CV3
- 1. Jl. Cendrawasih VIII no 141 Komp Jatiwaringin Antilope Maju Pondok Gede 17411 (021) 8462064 hp 0857 77304277 HRD/Personnel Manager Re : Secretary Dear Sir / Madam, Having my own initiative, I would like to join in your company by taking an opportunity of fulfilling the above mentioned position. The skills I have developed from my work experience and Tarakanita Secretarial Academy support my strong interest for this opportunity. I am proficient in the English language as well as written and listening, and also posses extensive knowledge of Internet and Microsoft Office, Excel, Access, Power Point and Project. For the past year, I have been employed as a Secretary for PT Perusahaan Gas Negara (Persero) Tbk. For Corporate Sales Division. Now I am still working as a Personal Assistant for President Director at Kendal Industrial Park. All the experience I have gained has strengthened my ability to be more focused on my responsibilities and always contribute actively in individual or team environments, also willing to work under pressure. My ability to supervise has been proven on many occasions that my superior had been away on international business. This was one of the many important roles I had to fill as Manager of Restaurant to an expatriate. Also within the previously mentioned occupation I had to solve the problem among the employee and management with minimum supervision and utmost initiative. I am willing to travel within Indonesia and overseas in performing my job because I love traveling and adventure. In conclusion I believe that my educational and working background could contribute significantly to your company. Also I see the potential in your company to climb a ladder towards a career position, which I much desire. My full particulars are shown on my enclosed Curriculum Vitae along with this application. I enjoy the kind of work I am doing, but wish to continue it in circumstances that offer better prospects and gain a challenging job as a way of obtaining improvement and advancement. I shall be glad to call for an interview at any time. Yours Sincerely, Melani Natalia Christin Sinaga Enc
- 2. Personal Information Name : Melani Natalia Christin Sinaga Date of birth : Jakarta, December 12th , 1977 Religion : Christian Address : Jl. Cendrawasih 8 no 141 komp Jatiwaringin Pondok Gede 17411 Phone Number : House (021) 8462064 Sex : Female Marital Status : Single Weight : 48 Kg Height : 158 Cm Formal Education Graduated from Bhakti Elementary school in 1990 Graduated from 36 Junior High school in 1993 Graduated from 50 Senior High school in 1996 Graduated from Aksek LPK Tarakanita in 2000 Informal Education English first Course Personality Course English Course at LIA (Lembaga Bahasa Indonesia-Amerika) Organization Experience As a coordinator and teacher in Sunday school GBI KAIROS 2000-2002 As a worship leader in GBI Kairos and Gekari Sion until 2004
- 3. Secretary for Marketing Department PT. Austco Communication System June 2000 October 2001 (1 years 4 month), Pondok bambu, Jakarta Timur Handle outgoing and incoming mail Handle outgoing and incoming call Arrange meeting Prepare correspondence and maintain files of correspondence, documents and records, copy and distributes letters, documents and other memorandum Set up and maintain filling systems Make Budget Planning for group, monthly and yearly. Maintain budget group (Travel, Printing, Stationary, Entertainment, Outsourcing, Newspaper, etc) Handle cash advance, settlement and petty cash Request inventory for Group Organize and coordinate accommodation for workshop/ meeting/ events Handle personal affairs leadership needs Staff II PT. Surface Mount Technology May 2002 May 2003 (1 year )EJIP, Cikarang , Indonesia - Input data to Production Plan from Work order into production plan - Input maintenance data to Production plan - Arrange the production plan - Control production plan (in system) - Distribute the production plan to all our customer - Responsible for every data that I input Input parts data from Sumitronics to the parts receive report Every month send the report to all Manager, General Mgr. and Director Arrange stationary needs for PPC Division Make and open the PO for stationary Help Assistant Manager to check the Work Order Executive Secretary to Managing Director KAMOME Jl Melawai Raya no. 189B, Jakarta Selatan December 2003 Feb 2006 (2 year 2 months) Jl. Melawai raya No. 189B. Jakarta Selatan Handling payroll and working hours. Quality control for product Arranging petty cash and reporting every months Incoming and outgoing call, email and letter Handle administrative tasks, reports sufficiently, effective and properly Organize filling, documents and records, copy and distributes letters and other memorandum Handling the travel arrangement like ticket,Visa and accommodation Handle cash advance, settlement and petty cash (request, process, disbursement and accountability) Handling the travel arrangement like ticket,Visa and accommodation Handling an appointment with the supplier Filling and arranging all needs of our company Handle administrative tasks, reports sufficiently, effective and properly.
