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Create Centre Roster
Rostering
You can create your Centres Roster via the
Administration Portal. Once created it will be available
for your Staff to view (on both the App & Portal). As
per the regulation - your Roster will also be available
for Parents to see on the App.
Steps to Create Roster
 Create your Shift Times and Lunch Times (reqd)
 Enter in your Daily Room Rate ($) **
 Enter your Employees Hourly Rate ($) **
 Now you can build your Roster and set your Rep
Person for each day of the week
 When Roster is built - publish it and it will be
available ** not mandatory
Adding Shift & Lunch Times
Current Shift Times
Enter your Shift Start Time & End TIme
Current Lunch Times
Enter your Lunch Start Time & End TIme
Rather than getting you to enter your Shift and Lunch times over and over again when building your Roster, you can pre-select from a
list of times. So by setting this up first it makes your job a lot easier once you build the Roster.
Specifying Room Rates ($)
Edit the Room
Enter the Rooms Daily Rate
Although not mandatory - if you do specify Room Rates when can work out your potential revenues each week and also work out how
much revenue is possible if at capacity.
Enter the Rooms Max. Daily Capacity
Specifying Staffs Hourly Rate ($)
Enter the Staffs Hourly Rate
Although not mandatory - if you do specify your Staffs Hourly Rate the system will work out your Rostering cost and compare that to
your potential revenue for the week so that you can make sure youre within your allocated budget.
Specify Staffs Highest Qualification so the
system can work out if you have the correct
amount of staff in the Centre
Building the Roster (Part 1)
Enter the Staffs Hourly Rate
When building your Roster the system will let you know the min. staff requirement for each room on each day. Add staff and allocate
their shift times as well as lunch. Your Rostering cost will be automatically calculated if youd entered Hourly Rates for staff previously.
Indicates which Room
System will let
you know how
min. staff reqd
Allocate the Shift Time
Allocate the Lunch Time
Add Staff for the Room
Building the Roster (Part 2)
When building your Roster you can also allocate which Staff member will be the Responsible Person for the Early (Morning) Session as
well as the Late (Afternoon) Session. This will then allow staff and parents to know in Advance who is Responsible each day.
Select the
Responsible
Person for the
Late Session
Select the Responsible
Person for the Early
Session
Reporting
As you build out your Roster a Real-time report will show you the Rostering Costs, Potential and Forecasted Revenues and much more.
Forecasted Weekly Revenue
based on Attendances
Attendances are shown to alert
you of overs/unders
Potential Revenue
if at Capacity
Daily Costs as well as Total Cost
% of Rostering Expense v Revenue
Reporting
Your Roster will be viewable on the Portal for your Staff members. It will be available also on the App (for Parents & Staff) if you have
that function available.
And thats it.
There are a lot more features and enhancements
coming to the Rostering platform but feel free to start
using it now.
Get in touch at anytime were here to support you!
www.owna.com.au

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Creating a Roster

  • 2. Rostering You can create your Centres Roster via the Administration Portal. Once created it will be available for your Staff to view (on both the App & Portal). As per the regulation - your Roster will also be available for Parents to see on the App.
  • 3. Steps to Create Roster Create your Shift Times and Lunch Times (reqd) Enter in your Daily Room Rate ($) ** Enter your Employees Hourly Rate ($) ** Now you can build your Roster and set your Rep Person for each day of the week When Roster is built - publish it and it will be available ** not mandatory
  • 4. Adding Shift & Lunch Times Current Shift Times Enter your Shift Start Time & End TIme Current Lunch Times Enter your Lunch Start Time & End TIme Rather than getting you to enter your Shift and Lunch times over and over again when building your Roster, you can pre-select from a list of times. So by setting this up first it makes your job a lot easier once you build the Roster.
  • 5. Specifying Room Rates ($) Edit the Room Enter the Rooms Daily Rate Although not mandatory - if you do specify Room Rates when can work out your potential revenues each week and also work out how much revenue is possible if at capacity. Enter the Rooms Max. Daily Capacity
  • 6. Specifying Staffs Hourly Rate ($) Enter the Staffs Hourly Rate Although not mandatory - if you do specify your Staffs Hourly Rate the system will work out your Rostering cost and compare that to your potential revenue for the week so that you can make sure youre within your allocated budget. Specify Staffs Highest Qualification so the system can work out if you have the correct amount of staff in the Centre
  • 7. Building the Roster (Part 1) Enter the Staffs Hourly Rate When building your Roster the system will let you know the min. staff requirement for each room on each day. Add staff and allocate their shift times as well as lunch. Your Rostering cost will be automatically calculated if youd entered Hourly Rates for staff previously. Indicates which Room System will let you know how min. staff reqd Allocate the Shift Time Allocate the Lunch Time Add Staff for the Room
  • 8. Building the Roster (Part 2) When building your Roster you can also allocate which Staff member will be the Responsible Person for the Early (Morning) Session as well as the Late (Afternoon) Session. This will then allow staff and parents to know in Advance who is Responsible each day. Select the Responsible Person for the Late Session Select the Responsible Person for the Early Session
  • 9. Reporting As you build out your Roster a Real-time report will show you the Rostering Costs, Potential and Forecasted Revenues and much more. Forecasted Weekly Revenue based on Attendances Attendances are shown to alert you of overs/unders Potential Revenue if at Capacity Daily Costs as well as Total Cost % of Rostering Expense v Revenue
  • 10. Reporting Your Roster will be viewable on the Portal for your Staff members. It will be available also on the App (for Parents & Staff) if you have that function available.
  • 11. And thats it. There are a lot more features and enhancements coming to the Rostering platform but feel free to start using it now.
  • 12. Get in touch at anytime were here to support you! www.owna.com.au