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Bridging The Gap, Eliminating paper in the Enterprise

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The document discusses the costs associated with processing paper documents in a business. It states that the average small company spends $37 to process each invoice. Companies spend 50% of staff time looking for documents, 15% of time reading them, and $120 to find a misfiled document. If a company receives 100 documents per day to file, it would cost $3,300 per month just to file those documents. The document promotes capturing and managing documents digitally as a way to reduce costs and improve efficiency compared to paper-based processes.

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Bridging The Gap, Eliminating paper in the Enterprise
What is the Gap? Physical to Digital
Why are you here? an average small company spends as an average of $37 to process every invoice According to Coopers & Lybrand (now PricewaterhouseCoopers) Your Documents: 7.5% are lost plus 3% are misfiled Copied 19 times 90% are merely shuffled Paper copies growing at 22% annually Your Company spends: 50% of staffs time looking for documents 15% of its time reading information $120 in labor to find a misfiled document
Do you realise If a company receives or creates 100 documents per day that must be filed correctly: Documents take 6 minutes to file Staff earns $15/hour which equals $0.25/minute Each document equals $1.50 to file 100 documents equals $150 PER DAY 22 days per month means $3,300 for just 100 documents per day
Pieces of the Puzzle
Building the Bridge
Hardware Hardware converts paper into an electronic format thats all. 2 most common hardware mistakes A scanner is not a document management solution Device selection and usage its important to controlling ongoing costs and achieving project ROI Leverage your existing investment wherever it makes sense
Deployment Models Centralised Capture Documents are scanned at one location and in batches at a particular time or times De-centralised Capture Documents are still scanned in batches at a particular time, but are now scanned at multiple locations Distributed Capture Documents are scanned at the point of transaction and at multiple locations
Capture vs. Scanning Capture software can be utilized for basic scanning needs, but takes you to a whole new level from a "capture" perspective. These applications typically have a number of ways to "slice and dice" documents, and really focus on efficiency, and minimizing the time required to scan, index and capture data. A scanning application is just a means to take paper, and quickly and easily convert it from paper to digital form. They are well suited to environments with very basic needs, and what I call "onsie-twosie" scanning, or low volume environments.
Scanning Challenges Basic capabilities No Standardisation Documents not searchable Time intensive Lack of integration into Enterprise Applications
What Solution do you need today? Searchable PDFs SharePoint Bates Stamping Redaction OMR ICR ECM Onramp Invoice Processing OCR Forms Processing Fax Routing Barcode Reading Document Routing PDF Document Assembly
Automated Extraction
Migration 12332 ATT 1232.00 Line of Business System HP TRIM
Bridging the gap examples Account Payable (AP) Vendor Contracts Invoice Processing Customer Surveys Sales Order Forms Medical records Real Estate Contracts Legal Documentation Purchase Order Processing Employee Forms Employee Time Sheets HR Employee Documents Booking Forms Engineering Project documentation Accounts Receivable (AR) Processing
Interested? See it in action! Stand P50 Presented By: Steven Chenery Chief Executive Officer

More Related Content

Bridging The Gap, Eliminating paper in the Enterprise

  • 2. What is the Gap? Physical to Digital
  • 3. Why are you here? an average small company spends as an average of $37 to process every invoice According to Coopers & Lybrand (now PricewaterhouseCoopers) Your Documents: 7.5% are lost plus 3% are misfiled Copied 19 times 90% are merely shuffled Paper copies growing at 22% annually Your Company spends: 50% of staffs time looking for documents 15% of its time reading information $120 in labor to find a misfiled document
  • 4. Do you realise If a company receives or creates 100 documents per day that must be filed correctly: Documents take 6 minutes to file Staff earns $15/hour which equals $0.25/minute Each document equals $1.50 to file 100 documents equals $150 PER DAY 22 days per month means $3,300 for just 100 documents per day
  • 5. Pieces of the Puzzle
  • 7. Hardware Hardware converts paper into an electronic format thats all. 2 most common hardware mistakes A scanner is not a document management solution Device selection and usage its important to controlling ongoing costs and achieving project ROI Leverage your existing investment wherever it makes sense
  • 8. Deployment Models Centralised Capture Documents are scanned at one location and in batches at a particular time or times De-centralised Capture Documents are still scanned in batches at a particular time, but are now scanned at multiple locations Distributed Capture Documents are scanned at the point of transaction and at multiple locations
  • 9. Capture vs. Scanning Capture software can be utilized for basic scanning needs, but takes you to a whole new level from a "capture" perspective. These applications typically have a number of ways to "slice and dice" documents, and really focus on efficiency, and minimizing the time required to scan, index and capture data. A scanning application is just a means to take paper, and quickly and easily convert it from paper to digital form. They are well suited to environments with very basic needs, and what I call "onsie-twosie" scanning, or low volume environments.
  • 10. Scanning Challenges Basic capabilities No Standardisation Documents not searchable Time intensive Lack of integration into Enterprise Applications
  • 11. What Solution do you need today? Searchable PDFs SharePoint Bates Stamping Redaction OMR ICR ECM Onramp Invoice Processing OCR Forms Processing Fax Routing Barcode Reading Document Routing PDF Document Assembly
  • 13. Migration 12332 ATT 1232.00 Line of Business System HP TRIM
  • 14. Bridging the gap examples Account Payable (AP) Vendor Contracts Invoice Processing Customer Surveys Sales Order Forms Medical records Real Estate Contracts Legal Documentation Purchase Order Processing Employee Forms Employee Time Sheets HR Employee Documents Booking Forms Engineering Project documentation Accounts Receivable (AR) Processing
  • 15. Interested? See it in action! Stand P50 Presented By: Steven Chenery Chief Executive Officer

Editor's Notes

  • #7: Four components to Bridge the GapHardwareCaptureWorkflowRepository
  • #8: Sometimes a dedicated scanner is the best fit:printing or scanning are mission criticalMFPs wont fit in the space or arent cost effectiveIntegration with scanning softwareEase of use is criticalNeed consistent image quality - perhaps for Optical Character Recognition (OCR)