- 4. Secretary to Director (maternity leave) PT Ensbury Kalteng Mining Feb 2006 March 2007 (1 year 1 month ) Jl Kemang Raya 2 Plaza Bisnis Kemang, South Jakarta, DKI Jakarta 12730, 021-7196128 Maintain meeting schedule Arrange domestic or international business travel Handle outgoing and incoming mail and call Prepare correspondence and maintain files of correspondence, documents and records, copy and distributes letters, documents and other memorandum Set up and maintain filling systems Maintain budget group (Travel, Printing, Stationary, Entertainment, Outsourcing, Newspaper, etc) Organize and coordinate accommodation for workshop/ meeting/ events Handle personal affairs leadership needs and office needs Executive Secretary to Managing Director Kailimang & Ponto Law Firm. Menara Kuningan Lt. 14., Kuningan, Jakarta March 2007 May 2010 (3 years 2 months) Maintaining calendars such as scheduling internal external meeting include venue arrangement, and escorted guess visit for airport lounge. Communicate verbally and in writing to answer inquiries, include incoming mail Set up and maintain filling system, correspondence letter, agreements, database Prepare correspondence and maintain files of correspondence, documents and records, copy and distributes letters, documents, Agreement and other memorandum Handle incoming and outgoing phone calls, as follows: promptly greet and identify needs of each incoming caller, manage the callers expectation on regards to return call timeframes, provide detailed messages, redirect any phone call enquiries to other members of staff, arrange out going calls and conference calls Screening all incoming letters, papers and documents to device urgency, function, and needs. Perform travel management for both business and personal purpose. This includes but not limited to: coordinate with the appointed travel agent to book both domestic and international flights according to timeframes and communicate for any changes and updates, arrange the accommodation (if requested) Drafting letters in English and proofreading for grammar/ punctuation and preparing proposals, letters & presentation Taking minutes in any meetings required and distribute minutes of meetings Maintain meeting, schedule, follow up, sending invitation meeting, calendar, video conferences Handle administrative tasks, reports sufficiently, effective and properly. Handle cash advance, settlement and petty cash (request, process, disbursement and accountability) Accurately and timely prepare and coordinate correspondences in the form of standard letters, memos, and other documents (including presentations and other reports in addition to other materials involving creative layout and design) Perform filing management Arranging appointment / meetings with clients or other Partners Translations when needed Maintaining the Partners agenda and his personal files and records Assisting the Partners team in meeting deadlines (ex. Report,Proposal Submission etc). Prepare and distribute Internal and External correspondence, as and when required, to ensure a timely transfer of information.
