 chi畉c b董m b棚 t担ng (concrete pumps) v畛i nh畛ng n畛i dung ch鱈nh sau: 1.Cho hng c畛a h畛 s畛 FO/203 ngy 23/2 2.C畉m 董n th動 cho hng c畛a h畛 v xin g畛i k竪m th動 ny 董n hng s畛 PO/35 畉t mua 100 chi畉c b董m b棚 t担ng theo m達 s畛 CP/071 ghi trong catalogue v b畉ng gi叩 m h畛 g畛i k竪m v畛i cho hng. 3.L動u 箪 h畛 r畉ng n畉u b董m b棚 t担ng theo m達 s畛 tr棚n m kh担ng c坦 s畉n 畛 giao ngay, h畛 c坦 th畛 giao hng thay th畉 theo m達 s畛 CPX/075 c坦 c湛ng t鱈nh nng.
  • 25. 4. Thanh to叩n b畉ng 担-la M畛, b畉ng t鱈n d畛ng th動 kh担ng h畛y ngang, tr畉 ti畛n ngay, 動畛c m畛 qua Ng但n hng Ngo畉i th動董ng Vi畛t Nam 15 ngy tr動畛c ngy giao hng, c坦 gi叩 tr畛 45 ngy vo ti kho畉n c畛a Ng但n hng NatWest, thnh ph畛 Lu但n-担n cho ng動畛i b叩n 動畛c h動畛ng ton b畛 gi叩 tr畛 hng h坦a s畉 動畛c giao. 5.Y棚u c畉u h畛 quan t但m 畉c bi畛t 畉n th畛i h畉n giao hng, ch畉m nh畉t l cu畛i th叩ng 5, n畉u giao ch畉m h董n, T畛ng c担ng ty Anh/ch畛 s畉 t畛 ch畛i nh畉n hng. 6.畛 ngh畛 h畛 cung c畉p cho m畛i m叩y b董m hai b畉n h動畛ng d畉n b畉ng ti畉ng Anh cho ng動畛i s畛 d畛ng theo nh動 hai b棚n 達 th畛a thu畉n. 7.Hy v畛ng 董n 畉t hng ny s畉 動畛c th畛c hi畛n lm t畛ng c担ng ty Anh/ch畛 hi l嘆ng.
  • 26. Assignment 2: Answer Dear Mr Smith, We thank you for your offer No FO/203 dated 23 January and are pleased to enclose an order No PO/35 for 100 units of concrete pumps Code No CP/071 as specified in your catalogue and price list enclosed with your offer. Please be noted that if the concrete pumps Code No CP/071 are not available for immediate delivery, you could supply the subsitites, Code No CPX/075 having the same functions/features.
  • 27. Payment is to be made in USD, by an irrevocable L/C at sight to be opened at/through Vietcombank 15 days prior to shipment, valid for 45 days to your account at NatWest bank, London in your favour for the total value of the goods to be shipped/delivered. We would appreciate your special attention to delivery to be made by late May, after which we reserve the right to refuse the goods. Could you please supply us with 2 copies of the users guide/manual in English with each unit (of concrete pump) as agreed earlier? We hope that this order will be completed to your satisfaction and look forward to your confirmation. Yours sincerely,
  • 28. Assignment 3 C担ng ty TNHH nh D動董ng, nh畉n 動畛c th動 cho hng s畛 BJ/305 ngy 25/10 c畛a Marco Toy Company, Inc. Anh/Ch畛 h達y vi畉t m畛t b畛c th動 g畛i k竪m v畛i 董n 畉t hng s畛 DH/029 v畛i nh畛ng n畛i dung ch鱈nh sau 但y: 董n 畉t hng ny mua th畛 36 b炭p b棚 Baby Jenny v畛i gi叩 CIF H畉i Ph嘆ng l US$12 m畛t chi畉c, v 78 g畉u teddy Tootsie-Wootsie lo畉i 18 inches v畛i gi叩 US$9 m畛t con, k畛 c畉 chi ph鱈 bao b狸. N坦i r探 cho h畛 bi畉t n畉u h畛 kh担ng c坦 s畉n b畉t k畛 m畉t hng no 畛 giao theo th畛i h畉n 達 n棚u trong 董n hng, 畛 ngh畛 h畛 kh担ng g畛i hng thay th畉.
  • 29. 畛i v畛i 董n hng 畉u ti棚n ny c担ng ty anh/ch畛 t畉m th畛i ch畉p nh畉n 10% chi畉t kh畉u mua bu担n v thanh to叩n b畉ng m畛t th動 t鱈n d畛ng tr畉 ti畛n ngay tr棚n c董 s畛 thanh to叩n 畛i ch畛ng t畛, nh動ng 畛i v畛i c叩c 董n hng ti畉p theo, c担ng ty anh/ch畛 畛 ngh畛 h畛 cho h動畛ng 15% chi畉t kh畉u mua bu担n v thanh to叩n b畉ng th動 t鱈n d畛ng tr畉 sau 60 ngy tr棚n c董 s畛 ch畉p nh畉n 畛i ch畛ng t畛 (documents against acceptance). Y棚u c畉u h畛 g畛i hng b畉ng 動畛ng hng kh担ng v giao hng ch畉m nh畉t vo cu畛i th叩ng 11 畛 k畛p th畛i ph但n ph畛i cho c叩c 畉i l箪 trong ton qu畛c 畛 b叩n vo tr動畛c d畛p l畛 Gi叩ng sinh. C担ng ty anh/ch畛 ginh quy畛n h畛y b畛 董n hng hay tr畉 l畉i hng h坦a v畛i m畛i chi ph鱈 v r畛i ro do b棚n b叩n ch畛u n畉u giao hng ch畉m. By t畛 hy v畛ng r畉ng vi畛c th畛c hi畛n 董n hng ny s畉 lm c担ng ty anh/ch畛 hi l嘆ng, v n畉u th畉y c坦 th畛 ph叩t tri畛n th畛 tr動畛ng ny 畛 Vi畛t Nam th狸 c担ng ty anh/ch畛 ch畉c ch畉n s畉 畉t mua ti畉p v畛i s畛 l動畛ng l畛n h董n.
  • 30. Answer Dear Mr Smith, We thank you for your offer No. BJ/305 of 25 October and are pleased to enclose our trial order No. DH/029 for 36 Baby Jenny dolls and 78 18-inch Tootsie-Wootsie teddy bears, at the price of US$12 and US$9 each respectively including packaging. In addition, we would like to draw your attention to the following points: If any of the above items are not available in stock for delivery at the time specified (stated/mentioned) in the order, please do not send substitutes for them (in their places).
  • 31. For this first order, we have decided to accept the 10% trade discount you offered and agree to pay by a letter of credit at sight, documents against payment. However, for further (the next) orders, could (would) you please give us a 15% trade discount and accept payment by a letter of credit at 60 days, documents against acceptance? The above items should be shipped (sent) by air and be delivered by the end of November in time for distribution to our agents across (throughout) the country for the pre- Christmas selling season. We reserve the right to cancel the order or return the goods with all the expenses and risks to your account if delivery is late. We hope that this order will be completed (processed/executed) to our satisfaction and if we feel we can develop this market in Vietnam, we will place larger orders with you in the future. We look forward to your sales confirmation soon.
  • 33. THANK YOU FOR YOUR ATTENTION!

Editor's Notes

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