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Dataset journeys hogenboom wiley charleston 2011

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Lynn Wiley

This document discusses challenges and new directions in acquiring small data sets for library collections. It outlines key questions about who purchases data sets and how they are stored and accessed on campuses. The rest of the document details the authors' experiences piloting a data set collection, including establishing relationships with vendors, specifying data needs, negotiating purchases and agreements, and making data available through metadata and storage. Next steps involve greater librarian involvement in research through consultation and more funding to expand data set collections.

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Data Set Journeys New Directions and Challenges in Acquiring Data for Library Collections Karen Hogenboom, Numeric and Spatial Data Librarian Lynn Wiley, Head of Acquisitions
Questions for everyone Who is buying small data sets on your campus? Where are data sets stored on your campus? How do researchers on campus know what has been purchased and where it is stored? 2
What We Are Not Talking About Data management plans required for federal grants Research data generated on campus Subscription databases of downloadable data hosted on vendors servers 3
What We Are Talking About Building a collection of downloadable small data sets User-driven collection development for data Our experiences acquiring and managing data sets Your experiences acquiring and managing data sets! 4
Library Literature Review: sampling Mark P. Newton, C. C. Miller & Marianne Stowell Bracke (2010): Librarian Roles in Institutional Repository Data Set Collecting: Collection Management, 36:1, 53-67 Florance, Patrick. 2006. GIS collection development within an academic library. Library Trends 55(2): 222 235. 5
Literature Review sampling Davis and Vickery (2007 Datasets, a Shift in the Currency of Scholarly Communication: Implications for Library Collections and Acquisitions. Serials Review, 33(1), 2632 6
Why take this journey? Increase campus access to data sets Embed librarians in research process Create data collection with confidence in usefulness to campus researchers Develop skills in buying, storing and providing access to data sets Develop relationships with vendors for this market 7
First Step: Pilot Project Call for proposals Communication with potential applicants Data Services Committee review Brainstorm buying process internally ?License terms ?Delivery format and then storage ?Payment method Ordering the data and its receipt 8
Now How Do We Get There? BUYING Checking in with the vendor: relationships Where are they and Who Have they sold to libraries before Are they in our database Do they understand our requirements Are they open to using our agreement language Do they require an agreement be signed 9
BUYING contd What to Buy Exact set: dates: geographic regions, subsets Format: excel, ascii, raw data vs. categorized, conversion issues Options for add ons or updating with new data Date created updated and by whom Copyright Lineage/ Origin Unique identifier for description and ordering 10
Buying continued HOW to buy Outright Purchase Subscription (how updated, frequency) Privacy issues Agreement enforcement or authentication of users Costs (# of users, maintenance fees) Pay for: invoiced, credit card one time vs. maintenance Have a standard data use agreement for access 11
Work around Communication problems Payment problems Delivery problems Sales to individuals Follow up, follow up follow up 12
So We Know Where Were Going What we identified from pilot project Relationships critical Start small Need time to negotiate it all Revenue issue for vendors 13 noncommercial yet needed income Data needs very specific
And How Do We Make It Available? One researcher no problem public need better access: Load locally Web links to Datasets Catalog record Small data sets Subject Title Corporate entry 14
15
Next Steps on the Journey: Metadata Metadata NISO Standards FGDC metadata / ISO 19115 Data Documentation Initiative (DDI) MARC records 16
Next Steps: Use and Storage of Datasets Deposit issues: Technical, IRB Cleaning data prior to deposit Consultation on field values Set up of data Indexing or guides 17
More Next Steps Specific ways to involve librarians in research Rolling application period Increase the funds available! Spread the word 18
Discussion Who is buying small data sets on your campus? Where are data sets stored on your campus? How do researchers on campus know what has been purchased and where it is stored? 19
Contact us: Karen Hogenboom, Numeric and Spatial Data Librarian: hogenboo@illinois.edu Lynn Wiley, Head of Acquisitions: lnwiley@illinois.edu 20
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Morris, Steven P. 2006. Geospatial Web services and geoarchiving: New opportunities and challenges in geographic information service. Library Trends 55(2):285303. Available at: http://muse.jhu.edu/journals/library trends/v055/55.2morris.html. 23

