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A Bookstore Management System:
Functional Requirements
by:
Bharat V. Chawda
Computer Engineering Department,
BBIT, VVNagar, Gujarat, India
1
cbharat.ce@gmail.com

A System – Description (i)
By: Bharat V. Chawda, Lecturer, BBIT, VVNagar Email: cbharat.ce@gmail.com 2
 A book store management system manages data
regarding books, customers, employees,
suppliers, and other relevant purchase & sale
related data.
 This system is managed by an administrator. He
has all the administrative rights to perform all the
required functionalities.
 Customers can search for a particular book
whether it is available or not in a store. The
search result contains information regarding book
availability, price, publication, authors, and
number of pages.

A System – Description (ii)
 Admin keeps track on the quantity of books.
Whenever required, he puts an order for
purchasing new books to supplier.
 To support this task, minimum quantity (or
reorder quantity) is managed for each book along
with other data.
 Whenever supplier supplies order, stocks are
updated and bill-data related to supplier is stored.

A System – Description (iii)
 Related to each sale, a computerized bill is
generated for a customer. Based on selling,
quantity is updated (subtracted) for sold books
automatically.
 Whenever required, admin can search data
related to some particular customers, employees
or suppliers.

Main Operations
 High-level Functions
 1. Manage Book Data
 2. Manage Customer Data
 3. Manage Employee Data
 4. Manage Supplier Data
 5. Manage Sales
 6. Manage Purchase
 7. Login (for admin)

Manage Book Data
 Add Book
 Adds/Inserts data related to new book
 Input: Data related to new book
 Modify Book
 Modifies data related to existing book
 Input: Search keyword, Modifications
 Remove Book
 Removes data related to existing book
 Input: Search keyword
 Search Book
 Searches for a book based on given keywords
 Input: Search keyword
 Output: book id, title, author, price, page#, edition…

Manage Sales
 Receive Order
 Receives order from customer
 Input: Book detail, Quantity
 Prepare Bill
 Calculates total prices and grand total, Generates
customer bill
 Input: Book detail, Quantity, Customer detail
 Output: Printed bill
 Update Stock
 Updates stock based on quantity of sold books
 Input: Book detail, Quantity

Manage Purchase
 Prepare & Send Order
 Finds out books to be reordered, Gets supplier details,
Prepares order, Sends order to specific supplier
 Input: Book details to be reordered, Supplier data
 Output: Printed order
 Update Stock
 Checks delivered books, Updates stock based on
quantity of delivered books
 Input: Delivered book data with quantity
 Manage Supplier Bill
 Stores data related to bill given by a supplier
 Input: Supplier bill data

Other Operations
 Manage Customer Data
 Manage Employee Data
 Manage Supplier Data
 Login
[Provide detailed operations on your
own for above operations…]

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Book Store Management System - Functional Requirements - 2021

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