- 5. Secretary to Corporate Sales Department PT Perusahaan Gas Negara Tbk. Juni 2010 Sept 2013 (3 years 2 months) Head Office Jakarta Jl. KH. Zainul Arifin no. 20, Jakarta 11140 Maintaining calendars such as scheduling internal external meeting include venue arrangement Communicate verbally and in writing to answer inquiries, include incoming mail Set up and maintain filling system, correspondence letter, agreements, database Prepare correspondence and maintain files of correspondence, documents and records, copy and distributes letters, documents, Agreement and other memorandum During the project phase, I worked as the document control for this division, creating the document control system for every document (in paper or soft copy). Handle incoming and outgoing phone calls, as follows: promptly greet and identify needs of each incoming caller, manage the callers expectation on regards to return call timeframes, provide detailed messages, redirect any phone call enquiries to other members of staff, arrange out going calls and conference calls Perform travel management for both business and personal purpose. This includes but not limited to: coordinate with the appointed travel agent to book both domestic and international flights according to timeframes and communicate for any changes and updates, arrange the accommodation (if requested) Drafting letters in English and proofreading for grammar/ punctuation and preparing proposals, letters & presentation Handle cash advance, settlement and petty cash (request, process, disbursement and accountability) Coordination to visit SBU I, SBU II, SBU III area and client Handle all reimbursement, such as medical, parking, gas etc. Monitor office equipment needs New job description occur such as procurement administration, in charge for receiving request to put the items to procure in the system, keeping records, checking availability budgets, making sure the requested items are delivered, and match the invoice. Budget controller for the division; putting approved budget request on the system, control the usage of division budget, and creating additional budget request if needed. Handle administrative tasks, reports sufficiently, effective and properly. Other duties as assigned Secretary and Junior Analyst to Strategic and Planning Department PT KORINDO GROUP Sept 2013-Oct 2015 Head Office Jakarta Wisma Korindo, Jl. MT. Haryono kav.62 , Jakarta 12780 Handle incoming and outgoing phone calls, as follows: promptly greet and identify needs of each incoming caller, manage the callers expectation on regards to return call timeframes, provide detailed messages, redirect any phone call enquiries to other members of staff, arrange out going calls and conference calls Maintaining calendars such as scheduling internal external meeting include venue arrangement Communicate verbally and in writing to answer inquiries, include incoming mail Set up and maintain filling system, correspondence letter, agreements, database. Prepare correspondence and maintain files of correspondence, documents and records, copy and distributes letters, documents, Agreement and other memorandum Elicit requirements using interviews, document analysis, requirements workshops, business process descriptions, user cases, scenarios, business analysis and task and workflow analysis. Critically evaluate information gathered from multiple sources, reconcile conflicts, decompose high-level information into details, abstract up from low-level information to a general understanding, and distinguish user requests from the underlying true needs. Handle all reimbursement, such as medical, parking, gas etc. Monitor office equipment needs
- 6. New job description occur such as procurement administration, in charge for receiving request to put the items to procure in the system, keeping records, checking availability budgets, making sure the requested items are delivered, and match the invoice. Budget controller for the division; putting approved budget request on the system, control the usage of division budget, and creating additional budget request if needed. Handle administrative tasks, reports sufficiently, effective and properly. Other duties as assigned Staff General Affair PT Kendal Industrial Park 12 November 2015 - NOW Head Office Kendal Jalan Raya Arteri KM 19, Kel. Brangsong, kab Kendal, 51371, Jawa Tengah, Indonesia Maintaining calendars for incoming guest to visit site, Kendal Industrial Park. Help Looking for vendors to support the need office and general affair function including information and looking for the best price. Interfacing with the internal employee group regarding general affair and administration support function. Monitoring supervising the work office such OB and as well as of the need company asset. Make good relationship with the local government. Maintenance all general affair administration office, equipment office vehicle such as car service operation for vendor related tools (service, warranty and insurance). Monitoring maintenance and repairing process of vehicle, manage vehicle activities and also doing administration to support company operation Prepare general administration monthly report to Head office monthly and yearly. Handle branch accounting task for electricity, telephone bill, fuel for generator etc. Managing office asset company legal document Responsibility to maintenance asset stationary and operational asset than analyze the effectiveness and efficiently of general affair like infrastructure, facility and safety driver and legal document. Responsible for building maintenance, transportation, security, infrastructure, Facility, driver and legal Document. Monitoring Supervising civil division to support building maintenance and facility asset to ensure all activities process and function of the infrastructure facilities and safety and general service all company. Helping document foreign guest as drivers license and help take care of their building rented. Reviewing and monitoring all expense and fixed asset of general affair Controlling and monitoring daily task of office boy, pantry, office girl and security and cleaning service. Responsible administration including security driver as transportation asset, legal document to local government like IMB, customs, drive license Responsible regarding waste report document and the person disposal to customs. Handling FSE Legal Document Permit Stay (Such as KITAS, MERP, RPTKA, VoA) Handle administrative tasks, reports sufficiently, effective and properly. Other duties as assigned I declare that all information given is true and correct. I agree and accept that I will be liable for immediate dismissal if I am found to have false information Sincerely Yours, Melani Natalia Christin Sinaga