Dao 2010-14 946 manual of approvals
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The document amends the Manual of Approvals for the Department of Environment and Natural Resources to delegate administrative, human resource, financial, and internal auditing approval authorities to officials in the Central Office, Bureaus, Regional Offices, PENROs, CENROs, and Attached Agencies. It revokes previous administrative orders and memorandums related to these matters. The attached manual outlines the recommending and approving authorities for various transactions such as payroll processing, dropping from rolls, scholarships, and other administrative and human resource matters.
Dao 2010-14 946 manual of approvals
- 1. REPUBLIC OF THE PHILIPPINES Departmentof Environmentand Natural Resources Visayas Avenue, Diliman, 1106Quezon City 4 (632)929-6626to 29; 929-6252; 929-6633to 35; 929-7041to 43 E-mail: web@denr.gov.ph; Website: www.denr.gov.ph MAY 0 5 2010 ADMINISTRATIVE ORDER NO. 2010- 14 SUBJECT: AMENDMENT TO THE MANUAL OF APPROVALS ON ADMINISTRATIVE, HUMAN RESOURCE, FINANCIAL AND INTERNALAUDITING MATTERS In the interest of service and in order to expedite the processing of documents pertaining to administrative, human resource, financial and internal auditing matters, a new Manual of Approval is hereby prescribed. The attached manual shall form part of this Administrative Order and shall serve as guide and reference on the delegated authorities to officials in the Central Office, Bureaus, Regional Offices, PENROs, CENROs and Attached Agencies. This Order shall take effect immediately and all parts or provisionsof DAO Nos. 2000-11 and 98-24 and DENR Memorandum Circulars on administrative, human resource, and financialmatters are hereby amended, accordingly. RL.YLLY dth. * h e&a- DEPARTMENTOF ENMRONMENT AND NATURAL RESOURCES
- 2. APPROVAL?Administrative, HumanResource, Financialand InternalAuditing Matters * : q - x: : : : ":' 'ryr?tJ;,;T.:,y;y?:*--..".X'. 'AW--*7-: ig , . . : . : . ;,, , , ;- , , ; : 1 , , , -1: i ,,3:.&;'t.~<;:~h .;: :.,;*"z 4 .,i,2,..r;?-;26:.:, :, -.>&,...~-,. -7:?-, .,LA. :s.>.fi-~,,..:,,.n.-*.- z - . ?'..., DEPARTMENTOF ENVIRONMENTAND NATURAL RESOURCES 'iiih .- ,,-- ~ ~ ~ ~ l A ~ e n u e , , - D f l i i t y n .Q y - w ,C:@ . - . . . , 3 . . (632) 926-6626;929-6252; 929-6633to 35;929-7041b43;.,:.. .i-c:,. ., ,+,,hi ;<; ..+.,&,:!;,*$! . ,' . ;;fi E-mail: h';Website
- 19. DepartmentofEnvironmentandNaturalResources Manual ofApprovals SECTION I1 Page 10of 62 Ref.: A-3 LEGAL BASES SUBJECT : ADMINISTRATIVE TOPIC : PAYROLL(SalarylOther PersonnelBen*) Payrollprocessingshall strictly undergothe regular proceduresin the PersonnelDivisionlSectionas well as the usualAccounting process. DESCRIPTION Signs/ approves payrolls for PersonnelBenefits (NO Limits) CentralOffice Bureau Region MGB/ EM6 (Reg'l) PENRO CENRO CONTROL POINTS: RECOMMENDINGAPPROVAL (Signingofficial) Chief, PersonnelDivision Chief A0 Chief A0 Chief A0 A 0 AOICENRO APPROVING AUTHORITY Dir. AS or Dir. FMS ABD or BD RED RD PENRO PENRO
- 28. Departmentof Environment and Natural Resources Manual of Approvals SECTION II Page 19of 62 LEGAL BASES SUBJECT : ADMINISTRATIVE TOPIC : DROPPINGFROMTHE ROLLS* * After due process,the Administrative Service shall informCSCICESBIOP. DESCRIPTION 1. Third Levelor Presidential Appointee 2. PENROICENROIDivisionChief 3. Below DivisionChief CentralOffice Bureau Region1PENROICENRO MGBIEMB(Regional) RECOMMENDING APPROVAL Secretaryor Authorized representative BDIRED1RDIASECI USEC Concerned Dir. AS PersonnelOfficer, Chief A0 CENROIPENRO. PersonnelOfficer, Chief A0 PersonnelOfficer, Chief AO. RD APPROVING AUTHORITY President Secretaryor His Authorized Representative Authorized USEC BD RED BD
- 39. Departmentof EnvironmentandNaturalResources k- Manual ofApprovals --SECTION Ill Page 30 of 62 LEGAL BASES SUBJECT : HUMAN RESOURCEDEVELOPMENT TOPIC : SCHOLARSHIP (Local IForeign) APPROVING AUTHORITY Secretary Secretary Authorized USEC Authorized USEC Authorized USEC Authorized USEC RECOMMENDING APPROVAL Dir. HRDS Concerned USEC USECIASEC Concerned and Dir., HRDS Dir. HRDS Dir. HRDS Dir. HRDS DESCRIPTION b.4 Scholarship Service Contract b.5 TravelAuthority b.6 Request for issuance1 validation1 extension of Passport b.7 Report on Authorized travel abroad (to OP) b.8 Refundorder II.SCHOLARSHIPS A. Local Scholarship LEVELSOF PARTICIPANTS All levels USECIASECIBDI REDIOfficeDirlHead of AA Service Director1RD /Bureau-Office Asst. DirectorIDeputyAAI RTD/ PENROI CENRO/ Div. Chief and below All levels All levels All Levels CentralOffice/ Bureaus/ Attached Agencies / Regional Offices