More Related Content

Dataset journeys hogenboom wiley charleston 2011

  • 1. Data Set Journeys New Directions and Challenges in Acquiring Data for Library Collections Karen Hogenboom, Numeric and Spatial Data Librarian Lynn Wiley, Head of Acquisitions
  • 2. Questions for everyone Who is buying small data sets on your campus? Where are data sets stored on your campus? How do researchers on campus know what has been purchased and where it is stored? 2
  • 3. What We Are Not Talking About Data management plans required for federal grants Research data generated on campus Subscription databases of downloadable data hosted on vendors servers 3
  • 4. What We Are Talking About Building a collection of downloadable small data sets User-driven collection development for data Our experiences acquiring and managing data sets Your experiences acquiring and managing data sets! 4
  • 5. Library Literature Review: sampling Mark P. Newton, C. C. Miller & Marianne Stowell Bracke (2010): Librarian Roles in Institutional Repository Data Set Collecting: Collection Management, 36:1, 53-67 Florance, Patrick. 2006. GIS collection development within an academic library. Library Trends 55(2): 222 235. 5
  • 6. Literature Review sampling Davis and Vickery (2007 Datasets, a Shift in the Currency of Scholarly Communication: Implications for Library Collections and Acquisitions. Serials Review, 33(1), 2632 6
  • 7. Why take this journey? Increase campus access to data sets Embed librarians in research process Create data collection with confidence in usefulness to campus researchers Develop skills in buying, storing and providing access to data sets Develop relationships with vendors for this market 7
  • 8. First Step: Pilot Project Call for proposals Communication with potential applicants Data Services Committee review Brainstorm buying process internally ?License terms ?Delivery format and then storage ?Payment method Ordering the data and its receipt 8
  • 9. Now How Do We Get There? BUYING Checking in with the vendor: relationships Where are they and Who Have they sold to libraries before Are they in our database Do they understand our requirements Are they open to using our agreement language Do they require an agreement be signed 9
  • 10. BUYING contd What to Buy Exact set: dates: geographic regions, subsets Format: excel, ascii, raw data vs. categorized, conversion issues Options for add ons or updating with new data Date created updated and by whom Copyright Lineage/ Origin Unique identifier for description and ordering 10
  • 11. Buying continued HOW to buy Outright Purchase Subscription (how updated, frequency) Privacy issues Agreement enforcement or authentication of users Costs (# of users, maintenance fees) Pay for: invoiced, credit card one time vs. maintenance Have a standard data use agreement for access 11
  • 12. Work around Communication problems Payment problems Delivery problems Sales to individuals Follow up, follow up follow up 12
  • 13. So We Know Where Were Going What we identified from pilot project Relationships critical Start small Need time to negotiate it all Revenue issue for vendors 13 noncommercial yet needed income Data needs very specific
  • 14. And How Do We Make It Available? One researcher no problem public need better access: Load locally Web links to Datasets Catalog record Small data sets Subject Title Corporate entry 14
  • 15. 15
  • 16. Next Steps on the Journey: Metadata Metadata NISO Standards FGDC metadata / ISO 19115 Data Documentation Initiative (DDI) MARC records 16
  • 17. Next Steps: Use and Storage of Datasets Deposit issues: Technical, IRB Cleaning data prior to deposit Consultation on field values Set up of data Indexing or guides 17
  • 18. More Next Steps Specific ways to involve librarians in research Rolling application period Increase the funds available! Spread the word 18
  • 19. Discussion Who is buying small data sets on your campus? Where are data sets stored on your campus? How do researchers on campus know what has been purchased and where it is stored? 19
  • 20. Contact us: Karen Hogenboom, Numeric and Spatial Data Librarian: hogenboo@illinois.edu Lynn Wiley, Head of Acquisitions: lnwiley@illinois.edu 20
  • 21. 21
  • 22. 22
  • 23. Morris, Steven P. 2006. Geospatial Web services and geoarchiving: New opportunities and challenges in geographic information service. Library Trends 55(2):285303. Available at: http://muse.jhu.edu/journals/library trends/v055/55.2morris.html. 23

Editor's Notes

  • #3: Want to know about your lessons learnedEspecially want to know about your vendors and their questionsCan you put your data up for public accessHow do you catalog them or make them accessible?What do researchers want on your campus
  • #4: Different ballgame federal grants specific requirements, PI privacy, tracking not publicAgain proprietary, confidential, ownershipThose seen as lease/purchase and as long straight forward OK, vendors know IP ranges etc. license issues st
  • #5: Making them useful to othersMeeting user needsFinding out about vendorsFinding our about researchBetter connections to campus
  • #6: While not talking about IR and curating local data the article from Purdue cover the new roles libns have in identifying., collecting, curating preserving and administering data sets. Described unique role libns have in describing material i.e. metadata and preserving it but also how well suited they are to broker acquisitions translate to researchers the value of consistent access, the provenance and context of the data, standards and long term preservation of data. Argue for broad access to share promote interdisciplinary research Similar in approaching vendors broad access needed to share data for best research.
  • #7: researchers continue to produce and request access to data for their work. While data are being produced at exponential rates, it is not a trivial matter for researchers to discover, access, and repurpose data sets. Lyman and Varian9 report that in 2002 alone more than five exabytes of information were created. That equates to 37,000 times the size of the Library of Congress. With advances in computing power and technology, it is easier than ever to mine and manipulate large data sets as long as they are mounted online.10,11 The problem for researchers and librarians, however, is that many of these data sets are scattered amongst individual researchers desktops; there exists no truly organized system for discovering, accessing, and repurposing data sets. MODELSIRSerial continuationsOne time paymentTransitional or the ad hoc model where anything may go
  • #8: LOTS of research going onGrants to buy data What wantedBy whomHow much costsIs it purchasable By vendorBy campusCan we license
  • #13: Translater of library termsNo business staff credit card Who sends it and howVsorganiaztion
  • #18: url links
  • #20: We can also say on whole great experiments?
  • #24: GIS data purchases nice over view of the issue as they affect purchases and maintenance of this material