Com meeting
0 likes374 views
This document provides instructions for organizing and conducting an effective meeting. It outlines 7 steps: 1) send a notice 2 weeks in advance with contact details; 2) create an agenda and circulate it 1 week before; 3) prepare the meeting room 15-30 minutes early; 4) start on time and discuss progress; 5) get feedback and control disruptions; 6) summarize decisions and assign tasks at the end; 7) end on time and follow up to ensure tasks are completed. The overall message is that meetings should be well-planned, focused on outcomes, involve all participants, and respect people's time.
Com meeting
- 1. Present by: Ben Chai Win Jing, Milo king, Justin Meeting
- 2. What is meeting ? A meeting mean there was 2 or more people come together to discuss, making decision.
- 3. So let we all start our role play Relax and listen to my instructing
- 4. Be clear and simple Post the notice before 2 week before the date Put your email ,to let them call you or inform youStep 1 Make A Notice
- 5. Information should be relative, concise, timely, and briefRequest from members to submit items but include a deadlineRemember to call them or email them to ask any thing to add up Give them 1 week before the meeting Step 2 Make a agenda
- 6. Arrive at least fifteen to thirty minutes earlier and organize the room. Make sure the projector is working and if needed a mic is operational and there are enough copies of the handoutsDouble check that the room temperature is comfortable, the lighting is appropriate, and that tables and chairs are arranged accordingly, and there is an eraser board, easel and flip chart,or whatever tool needed to facilitate the communication of ideas.Step 3 Set up a prefect environment
- 7. Start on time Begin with what was accomplished since the last meeting.Get to the heart of the matterCome up with a tangible solution.Step 4 let start the meeting
- 8. Get feedback from everyone.Ask good questions.Shut down disruptionsStep 5 control the meeting
- 9. At the end of the meeting, quickly tick off a list of everything you have accomplished and resolved to do.Delegate tasks and make sure everyone is absolutely clear on what their individual responsibilities areAOB? Step 6 summarize the meeting
- 10. Step 7 End the meetingEnd on time If you want peoples attitude towards meetings to change, then they have to know they can trust them to start and end at the specified time.Follow up and make sure things gets done. This is just as important as the meeting itself. Remember, at the start of the next meeting, youre going to have to summarize what was accomplished since the last one.
- 11. Nice job guy Thk q very much The end
Editor's Notes
- #9: Get feedback from everyone. Having a clear leader in a meeting does not stifle feedback and collaboration, it ensures it. Without a leader, the opinionated loudmouths, who do not necessarily have the best ideas, will dominate the discussion, while the more reticent cant get a word in edgewise. Draw out the quiet people by asking questions like, Jane, youve had a lot of experience with that company, what is your opinion of their proposal? Of course, some people are quiet because they have nothing insightful to offer. A good leader knows which is which.Ask good questions. Sometimes people cant come up with the right solution simply because the leader isnt asking the right questions. Ask questions that will really make people think and look at something from another angle.Shut down disruptions. Its perhaps the hardest part of the job, but a leader must tactfully shut down people who are getting off-track, whether theyre simply going on and on or theyre just way off-topic. Wait for the bloviator to take a breath and then say something like: That might be a good subject to discuss another time, but lets get back to talking about X.Why dont the two of us discuss that after the meeting.Good point but we need to get back to agenda.Lets table that for now but we can put it on the agenda for next time.Ive just signaled for Tom to render you unconscious with a blow dart to the neck.You dont want to come off as a jerk and cut them off, but its best to err on the side of having a firm hand. While the windbag may be a bit chastised, everyone else in the meeting will inwardly be applauding you.