Conference 2016 teardown
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The document summarizes the key events and lessons learned from organizing the 2016 Conference event in Exeter. It discusses the ticket sales process, logistical challenges on the day including unlocked rooms and late arrivals, positive feedback on the catering and talks, and an overall profit being made. It also notes things to improve for future events such as printing schedules correctly, addressing venue WiFi issues, and adjusting food and drink quantities.
Conference 2016 teardown
- 1. Conference 2016 Behind the scenes
- 2. Something a bit different
- 4. Delegate geo-data (EventBrite) Biggest non- Exeter area:
- 5. Eventbrite ticket page views Initial Announcement Early Bird Sales Finish
- 6. Ticket Sales PANIC! Last minute rush order more catering!
- 7. Ticket Sales
- 8. Ticket Sales Discount codes usage breakdown: 1 person used the TECHEX5 code
- 10. Conference Day
- 11. Conference Day 7.30 arrive, start unpacking 8.00 waiting for building to be unlocked, volunteers arrive 8.10 still waiting 8.20 manage to get front door open, but all our kit is in a room thats locked. Doors connecting XFI to BuildingOne are locked. Speakers start arriving. PANIC! 8.45 rooms all unlocked, delegates start arriving
- 12. Volunteers
- 14. Coffee Lines
- 15. Lunchtime Paella
- 16. We did it!
- 17. After party
- 18. No-shows by delegates: % of people who dont turn up to meetups: ~33% % of people who didnt turn up to the conference: 0%- everyone turned up!
- 19. 43% 28% 8% 8% 13% Costs (where your money went!) Catering Merchendise/Branding Speaker Costs Entertainment Venue
- 20. Ticket Sales + Sponsorship Costs = profit or loss? Profit! 贈 1,462.55
- 21. Survey feedback
- 22. Survey feedback
- 23. Survey feedback
- 24. Survey feedback 0 2 4 6 8 10 12 1 2 3 4 5 Catering Lunchtime Catering Breaktime Catering
- 25. Things we learnt: Print the schedule upside-down on the lanyards! Venue logistics is hard WiFi sucks! MOAR COFFEE Less water Less fruit
- 26. Need better audio 界温沿岳顎姻艶
- 27. Announcements
- 29. Next Meetup Xmas Social to be confirmed! Next meetup with talks Thursday February 23rd 2017 www.techexeter.uk please subscribe!