- 72. Department of Environment and Natural Resources Manual of Approvals Annex A A-I COVERAGEAND GENERAL PROVISIONS I.ADMINISTRATIVE APPOINTMENT The PERSONNEL SELECTION BOARD (PSB) shall cover both the recruitment and selection of employees in the IS'and 2ndlevels of the career service who are entering the civil service for the first time or are being re-employedlreappointed, and the screening of employees who are considered for promotion. The 3RD LEVEL PERSONNEL SELECTION AND PROMOTION BOARD acts on the selection and promotion of all applicationsfor salary grades 27 and above positions. Personnelcategories are divided into: 1. First Level -. Salary Grades 1-10 2. Second Level - Salary Grades 11-24 3. Third Level - PresidentialAppointees and PENROs DisciplinaryActions The general rule in the law on Public Officers is that the power to appoint carries with it the power to removean employee. The Civil Service laws, rules and regulationsgovern administrative proceedings including impositionof penalties. The Central Office Grievance Committeeis composed of the following: Chairman: Assistant Secretaryfor General Legal Services Members : One DivisionChief eachfrom the Legal and PlanningServices Bilis Aksyon Partner (Chief of Welfare and Discipline Section, PersonnelDivision) Two representatives from the rank-and-file (one for is'level and another for 2"dlevel who shall serve for a term of two years). In offices where there are accredited or recognized employee unions, the rank-and-file representativesshall be those named by the employee union.
- 74. Departmentof Environmentand Natural Resources Manual of Approvals 6. Reassignmentoutside aeoaraphical location if with consent shall have no limit. However, if it is without consent, reassignment shall be for one (1) A-R..- year only. Reassignment outside geographical location may be from one regional office (RO) to another RO or from the RO to the Central Office (CO) and vice-versa. Reassignment is presumed to be regular and made in the interest of public service unless proven otherwise or if it constitutes constructive dismissal. Constructivedismissal exists when an official or employee quits his or her work because of the agency head's unreasonable, humiliating, or demeaning actuations, which render continued work impossible because of geographic location, financial dislocation and performance of other duties and responsibilities inconsistentwith those attached to the position. Hence,the employee is deemed illegally dismissed. This may occur although there is no diminution or reduction in rank, status or salary of the employee. (CSC MC No. 2, Series 2005 dated 04 January 2005; Resolution No. 041458 dated 23 December2004) GENERAL PAYROLL The General Payroll shall be used for the payment of salaries, wages, overtime pay, honoraria and other emoluments of government officers and employees. This form shall be prepared in triplicate copies to be distributedas follows: Original-Accounting Unit DuplicateCopy -Cash Unit Triplicate Copy -PayrollSection (NGAS Vol II,Section 48, p. 10and p. 104) PREVENTIVESUSPENSION Preventive suspension of a civil service employee or officer pending an investigation can be ordered even without a hearing because such suspension is not a penalty but only a preliminarystep in an administrativeinvestigation.Further,if found not guilty, proceduralguidelinesshall beformulated separately by the LegalService. However, when a respondent's guilt is confirmed, preventive suspension is punitive and is considered part of the penalty, pending hidher appeal. The purposeis to prevent the accused from using his position or ofice to influence prospectivewitnesses or tamper with the recordswhich may be vital inthe prosecution of the case against him. Alonzo V. Capulong, (G. R. No. 110590,May 10, 1995). The Appointing Authority in any Department, Bureau, Regional Offices, etc. may preventively suspend any subordinate officer or employee pending an investigation, if the charge against such officer or employee involves dishonesty, oppression or grave misconduct, or neglect in the performance of duty, or if there are reasons to believethat the respondent is guilty of charges which would warrant his removal from the service (Section 51, ExecutiveOrder No. 292, 1987).